Office & Sport Administrator

3 weeks ago

Burnaby, Canada Tourism Burnaby Full time
Position Title: Office & Sport Administrator Tourism Burnaby is a growing destination management organization based in Burnaby, BC that offers its employees a flexible workspace, competitive benefits, RRSP matching, and a supportive environment with great team members.

Our Vision Burnaby is the heart of Metro Vancouver, sought-after for the diversity of outstanding authentic destination experiences and hosting capabilities.

Our Mission Helping the world discover Burnaby to meet, learn, live and play, while leaving a lasting, positive impact on our community and beyond. We strive to do this by focusing on tourism’s economic, social, cultural, and environmental impacts.

Job Description:

Daily responsibilities will be widely varied, from reporting, to creating newsletters, scheduling social media content, and assistance to create and support sport, meetings, tourism and community events.

Job Responsibilities: - Preparing and distributing documents, scheduling and coordinating meetings (online and in-person), managing office supplies, and providing support to other personnel as required. - Ensure material required to committees & meetings are identified and provided to the teams. - Assist in the development of reports/presentations/promotional materials including the development of illustrations (graphics) to support concepts. - Format all reports/presentations/promotional materials using professional report writing standards as guidelines including ensuring the accuracy of spelling, grammar and other structural elements. - Organize events including scheduling, booking rooms, arranging catering, registration system, processing payments, ordering and setting up audiovisual equipment - Assist in data collection related to technical reports. - Maintaining events calendar on website - Event support staff - Maintain photo assets - Maintain office and storage locker inventory - Supporting the various sport, corporate meetings/events, tradeshows, tourism and community events - Assist in the administration of the Sport Burnaby Hosting Grant program from application intake to grant distribution - Assist Sport clients with their event needs, including coordinating the Sport Burnaby tent, posting volunteer descriptions, digital asset creation, and confirming venue availability - Update the Pat Quinn Classic website, and Tourism Burnaby website as required (WordPress) - Assist the Pat Quinn Classic Tournament Director and staff with administrative and event logistics tasks for the Pat Quinn Classic hockey tournaments

Requirements: - 1 – 3 years relevant previous experience - Event Coordination experience is an asset - Ability to work as part of a team, to interrelate with all levels of staff in a professional manner, to work with minimal supervision to multitask, and continually prioritize duties. - Excellent interpersonal, communication (oral and written), attention-to-detail and organizational skills. - Proficiency in the use of Microsoft Office suite including Word, Excel, Outlook, Power Point - Proficiency in the use of Canva - Proficiency in the use of basic Word Press websites is considered an asset - Proven ability to work with data collection, produce reports and spreadsheets

This role will hold regular office hours at the Tourism Burnaby office, with the flexibility of some work-from-home days available with Manager approval.

Salary Range: The salary range for the role is between $48,000.00 and $54,000.00 plus benefits which include; RRSP Matching, Gym Membership, Extended Health and Medical, Life Insurance.

Anticipated Impact: The successful candidate will have a hand in improving the visitor experience to the city of Burnaby. They will play a key role in promoting Burnaby as a desirable place to travel, work, live, play, invest and learn. The successful candidate's work will indirectly and directly benefit our city, driving visitation and revenue, diversifying the economy, encouraging economic investment, and enhancing the quality of life for the community here. This position is crucial to the organization next year as we will be ramping up marketing as international travel resumes alongside implementing new processes and systems into the organization.

Tourism Burnaby was incorporated as a non-profit Society in 2004. Since then it has grown to 7 full-time employees with casual and contracted support joining the team throughout the year.

This role will support the Managers of Sport, Business Development, Marketing as well as the Executive Director.

The initial projects currently anticipated for this position include: - Administrative and Event support for the Pat Quinn Classic Hockey Tournaments - Assist with the coordination of the Sport Burnaby Grant and Sport Burnaby tent for summer – winter events - Creation of a new promotional brochure highlighting the Rosemary Brown Arena - Assist with coordination of photo shoots for the Sport Burnaby promotional video

Burnaby is located on the ancestral, and unceded territory of the hən̓̓qəmin̓əm̓ and Sḵwx̱wú7mesh speaking peoples. Before Burnaby existed, its lands were home to the ancestors of several local Central Coast Salish Nations. Tourism Burnaby staff and Board members hold a special responsibility to guide the organization in a good way, in recognition that we are working to invite people onto the land in Burnaby as visitors, and that we need to hold that stewardship with care and responsibility.

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