Project Administrative Assistant
4 weeks ago
We are seeking a highly organized and professional Project Administrative Assistant to join our team. This position will provide administrative support while also managing reception duties to ensure smooth office operations. The ideal candidate will be an excellent multitasker with a strong attention to detail, knowledge in construction industry, superior communication skills in English and French, and the ability to manage various administrative tasks with efficiency and professionalism.Working at EBC means being part of a thriving company that operates in a variety of sectors across Canada. It also means working for a company concerned about the health and well-being of its employees by offering them a variety of actions and programs.Want to join forces with a talented and dynamic team? Are you looking for an enjoyable work environment with excellent working conditions? EBC is the ideal place to take on new challenges and advance your career.ResponsibilitiesGreet and welcome visitors, clients, and employees in a friendly and professional manner.Manage visitor security logs and ensure all visitors follow office security protocols.Handle incoming mail and packages, distributing them to the correct personnel.Maintain the front office area, kitchen and boardrooms ensuring it is neat, organized, and welcoming at all times.Administrative SupportPerform general office administrative duties to assist Office Manager.Assist with scheduling meetings and appointments, coordinating conference room bookings.Prepare and maintain office supplies inventory; order supplies when necessary.Prepare and send correspondence, memos, and reports as required.Support with employee onboarding and documentation as needed.Manage office equipment, ensuring all systems are operational and coordinating maintenance when required.Additional DutiesProvide support to with project coordination and administrative tasks for Project Manager.Ensure the confidentiality and security of office documents and files.Assist with organizing office events, meetings, and team-building activities.Perform other duties as assigned by the Office Manager or team leads.Scan, file and distribute bill of materialsRequirementsCollege diploma or equivalent; additional certification in office administration is a plus.Minimum 2 yrs experience in similar role.Ability to obtain Secret II security clearance.Proven experience as an office assistant or receptionist, ideally in a similar office setting.Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); MS Teams.Excellent verbal and written communication skills.Strong organizational and time-management skills with the ability to prioritize tasks effectively.Professional and friendly demeanor with a commitment to customer service.Ability to maintain confidentiality and handle sensitive information with discretion.Strong attention to detail and problem-solving abilities.Ability to work both independently and as part of a teamConditions offered by EBCCompetitive salary4 weeks of annual vacationFlexible group insurance program from day oneGroup RRSP with employer contributions to a DPSP24/7 access to a virtual doctor (telemedicine)Training and professional development programsEmployee assistance programActive social club and wellness committeeInnovative, diverse, and collaborative work environmentCompany culture based on respect, integrity, and quality workmanshipRecognized as one of Canada’s Best Managed CompaniesCorporate clothing program upon hiring #J-18808-Ljbffr
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Assistant Project Manager
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Project Administrative Assistant
3 weeks ago
Ottawa, Canada EBC Inc. Full timeOverviewJob DescriptionWe are seeking a highly organized and professional Project Administrative Assistant to join our team. This position will provide administrative support while also managing reception duties to ensure smooth office operations. The ideal candidate will be an excellent multitasker with a strong attention to detail, knowledge in...
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Ottawa, Canada Colliers Project Leaders Full timeA leading project management firm in Ottawa seeks an Assistant Project Manager to support experienced project managers on diverse projects across Ontario. The ideal candidate will have a relevant degree and 1-3 years of experience in project management. Strong communication skills and proficiency in MS Project are essential. Experience in construction or...
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Ottawa, Canada Colliers Project Leaders Full timeA leading project management firm in Ottawa seeks an Assistant Project Manager to support experienced project managers on diverse projects across Ontario. The ideal candidate will have a relevant degree and 1-3 years of experience in project management. Strong communication skills and proficiency in MS Project are essential. Experience in construction or...
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Project Administrative Assistant
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