Facilities Administrator

Festival, 55 Queen St, Stratford, Ontario, CanadaJob DescriptionPosted Tuesday, November 18, 2025 at 5:00 AMWho We Are:Based in Stratford, Ontario, the Stratford Festival is one of the world’s foremost repertory theatre companies. It operates year-round, presenting a season of about a dozen plays each year between the months of April and November, a rich stream of digital content and hundreds of events designed to deepen understanding of the plays. For every person a theatregoer sees on our stages, we have seven people working behind the scenes, some of the world’s most dedicated and experienced arts workers.The Stratford Festival is committed to ongoing work to support equity, inclusion, anti-racism and anti-oppression in all areas of our work. These areas include play selection, casting, marketing and public relations efforts, education programs, production, design, recruitment of staff and volunteers, and the composition of the Board of Directors.Why You Should Apply:Creative work environmentPaid operational shutdown in December, with flexibility of days being used at alternative times during the yearGroup Insurance BenefitsEmployer matched RRSPEmployee Assistance Program to encourage work-life balance and strong mental healthComplimentary & discounted ticket offers and eventsEmployee discounts on merchandise and event spaceBeing a part of the magic of live theatreThe Facilities Administrator role provides administrative and operational assistance to the Facilities Department, enabling smooth daily operations through coordination, documentation, scheduling, and communication with internal and external stakeholders. This role supports compliance, operational tracking, and departmental efficiency while allowing managers and trade staff to focus on technical and supervisory responsibilities.Responsibilities:Staffing & Payroll SupportPerform and assist with Facilities staff payroll processing and reporting.Provide administrative support for staff scheduling to ensure adequate operational coverage.Track staff training records, identify training gaps and assist with coordinating training details.Assist with ad hoc HR and staffing administration, in coordination with managers.Administrative & Coordination SupportProcess and ratify purchase statements and invoices; maintain updated department accounts.Maintain files and documentation for contractors, service agreements, and compliance requirements.Support the administration of building access and security control systems.Assist in inventory tracking and ensure adequate materials and supplies are available.Assist with Health & Safety documentation, compliance tracking, and reporting.Maintain records of inspections, maintenance schedules, and operational reports.Project & Contractor SupportSupport stewardship programs, contractor policy renewals, and service agreement tracking.General SupportSupport day-to-day operational communications with internal teams and external stakeholders.Provide backup coverage for administrative duties during staff absences.Assist with ad hoc operational and administrative projects as required.Adhere to the Stratford Festival Health & Safety Commitment and Procedures, and ensure that safe work practices and policies are supported and enforced within reporting structure.Perform other duties as assigned.Minimum Qualifications:Post-secondary diploma program, typically a two year program, or equivalent, (i.e. Community college, Technical Institute or Trade School, etc.)1 to 2 years of administrative or operational support experience, preferably in facilities, maintenance, or property management.Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and scheduling tools.Strong organizational, multitasking, and communication skills.Ability to coordinate multiple stakeholders and handle confidential information.Communication: actively listen and effectively transmit and receive informationTime Management: efficiently allocate and use time to meet goals and deadlines, prioritize tasks as necessary.Organization skills: create structure and optimally use resources to achieve results and ensure productivityTeamwork: readily work with others towards a shared goal, actively support teammates and recognize everyone’s contributionsThis part-time (20 hours per week) posting is for a newly created positionlocated in Stratford, Ontario and will begin as soon as possible. This position requires the candidate to work onsite.Regular work hours for this position are Monday to Friday, but may require the candidate to work holiday and weekend hours as scheduled. Specific hours to be discussed.Job Type: Part-TimeAnnual Salary: $21,871 - $24,856 annually (equivalent to $21.03 - 23.90 hourly)Shared Values:Inclusion: contribute to an environment where everyone is welcome, valued and respected; consistently demonstrate an open-mindedness and intellectual curiosity that promote and celebrate the diversity of perspectives.Innovation: put experience and knowledge into creative problem-solving and the continuous improvement of the organization.Rigor: show integrity in behaviour, attention to detail in work and commitment to excellence and professional evolutionCaring: be empathetic, understanding and attentive to othersConnection: establish and maintain trusting relationships that are respectful and constructiveWho Should Apply:We welcome applicants of every identity, and encourage applications from Indigenous, Black, People of Colour, Deaf, disabled and 2SLGBTQ+ folks. We are committed to accommodating people with disabilities throughout the recruitment process and beyond. If you require accommodation (including, but not limited to, an accessible interview site, alternative format documents, ASL Interpreter or Assistive Technology) during the recruitment and selection process, please let our recruitment team know.No candidate will meet every desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we’d love to learn more about youIf you would like to contribute your own remarkable talents to North America’s largest not-for-profit theatre, we’d like to hear from you.Festival, 55 Queen St, Stratford, Ontario, Canada #J-18808-Ljbffr