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Senior Executive Assistant
4 weeks ago
Job Summary Reporting to the Senior Vice President, Programs, the Senior Executive Assistant provides administrative support to the PMO, Planning, and SCM departments to ensure smooth office and administrative operations. This position also supports the Vice President, Finance (NSS). The Senior Executive Assistant coordinates the planning and implementation of the senior leader’s activities and projects in order to support the attainment of the office’s strategic objectives while maintaining the highest standard of quality. Responsibilities include organizing meetings, coordinating correspondence and communications, managing schedules, arranging travel, and preparing documents and reports. Location Fully on‑site based at 2 Pemberton Avenue, North Vancouver. What You’ll Do Provide administrative support for the departments and executive support. Coordinate the planning and implementation of the department’s operational activities. Ensure that the office operates optimally by developing and implementing procedures, processes, and work tools that align with the office’s strategic objectives. Manage senior leaders’ schedules; schedule and confirm meetings to optimize use of time. Support senior management in planning and implementing priority and strategic projects. Lead the planning and implementation of high‑level administrative activities and projects. Work on complex administrative processes and databases to develop and test procedures to ensure they are fully in line with organizational needs. Organize and prepare complex documents using a variety of applications on technology devices such as standard office software and gather/summarize data for special reports. Arrange venues, equipment, catering, accommodation, and travel for participants arriving from various locations to ensure smooth running of medium‑scale events. Partner with facilities to support ad‑hoc requests such as floor‑plan updates, reporting, and planning. Perform ad‑hoc administrative support for other departments, including training and partnering with other administrators within VSY and regions across Seaspan. Support in ensuring people have the right quality and quantity of supplies to do their jobs. Engage warmly and proactively welcome employees and guests, address office inquiries, and manage meeting room logistics. What You’ll Bring Completion of a diploma or degree in business administration or a business‑related field; executive assistant experience in a corporate office environment assisting senior‑level executives. Advanced proficiency with Microsoft PowerPoint, Word, Excel, Outlook, and internet functions. Corporate governance experience (taking minutes and resolutions in meetings/board meetings; corporate records and document management; knowledge of contracting authorities and protocols for signing legal and banking documents). Excellent written, verbal and interpersonal communication skills. Embraces the importance of responsiveness and availability. Highly organized with strong multi‑tasking skills and ability to prioritize, organize multiple concurrent assignments and meet deadlines. Ability to work effectively under pressure in a fast‑paced environment. Advanced knowledge of and technical dexterity with Microsoft Office products and office‑related technology. Works under minimal direction with broad guidelines. Maintains discretion and confidentiality. Solid understanding of office procedures and operational standard methodologies. Resourceful and flexible; willing and able to take initiative when needed. Professional with a positive attitude. Why You’ll Love Working Here This is a full‑time, permanent position with long‑term projects and job stability. Annual bonus and pension plan matching, and a competitive salary in line with experience. Best‑in‑class health and wellness benefits package, including extended health care, dental care, vision care, life insurance, medical leave, parental leave, childcare partnership, personal spending account, and Employee Family Assistance Program. Free onsite gym. Parking included and complimentary shuttle bus Monday through Friday. Estimated salary: $84,600 - $103,400 (final base salary offer subject to company discretion). About Us Seaspan Shipyards is one of North America’s most modern shipyards and unique in its ability to provide a complete range of services including new construction, conversion, refit, repair and life‑cycle maintenance work for Canada’s Coast Guard and Navy as well as commercial vessels including cruise‑ships and deep‑sea vessels. Compliance This position may involve defense articles and/or technical data regulated by the U.S. International Traffic in Arms Regulations (“ITAR”) and the U.S. Arms Export Control Act. In compliance with ITAR, the successful candidate will be subject to a security clearance through the Canadian Controlled Goods Program as regulated by the Controlled Goods Regulations and Defense Production Act. The successful candidate will be required to maintain their security clearance throughout employment. Seaspan is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals including women, members of visible minorities, Indigenous persons, and persons with disabilities. If you require any accommodations at any stage of the recruitment process, please reach out to our Talent Acquisition team at recruit@seaspan.com for confidential support. We are committed to providing an inclusive and accessible environment. #J-18808-Ljbffr
