Administrator, Human Resources

Administrator, Human Resources(1 Position Available)Term of Employment: Full-Time, Term (Approximately 3 months)Article 13.05 c) Should an internal applicant be awarded the term position they shall revert to their former position at the expiration of the leave.Rate of Pay: Out-of-Scope, Band 1Current Location: Second Floor, RCMP DetachmentPosition Summary: Reporting to the Manager, Human Resources, the Administrator, Human Resources is responsible for providing administrative support to the Human Resources department for functions related to recruitment, onboarding, documentation, data management, and data entry.AdministrationCompletes administrative functions such as: data entry, copying, scanning and filing; maintains necessary enclosures in employee personnel files.Files all new hire packages; ensures all related enclosures are collected and maintained.Completes new hire checklists, end of service checklists and position change checklists.Maintains, updates and books required staff into orientation.Completes required purchase orders.Takes incoming calls, greets residents, responds to emails from the public, and directs staff and candidates to the appropriate personnel.Prepares benefit invoices for payment.Drafts confirmation of employment documents and other employment documentation.Completes various benefit administrative functions.Assists with maintenance and input of appropriate information in the HR database.Maintains probation and reversion tracking of staff; communicates deadlines to ensure managers meet with employees within their three‑month review period.Maintains tracking of all employee performance documentation including annual reviews for in‑and out‑of‑scope staff.Takes minutes during meetings.Ensures files are disposed of in compliance with the City’s file retention bylaw.Responsible for opening and closing the entrance to Employee Relations.Recruitment SupportPosts new job postings to the City’s website and required recruitment websites; creates the applicant’s onboarding file and forwards it to the HR Generalist.Reviews and distributes all incoming applications for shortlisting.Coordinates and schedules interviews with selected candidates.Assists with obtaining reference checks on applicants.Assists with the preparation of offer letters, employment agreements and related enclosures; forwards necessary documentation to the required HR Generalist for review, distribution and signing.Supports major recruitment campaigns including booking the training room, preparing all required documentation and supplies for orientation.OtherAssists with major HR projects including compiling related research.Provides exceptional customer service to employees and visitors.Completes required surveys; updates HR websites and procedures.Maintains and updates staff announcements and the City organizational chart; forwards to communications for posting.Provides administrative support to staff during periods of absence.Maintains supply orders and restocks required office materials.Completes surveys when required.Performs other related duties as required.QualificationsCompletion of a one‑year post‑secondary certificate in Human Resources and Labour Relations, Business Administration, or a related discipline from a recognized institution.Minimum of one year progressive work experience in an administrative or human resources environment.Strong computer skills, including proficiency in Microsoft Suite, is essential.Ability to maintain a high degree of ethics, discretion and confidentiality.Strong organizational, verbal and written communication skills.Ability to manage a high‑volume, fast‑paced workload.Ability to work independently and accurately, with a strong attention to detail.Self‑motivated and well organized, with an ability to prioritize workflows and meet deadlines.Shows a team‑player attitude, creates a working environment conducive to team achievement, productivity and competence with colleagues and management.Excellent interpersonal skills that contribute to working effectively in a diverse working environment.A valid Class 5 Driver’s License registered in Alberta or Saskatchewan with an acceptable Driver’s Abstract is required; this position may require operating a personal or municipal vehicle for business purposes.Pre‑Employment RequirementsSatisfactory Criminal Record Check.Successful applicant must provide proof of qualifications.Applicants with international education must include an Academic Credential Assessment with the application.ScheduleThis position is office‑based; normal working hours are between 8:00 a.m.–5:00 p.m. with occasional requirements to work outside these standard hours.Closing Date: November 24, 2025Posting Type: Internal & ExternalApplication Information: The City of Lloydminster is an equal‑opportunity employer. If you have questions or require further information on this position, please feel free to contact us. All applications must be sent to the Employee Relations team and received by the closing date. #J-18808-Ljbffr