Proposal Specialist

Proposal Specialist – Join Dillon Consulting Limited Are you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? As a trusted partner and problem solver with excellent communication skills and business acumen, you will thrive in our fast‑paced, agile environment. Opportunity Dillon Consulting is seeking motivated candidates to fill two available positions for a Proposal Specialist within the Business Development and Sales (BDAS) group. The role is part of a new approach to managing our proposal sales operations in Dillon Flexible work hours and hybrid work arrangement options are available to all Dillon offices in Canada. Proposal Specialists Report directly to the Proposal Support Manager and work closely with the Manager of Pursuits, Submission Managers, Marketing Specialists, the Graphics department, and other executives/associates on assigned pursuits. Responsibilities Prepare professionally written responses to proposal documents that address client requirements and are compliant, accurate, concise, and effective. Manage the end‑to‑end proposal development and submission process, coaching technical content authors and submission managers to enhance the process and improve win rate. Use AI and proposal management software to create and polish winning proposal submissions, leading collaboration with Business Unit Managers and cross‑functional teams. Work with the Business Development & Sales and Marketing departments to write persuasive, accurate descriptions of corporate content that resonate with clients and are technically correct, on brand, tangible, and engaging. Collaborate with the Graphics department to develop innovative design templates that elevate proposals. Coordinate and conduct kick‑off and other meetings/calls, ensuring cross‑functional representation and developing detailed action plans and schedules based on submission requirements. Leverage project management skills to define and manage the proposal response process, section assignments, and schedules to meet internal deadlines and deliver high‑quality final products. Coordinate proposal production with internal/external resources, including editing, formatting, printing, distribution, and delivery of final materials. Oversee a proposal coordinator who supports the Business Unit, ensuring workload capacity and providing guidance. Support business and proposal development process improvements. Learning & Development Commit to self‑development and ongoing learning and professional development. Qualifications Minimum five years’ experience preparing proposals and tender submissions. Post‑secondary education in administration, marketing, business, or communications. Experience with various AI tools and proposal management/development software is an asset. Experience Advanced skills in Microsoft Word and large, complex document formatting. Proficiency with Microsoft Excel. Strong business writing, editing, and communication skills. Aptitude for formatting, editing, layout, and creating a unified written voice. Excellent attention to detail and commitment to accuracy and quality. Understanding of basic financial terms and functions, and experience with budgets and schedules (e.g., Gantt charts). Strong interpersonal, organizational, and time‑management skills within a fast‑paced environment. Experience in a professional services consulting firm (environmental/engineering/planning) is an asset. Experience with proposal management software platforms is an asset. Experience with Adobe Creative Suite and Microsoft Project/PowerPoint is an asset. APMP Certification is an asset. Why Choose Dillon Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation and empower continual growth. Core Values Reliability – words result in actions that build trust. Achievement – do the work to hit the target. Continuous development – always learning, adapting, growing. Creativity – discover new possibilities. Courage – make the hard choices that matter. Inclusiveness – enable belonging and draw strength from differences. Benefits Employee share purchase plan – Dillon is 100 % employee owned; share ownership is open to all full‑time regular employees. A competitive compensation package: comprehensive health benefits, generous retirement savings plan, student loan repayment assistance with matching contributions. Flexible work hours and hybrid arrangement options. Learning and Development opportunities. Focus on Innovation. Employee and Family Assistance Program (EFAP). Wellness subsidy for health and wellness expenses. About Dillon Dillon is a proudly Canadian, employee‑owned professional consulting firm specializing in planning, engineering, environmental science, and management. With over 20 offices and more than 1 000 employees across Canada, Dillon offers a wide range of services to build and improve facilities and infrastructure, protect the environment, and develop communities. Now operating for over 75 years, Dillon continues to strive for excellence. Dillon has been listed as one of Canada’s Best Managed Companies for 18 years and has Platinum Club member status. Health & Safety Prospective employees are expected to fully align with Dillon’s core commitment to Health & Safety, including active, ongoing engagement with the Health & Safety processes and platform, and identification and reporting of hazards. Employment Equity, Diversity & Inclusion Dillon is committed to the principles of employment equity, inclusiveness, and diversity. We strive for a workplace where opportunities are based on skills and abilities and that respects and values differences. If you require accommodation during the interview process, please let us know. #J-18808-Ljbffr