accounting bookkeeper
3 days ago
Location: Oakville, Ontario (on-site)
Type: Full-time
Salary Range: $73,000 - $78,000
Come Join Our Team
Appleby College is seeking a highly organized and proactive Executive Assistant to provide administrative support to the Head of School, Deputy Principal, and the Academic School Leadership team. This role offers an exciting opportunity for an experienced professional to contribute to the smooth operation of a fast-paced academic environment. If you thrive in a dynamic setting and excel at managing multiple tasks, this is an excellent opportunity to join a vibrant community and make a significant impact on the School's success.
How You Will Thrive
As the Executive Assistant, you will play an essential role in supporting the Leadership Team by managing schedules, coordinating meetings, and ensuring efficient day-to-day operations. You will be a key point of contact for internal and external stakeholders and will assist in the planning and execution of school events. Your organizational skills and attention to detail will ensure that the academic leadership team operates efficiently and effectively, while your ability to handle confidential information with discretion will be critical.
How You Will Succeed
- Provide administrative support to the Head of School, Deputy Principal, and Academic School Leadership team, managing schedules, appointments, and calendar coordination.
- Coordinate travel arrangements and assist with logistics for school events and activities.
- Serve as the first point of contact for scheduling meetings and handling inquiries from parents, students, and staff.
- Develop and maintain an efficient filing and record-keeping system, ensuring easy access to historical documents and meeting notes.
- Assist with the planning and execution of school events, attending as needed during evenings and weekends.
- Coordinate exam scheduling, attendance tracking, and room bookings for assessments.
- Act as a backup for coordinating external occasional teachers' coverages.
- Manage the process for closing day nominations, awards, and event rentals.
- Collaborate with internal stakeholders to ensure the smooth execution of academic initiatives and events.
- Support the planning and logistics of OSSLT testing and AP exams.
- Oversee the faculty internal and external coverage system, ensuring all faculty absences are appropriately managed.
- Manage student substance testing confidentially and oversee the consent and trip permission process.
- Coordinate new faculty orientation, ensuring all logistics, resources, and presentations are organized effectively.
- Track and support faculty development programs, including coordination of the annual development process and integration with the Perform system.
- Liaise with RBC and scholarship recipients for Sir Edmund Walker scholarships and coordinate faculty recognition programs.
- Complete and file AC's annual Notice of Intention to operate a Private School.
- A post-secondary education in business administration or a related field.
- Prior experience as an Executive Assistant or Senior Administrative Assistant, supporting executive-level roles in a fast-paced environment.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Ability to handle multiple projects and meet deadlines without compromising quality.
- Expertise in Microsoft Outlook and Excel, with a high level of proficiency in using computer software programs.
- A proven track record in maintaining confidentiality and managing sensitive information.
- Excellent communication skills, both written and verbal, with a professional and approachable demeanor.
- Problem-solving ability with a proactive and flexible approach to challenges.
- Competitive salary based to market comparisons.
- Comprehensive group benefits, including health, dental, and vision coverage.
- Generous vacation schedule with additional time beyond vacation.
- Exceptional professional development opportunities.
- Access to campus facilities, including a fitness centre, pool, and beautiful grounds.
Appleby College was founded in 1911 and is internationally recognized as one of the world's leading independent schools. With 800 students from over 50 countries enrolled in Grades 7–12, Appleby offers an education that excites and challenges every student. Our curriculum combines rigorous academics with dynamic arts, athletics, community service, and boarding life programming, allowing students to discover and embrace their passions both inside and outside the classroom.
Hallmarks of the Appleby experience include our emphasis on global learning and cultural understanding with participation in a global learning experience.
Appleby's Mission is to educate and enable its students to become leaders of character, major contributors to, and valued representatives of their local, national and international communities.
Ready To Start Your Journey
If you are ready to grow your career and make an impact, we want to hear from you
Please share your resume and a cover letter outlining your experiences and contributions by Friday, March 28, 2025. While all applicants are thanked for their interest, only those chosen for an interview will be contacted.
As a condition of employment, a Criminal Record Check with Vulnerable Sector Screening is required.
