Proposal Coordinator

Are you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? As someone with excellent communication skills and business acumen, you will thrive in our fast‑paced and agile environment. Your opportunity Dillon Consulting is seeking motivated candidates to fill several positions available for a Proposal Coordinator to join our Business Development and Sales (BDAS) group. The addition of a new Proposal Coordinator is part of an exciting new approach to managing our proposal sales operations in Dillon As part of our Proposal and Sales Team, this key role would be working closely with our Business Units and technical subject matter experts to create high impact proposal sales submissions. As a Proposal Coordinator, you would be responsible for assisting with the management of all aspects of the proposal submission, as well as proposal content generation utilizing Dillon’s proposal management software and associated content reference library. In addition, this role includes guiding technical staff through our established proposal process systems. This role is well suited to someone who thrives in a fast‑paced environment, enjoys collaborating with Business Unit pursuit leads and technical experts across the country, as well as a person that is highly organized and self‑motivated to excel. If you are driven by reliability, achievement, continuous development, and creativity then our values align and we highly encourage you to apply for this exciting role. At Dillon, we operate as one team. The successful candidate can be based at any one of our 26 offices across Canada. We offer flexible work hours and hybrid work arrangement options to help balance the competing demands of work and personal life. Responsibilities What your day will look like Proposal Coordination Work with Business Units and technical teams to create professional, high‑quality proposals from initiation through to production and delivery of the final product Work daily within our proposal management software system, as well as collaborating with our Proposal Content Specialist also operating within this system (Full training will be provided on our commercial proposal management software system) Review project opportunity documents to evaluate requirements, contractual terms and conditions, and evaluation criteria for bid submission compliance Compile Dillon marketing materials, prepare qualification materials, and coordinate development of graphics and page layout design in collaboration with our Marketing Department Work with our Business Unit teams to coordinate the flow of information to ensure internal and external deadlines are met and appropriate reviews are completed Complete and/or coordinate document formatting, editing, printing, distribution, and overall document reviews. Develop strong internal relationships to foster responses to requests in a timely manner, while maintaining high quality work consistent with corporate marketing, brand messaging and proposal writing standards Implement quality control measures to ensure proposal requirements and corporate standards are met Track and monitor potential project opportunities using internal systems Participate in proposal debriefings to ensure continuous quality improvement and to identify enhancements for proposal content and process Learning and Development Commit to self‑development and ongoing learning and professional development. Qualifications What you will need to succeed Minimum two years’ experience with preparing proposals and tender submissions Three (3) to five (5) years administration related experience or demonstrated combination of education, skills, knowledge, and experience Post‑secondary education in an administration, marketing, business, or communications field will be considered an asset Experience Advanced skills in Microsoft Word and experience with large and complex document formatting Proficient with Microsoft Excel Strong business writing, editing, and communication skills An aptitude for formatting, editing, layout and making written content sound like “one voice” Excellent attention to detail and a high regard for accuracy and quality Understanding of basic financial terms and functions, along with experience working with budgets and schedules (e.g., Gantt charts) Strong interpersonal, organizational, and time‑management skills with the ability to work successfully in a fast paced environment with changing workload demands Experience in a professional services consulting firm (environmental/engineering/planning) is considered an asset Experience using proposal management software platforms considered an asset Experience with Adobe Creative Suite (In‑Design, Illustrator, and Photoshop), Microsoft Project and PowerPoint considered an asset APMP Certification considered an asset Why choose Dillon Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop. We live our core values: Reliability: words result in actions that build trust; Achievement: do the work to hit the target; Continuous development: always learning; always adapting; always growing; Creativity: discover new possibilities; Courage: do the things that matter, especially when it’s hard; Inclusiveness: enabling belonging to draw strength from our differences. In addition, we offer: Employee share purchase plan Dillon is 100% employee owned and share ownership is open to all full‑time regular employees A competitive compensation package Comprehensive health benefits Generous retirement savings plan Student loan repayment assistance with matching employer contributions Flexible work hours Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust‑based approach to offer a variety of flexible work options to help balance the competing demands of work and personal life. Learning and Development opportunities As a knowledge‑based business, the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organization We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co‑creation of knowledge through internal learning opportunities Focus on Innovation The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities Employee and Family Assistance Program (EFAP) A variety of EFAP tools and online resources to support well‑being are available to all employees Wellness Subsidy Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes About Dillon Dillon is a proudly Canadian, employee‑owned, professional consulting firm specializing in planning, engineering, environmental science, and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi‑faceted projects. With over 20 offices and more than 1000 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities. Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for the past 18 years and has the distinction of having achieved Platinum Club member status in this program. Health & Safety at Dillon Prospective employees are expected to fully align with Dillon's core commitment to Health & Safety. This includes active, ongoing engagement with our Health & Safety processes and platform, and the active, ongoing identification and reporting of health and safety hazards. Employment Equity, Diversity & Inclusion at Dillon Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences. Inclusion is more than a word to us, it is the way we choose to run our business. We encourage you to contact us if you require accommodation during the interview process. We would love to hear from you Seniority level Associate Employment type Full‑time Job function Other Industries Business Consulting and Services Referrals increase your chances of interviewing at Dillon Consulting Limited by 2x Get notified about new Proposal Coordinator jobs in Kitchener, Ontario, Canada. We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr