Project Administrative Assistant
3 weeks ago
OverviewJob DescriptionWe are seeking a highly organized and professional Project Administrative Assistant to join our team. This position will provide administrative support while also managing reception duties to ensure smooth office operations. The ideal candidate will be an excellent multitasker with a strong attention to detail, knowledge in construction industry, superior communication skills in English and French, and the ability to manage various administrative tasks with efficiency and professionalism.ResponsibilitiesReceptionist Duties: Greet and welcome visitors, clients, and employees in a friendly and professional manner.Receptionist Duties: Manage visitor security logs and ensure all visitors follow office security protocols.Receptionist Duties: Handle incoming mail and packages, distributing them to the correct personnel.Receptionist Duties: Maintain the front office area, kitchen and boardrooms ensuring it is neat, organized, and welcoming at all times.Administrative Support: Perform general office administrative duties to assist Office Manager.Administrative Support: Assist with scheduling meetings and appointments, coordinating conference room bookings.Administrative Support: Prepare and maintain office supplies inventory; order supplies when necessary.Administrative Support: Prepare and send correspondence, memos, and reports as required.Administrative Support: Support with employee onboarding and documentation as needed.Administrative Support: Manage office equipment, ensuring all systems are operational and coordinating maintenance when required.Additional Duties: Provide support to with project coordination and administrative tasks for Project Manager.Additional Duties: Ensure the confidentiality and security of office documents and files.Additional Duties: Assist with organizing office events, meetings, and team-building activities.Additional Duties: Perform other duties as assigned by the Office Manager or team leads.Additional Duties: Scan, file and distribute bill of materials.RequirementsCollege diploma or equivalent; additional certification in office administration is a plus.Minimum 2 yrs experience in similar role.Ability to obtain Secret II security clearance.Proven experience as an office assistant or receptionist, ideally in a similar office setting.Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); MS Teams.Excellent verbal and written communication skills.Strong organizational and time-management skills with the ability to prioritize tasks effectively.Professional and friendly demeanor with a commitment to customer service.Ability to maintain confidentiality and handle sensitive information with discretion.Strong attention to detail and problem-solving abilities.Ability to work both independently and as part of a team.BenefitsCompetitive salary;4 weeks of annual vacation;Flexible group insurance program upon entry;Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP);24-hour access to a virtual doctor (telemedicine);Training and development programs;Employee assistance program;Active social club and health and wellness committee;Diverse, innovative and stimulating environment;A company built on values of respect, integrity and a job well done;Firm recognized as one of Canada’s Best Managed Companies #J-18808-Ljbffr
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Assistant Project Manager
1 week ago
Ottawa, Canada Colliers Project Leaders Full timeOverview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...
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Assistant Project Manager
1 week ago
Ottawa, Ontario, Canada Colliers Project Leaders Full time $60,000 - $90,000 per yearOverview:At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities of...
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Assistant Project Manager
3 weeks ago
Ottawa, Canada Colliers Project Leaders | Canada Full timeOverview At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities...
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Assistant Project Manager
4 weeks ago
Ottawa, Canada Colliers Project Leaders | Canada Full timeOverview At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities...
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Project Administrative Assistant
4 weeks ago
Ottawa, Canada EBC Inc. Full timeWe are seeking a highly organized and professional Project Administrative Assistant to join our team. This position will provide administrative support while also managing reception duties to ensure smooth office operations. The ideal candidate will be an excellent multitasker with a strong attention to detail, knowledge in construction industry, superior...
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Ottawa, Canada Colliers Project Leaders Full timeA leading project management firm in Ottawa seeks an Assistant Project Manager to support experienced project managers on diverse projects across Ontario. The ideal candidate will have a relevant degree and 1-3 years of experience in project management. Strong communication skills and proficiency in MS Project are essential. Experience in construction or...
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Ottawa, Canada Colliers Project Leaders Full timeA leading project management firm in Ottawa seeks an Assistant Project Manager to support experienced project managers on diverse projects across Ontario. The ideal candidate will have a relevant degree and 1-3 years of experience in project management. Strong communication skills and proficiency in MS Project are essential. Experience in construction or...
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Administrative Assistant/project Coordinator
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Ottawa, Canada Stantec Full timeYour Opportunity Our Ottawa or Markham office has an immediate opportunity for a professional and dynamic Administrative Assistant/Project Coordinator to join our Buildings group. Your Key Responsibilities - Assist Project Managers in the preparation of work plans, monitoring and updating of project schedules. - Ensure Project initiation requirements...
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Project Manager
6 days ago
Ottawa, Canada Colliers Project Leaders Full timeOverview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...
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Project Administrative Assistant
6 days ago
Ottawa, Canada Pomerleau Full timeReady to build your career? We want to hear from you._ As a Project Administrative Assistant working in the Building Operations team at Pomerleau Construction, you will play a key role in supporting the project team(s) with key administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 million to upwards of $1...