We work to embed diversity, equity, inclusion, and belonging principles and practices as an integral and foundational part of Appleby's culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us better together.
Do You Need Accommodation
Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, please advise Human Resources if you require an accommodation.
Follow Us
Instagram LinkedIn Website
#J-18808-Ljbffr
-
Accounting Professional
4 hours ago
Oakville, Ontario, Canada Rotaru CPA Full timeAbout the RoleAt Rotaru CPA, we are seeking an experienced Accounting Professional to join our team as a Corporate Bookkeeper. This role is ideal for individuals who possess a strong background in bookkeeping and a keen eye for detail.ResponsibilitiesPerform recurring accounts reconciliation, reporting, and other bookkeeping tasks with accuracy and...
-
accounting bookkeeper
21 hours ago
Oakville, Ontario, Canada OKO Bagels Full timeEducationSecondary (high) school graduation certificateExperience1 to less than 7 monthsTasksCalculate and prepare cheques for payrollCalculate fixed assets and depreciationKeep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systemsMaintain general ledgers and financial statementsPrepare other...
-
Senior Bookkeeper
2 weeks ago
Oakville, Ontario, Canada Rotaru CPA Full timeSenior BookkeeperThe BasicsSalary: $40,000 - $60,000 CADType: EmploymentVisa Sponsorship: NoRelocation Compensated: NoLocation: Canada, GTA, RemoteLocation Details: Hybrid (Oakville, GTA) Remote (Canada, Romania) or Fully Remote (Global) AvailableHours/Availability- minimum 3 hours overlap with 9am-5pm EST- office hours are 9am-5pm Monday to Friday,...
-
Accounting Professional
1 day ago
Oakville, Ontario, Canada Clarity Recruitment Full timeJob DescriptionAs the Accounting Manager, you'll take ownership of financial operations, from full-cycle bookkeeping and payroll administration to financial reporting and tax compliance.Master the company's finance function within 3 months.Implement streamlined accounting processes and audit functions.
-
Accounting Professional
18 hours ago
Oakville, Ontario, Canada OKO Bagels Full timeJob DescriptionWe are seeking a highly organized and detail-oriented accounting professional to join our team at OKO Bagels. As a bookkeeper, you will be responsible for maintaining accurate financial records, preparing cheques for payroll, and calculating fixed assets and depreciation.In addition to your technical skills, you will also provide awareness...
-
Staff Accountant
4 weeks ago
Oakville, Ontario, Canada IDM Chartered Professional Accountants Full timeOur boutique accounting firm in Oakville is looking for an A player who is enthusiastic, efficient, proactive, and hungry to grow. Staying calm under pressure and maintaining a good work ethic will enable you to add great value to our clients.You will enjoy great learning opportunities and the ability to reach your highest potential personally and...
-
Accounting Manager
1 day ago
Oakville, Ontario, Canada Clarity Recruitment Full timeThis range is provided by Clarity Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Base pay rangeCA$110,000.00/yr - CA$120,000.00/yrThe Opportunity:Are you ready to make an impact in a dynamic, innovative environment? Our client, a leader in the specialty materials industry, is on a mission...
-
Accountant, Privately Held Business Group
4 days ago
Oakville, Ontario, Canada Grant Thornton - Canada Full timeWho we areYou know those big cities that still feel like small towns? Where everyone's friendly and helps each other out? That's like Doane Grant Thornton. Except here we're all professionals and there isn't a mayor or a general store. What we're trying to say is that we're a large and growing professional services firm that still feels like a community. We...
-
Financial Administrator
10 hours ago
Oakville, Ontario, Canada OKO Bagels Full timeAbout the RoleThis is an excellent opportunity for a motivated individual to take on a challenging role and contribute to the growth of our company. You will have the chance to develop your skills and knowledge in accounting and bookkeeping, and work with a talented team to achieve our goals.
-
Payroll Coordinator
6 hours ago
Oakville, Ontario, Canada OKO Bagels Full timeBenefitsWe offer a competitive salary and benefits package, as well as opportunities for professional development and advancement. If you are a self-motivated and detail-oriented individual who is passionate about accounting and bookkeeping, we encourage you to apply for this exciting opportunity.
