Commercial Property Manager – Toronto

4 months ago

Old Toronto, Canada Kipling Group Inc Full time

Kipling Group is a full service, multifaceted real estate management organization, catering to large institutional clients, private equity funds and high net worth individuals. Kipling manages all asset classes and through Forest Hill Kipling, manages multi-family residential and condominium properties.

Job Description

Kipling is currently looking for a Commercial Property Manager to oversee a portfolio located in Toronto.

This is an on-site, full-time and permanent position based out of Kipling’s Toronto head office.

Responsibilities

Building Operations

  1. Develop key relationships with client representatives and stakeholders and manage all communications;
  2. Maintain close working relationships with tenants and oversee resolution of any tenant issues;
  3. Perform regular inspections of the property to ensure that high standards of cleanliness, maintenance and security are maintained and initiate corrective actions as needed;
  4. Oversee rectification of day to day property management issues;
  5. Procure all third party agreements, observing budget restrictions and procurement guidelines, and tender/re-tender where and when required;
  6. Supervise building operations staff in the performance of their duties;
  7. Coordinate and develop operating manuals for the property – e.g. emergency preparedness;
  8. Attend regular meetings with clients, stakeholders and tenants;
  9. Manage/Oversee both capital and construction projects, both planned and unplanned, as approved by client in compliance with all governmental regulations;
  10. Manage all administration duties at the property including any administrative staff;
  11. Ensure compliance with any and all applicable government regulations;
  12. Develop risk management programming for the property;
  13. Manage and oversee emergency situations;
  14. All other duties as required.

Financial Duties: Reporting & Budgeting

  1. Coordinate and manage monthly/quarterly reporting and annual operating and capital budget process as per the client requirements;
  2. Coordinate preparation of capital plan (1-5 year and 10 year);
  3. Oversee accounting deliverables including processing of payables, invoicing, accounts receivable, utilities management, and all related reporting on a timely basis;
  4. Manage all aspects of budgetary expenditures during the year;
  5. Preparation of variance analysis on a monthly and ad hoc basis as required;
  6. Ensuring proper work order and invoice approval procedures are maintained;
  7. Review and approve purchase orders and invoices for work performed at the property;
  8. Review and monitor tenant invoices, accounts receivable and correspondence;
  9. Liaise with accounting team to ensure accuracy and timely delivery of all client reports.

Requirements

The ideal candidate for this position will have the following background:

  1. Minimum 5 years of direct property management experience;
  2. Strong written and verbal communication skills;
  3. Experience coordinating capital and construction projects;
  4. Post-secondary education and currently working on or completed RPA;
  5. Organized, with the ability to prioritize and work well under pressure;
  6. Strong team player able to work with many levels of staff and client stakeholders.

Kipling supports equal opportunities and invests in a diverse and multicultural work force that values individuals with unique personalities, goals, backgrounds and views. This reinforces Kipling’s culture, enhances collaboration and makes for an inclusive work environment.

Kipling will work with individuals requiring accommodation throughout the hiring process. If you require accommodation, please advise our HR team by emailing careers@kiplingrealty.com.

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