Refugee 613 Administration Officer

2 weeks ago

Ottawa, Canada Ottawa Community Immigrant Services Organization Full time
  • Position: Refugee 613 Administration Officer
  • Term: Summer 2023, June 19, 2023 - August 11, 2023 (8 weeks, Full Time, 35hrs/week)
  • Reports to: Program Manager, Refugee 613

Are you a young professional with an organized mind and administrative experience? Do you have a proven flair for planning and making sure every detail is covered? Are you passionate about using your skills to make a difference in the world? Refugee 613 needs you this summer

About OCISO

OCISO supports immigrants through the journey of making Canada their home by providing creative and responsive programs that are culturally and linguistically appropriate, by building community through mutual respect and partnerships, and by fostering healthy and inclusive spaces for open dialogue and healing.

About Refugee 613

Refugee 613 is a communications organization created by a network of service providers, refugee sponsors and community volunteers. We provide our partners and the public with information, connection and inspiration to improve the welcome and integration of refugees. As part of our commitment to actively work to dismantle systemic racism, we strive to ensure equity and inclusion are embedded in our internal practices and services. Our small, energetic and diverse team highly values life experience, curiosity and creativity. We work hard, laugh a lot and care deeply about what we do.

Position Summary

The Administration Officer position is funded by the Canada Summer Jobs program to provide employment experience to youth between the age of 15 and 30 years old. The Administrative Officer will provide operational support to Refugee 613 in its mission to support the integration of refugees in Ottawa, including helping to maintain strong and supportive community outreach as well as internal administrative support for staff.

Main Responsibilities:
  • Assist the Director and Refugee 613 staff with stakeholder support, including answering email inquiries and providing referrals
  • Perform administrative tasks as required, including meeting coordination, bookkeeping, expenses and correspondence
  • Assist with recruitment and onboarding processes as needed
  • Support research activities as needed
  • Supporting stakeholder communications as needed
  • Demonstrate a commitment to OCISO’s culture of respect approach
  • Assist with planning and executing events as well as training and workshops for
    community partners, private refugee sponsors and the general public

Mandatory Terms (set by funder):

  • Between 15 and 30 years of age (inclusive) at the start of employment
  • Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act
  • Legally entitled to work according to the relevant provincial / territorial legislation and regulations

Please note: International students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.

Qualifications:
  • Experience with office management and administrative tasks, such as scheduling and communicating with external partners
  • Experience planning and delivering meetings, learning events and social events
  • Highly motivated, creative and organized
  • Strong customer service approach to managing relationships with external partners
  • Strong interpersonal, organizational and time-management skills
  • Excellent verbal and written knowledge of English required; proficiency in French and/or third language considered an asset
  • Ability to work with a small, mission-driven team in a sensitive, respectful manner
  • Experience in working with people from diverse cultural backgrounds
  • Strong work ethic and ability to multi-task and work independently
  • Proficiency with the full MS Office Suite, Mail Chimp, WordPress, Twitter, Facebook and Instagram.

Salary: $15.50/hour

How to Apply:

NOTE: Applications that do not follow these instructions will not be considered

Please send the following documents to Halimah Shaw, Chief Human Resources & Operations Officer: hr@ociso.org, by May 25, 2023 at 12:00 p.m. (EST) Rolling interviews will be conducted.

  • A cover letter, with the following file name: NAME_AdminOfficer_CoverLetter
  • A resume with the following file name: NAME_AdminOfficer_Resume
  • Cover letter: Please include in your application a cover letter summarizing in less than 250 words how you meet the qualifications, listed above. Do not just list your work history in your cover letter. Show us your ability to write clear, concise and engaging

We encourage applications from qualified people of all backgrounds, especially women, members of visible minorities, Indigenous persons, and persons with disabilities.

OCISO is committed to accessibility in employment and to ensuring equal access to employment opportunities for candidates, including persons with disabilities. In compliance with AODA, OCISO will endeavor to provide accommodation to people with disabilities in the recruitment process upon request. If you are selected for an interview and require accommodation due to a disability during the recruitment process, please notify the HR Administrator upon scheduling your interview.

Please note, after the hiring process is complete and before joining, OCISO requires successful candidates to provide proof of their COVID-19 vaccination document as a condition of employment, subject to an Ontario Human Rights Code exemption.

Thank you for your interest in joining OCISO. We appreciate all applications.Due to the volume of applicants, we are only able to contact those selected for further consideration process upon request.

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