-
Oakville, Ontario, Canada M7 Group Full timeM7 Group, a dynamic and growing accounting firm operating across North America, offers comprehensive financial services including bookkeeping, tax filings, financial consulting, and ERP implementation. Our mission is to empower businesses to manage their finances effectively and achieve sustainable growth through expert accounting solutions.As we continue to...
-
Bookkeeper Specialist
15 hours ago
Oakville, Ontario, Canada OKO Bagels Full timeResponsibilitiesMaintain general ledgers and financial statementsPrepare other statistical, financial, and accounting reportsWe value accuracy and organization in our team, and we are looking for someone who can meet deadlines and manage multiple tasks efficiently.
-
Only 24h Left: Client Success Manager
4 weeks ago
Oakville, Ontario, Canada M7 Group Full timeM7 Group is a dynamic and growing accounting and tax firm operating across North America, offering comprehensive financial services, including bookkeeping, tax filings, financial consulting, and ERP implementation. Our mission is to empower businesses to take control of their finances and achieve sustainable growth through expert accounting solutions.As we...
-
Oakville, Ontario, Canada Ingenuity Development Inc. Full timeAre you a people person who thrives in a dynamic environment? Do you excel at juggling multiple tasks and providing exceptional administrative support? If you have a knack for keeping things organized and running smoothly, we want to hear from youWe are looking for a full-time Office Coordinator to be at the heart of our head office location in Oakville....
-
Bookkeeper
2 weeks ago
Oakville, Canada CCFS Accounting Services Inc. Full timeDuties: - Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems - Post journal entries and reconcile accounts, prepare trial balance of books, maintain general ledgers and prepare financial statements - Calculate and prepare cheques for payrolls and for utility, tax and other bills -...
-
Bookkeeper
5 days ago
Oakville, Canada CCFS Accounting Services Inc. Full timeEducation: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Calculate and prepare cheques for payroll - Calculate fixed assets and depreciation - Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems - Maintain general ledgers and financial statements - Post journal...
-
Bookkeeper
2 weeks ago
Oakville, Canada CCFS Accounting Services Inc. Full timeEducation: - Expérience: **Education**: - College/CEGEP **Tasks**: - Calculate and prepare cheques for payroll - Calculate fixed assets and depreciation - Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems - Maintain general ledgers and financial statements - Post journal...
-
Oakville, Canada Shared Tower Inc. Full timeJob Title: Bookkeeper/ Accounts Payable/ Accounts Receivable Clerk Company Description: Shared Tower is Canada’s leading developer and owner of telecommunications infrastructure. Our focus is on helping our customers - Canada’s major carriers - expand and improve their networks in a high quality, speedy, and cost-effective manner Role Description:...
-
Accounting Bookkeeper
2 weeks ago
Oakville, Canada COLD IRON TRUCK CENTER INC. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Calculate and prepare cheques for payroll - Calculate fixed assets and depreciation - Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems - Maintain general ledgers and...
-
Accounting Bookkeeper
3 weeks ago
Oakville, Canada SHAH & CHAUDHARY PROFESSIONAL CORPORATION Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Work setting**: - Urban area **Tasks**: - Calculate and prepare cheques for payroll - Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping...
-
Accounting Bookkeeper
4 weeks ago
Oakville, Canada KLCA CPA PROFESSIONAL CORPORATION Full timeEducation: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - or equivalent experience **Tasks**: - Calculate and prepare cheques for payroll - Calculate fixed assets and depreciation - Keep financial records and establish, maintain and balance various accounts using manual...
-
Junior Bookkeeper Accounting Department
2 weeks ago
Oakville, Canada Terra Foodmart Full time**Primary responsibilities**: - Ensures full-cycle Accounts Payable is processed in an accurate and timely manner including matching purchase orders, packing slips and invoices in a computerized ledger system. - Prepares cheques for all authorized payments to vendors including employee expenses. - Maintains and processes all petty cash payments. - Maintains...
-
Accounting Bookkeeper
4 weeks ago
Oakville, Canada OKO Bagels Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months - **Tasks**: - Calculate and prepare cheques for payroll - Calculate fixed assets and depreciation - Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems - Maintain general ledgers and...
-
Bookkeeper
3 weeks ago
Oakville, Canada Parlatos Catering Full time**Company Overview**: The bookkeeper will be responsible for all of the financial transactions and health of the company. **Responsibilities**: Now, if you were to come on board as our ** Bookkeeper**, you will be responsible for the following: - Post journal entries, - Maintain general ledgers and financial statements - Calculate fixed assets and...
-
Bookkeeper
3 weeks ago
Oakville, Canada Btrust International Trading Inc. Full time**Position Overview** The Accounting Bookkeeper are responsible for: - Ensures full-cycle Accounts Payable is processed in an accurate and timely manner including matching purchase orders, packing slips and invoices in a computerized ledger system. - Prepares cheques for all authorized payments to vendors including employee expenses. - Maintains and...
-
Bookkeeper (Full Time) Accounting Department
2 weeks ago
Oakville, Canada Btrust International Trading Inc. Full time**Primary responsibilities**: - Ensures full-cycle Accounts Payable is processed in an accurate and timely manner including matching purchase orders, packing slips and invoices in a computerized ledger system. - Prepares cheques for all authorized payments to vendors including employee expenses. - Maintains and processes all petty cash payments. - Maintains...
-
Bookkeeper
7 days ago
Oakville, Canada Protego Whole Home Solutions Full time**SUPPORT THE FINANCIAL HEALTH OF HIGH-END HOME MANAGEMENT WITH PROTEGO** Join us at Protego Whole Home Solutions, where we are dedicated to setting new standards in residential home management and financial precision. While we are still growing, we take pride in managing high-end residential projects with care and excellence, ensuring our Protego Members'...
-
Bookkeeper
4 days ago
Oakville, Canada MZ CPA Professional Corporation Full timeJob Summary: **Duties**: - Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems - Post journal entries and reconcile accounts, prepare trial balance of books, maintain general ledgers and prepare financial statements - Calculate and prepare cheques for payrolls and for utility, tax and...
-
Bookkeeper
1 week ago
Oakville, Canada Multiple Companies Full timeResponsibilities: - Perform bank reconciliations to ensure accurate financial records - Process payroll and maintain employee records - Manage accounts payable and accounts receivable processes - Conduct account analysis and prepare financial reports - Utilize accounting software "QuickBooks to record and track financial transactions - Assist with month-end...
-
Bookkeeper
5 days ago
Oakville, Canada Henderson Roller Partnership Full time**Job Summary** **Duties** - Perform bank reconciliation to ensure accuracy of financial records. - Manage accounts payable and accounts receivable processes, including invoicing and payment tracking. - Utilize accounting software such as QuickBooks Online, Sage, or Xero to maintain financial records. - Process payroll and ensure timely payment to...
-
Bookkeeper
1 week ago
Oakville, Canada Ricky Chawla CPA Professional Corporation Full timeWe provide accounting, tax and business consulting services to businesses, self-employed, professionals and individuals. We are your one-stop shop for quality accounting services, and we take pride in our reputation for providing prompt and reliable services. We'll take the worry out of your tax preparation so you can focus on what's important - your...
-
Bookkeeper
7 days ago
Oakville, Canada VIR TRASPORTATION INC. Full timeEducation: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Calculate and prepare cheques for payroll - Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems - Maintain general ledgers and financial statements - Prepare other statistical,...
-
Bookkeeper
7 days ago
Oakville, Canada Road Track Consultancy Services Full timeEducation: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Calculate and prepare cheques for payroll - Calculate fixed assets and depreciation - Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems - Post journal entries - Prepare other...
-
Bookkeeper
2 weeks ago
Oakville, Canada Road Track Consultancy Services Full timeEducation: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Tasks**: - Calculate and prepare cheques for payroll - Calculate fixed assets and depreciation - Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems - Post journal entries - Prepare...