Part-Time Executive Assistant
4 weeks ago
Location: Surrey, BC (Hybrid – Remote & On-site as required) Reports To: CEO / Founder Hours: Part-Time (15–25 hours per week) About ADGTech Solutions: ADGTech Solutions Inc. is a fast-growing technology and digital transformation company based in Surrey, BC, specializing in AI-driven software products, marketing automation, and digital solutions for businesses and government organizations. We are expanding our operations and seeking a Part-Time Executive Assistant to support our leadership team with coordination, communication, and business operations. Role Overview As a Part-Time Executive Assistant, you’ll play a key role in managing day-to-day operations, financial tracking, communication, and event coordination. You’ll work directly with the CEO to ensure smooth execution of business activities, social media presence, and partnership engagements. Key Responsibilities Monitor and verify all payments, receipts, and financial transactions. Maintain organized records of invoices and payment schedules. Coordinate with banks and internal finance for deposits and reconciliations. Follow up with vendors and clients regarding pending payments. Manage and update company and leadership social media handles (LinkedIn, Instagram, Facebook). Draft, schedule, and post content while ensuring brand consistency. Engage with followers and track social analytics weekly. Assist in coordinating email communication and follow-ups. Conduct professional calls with clients, vendors, and partners. Support follow-ups for leads, meetings, and ongoing collaborations. Maintain strong relationships through consistent communication. Schedule and confirm internal and external meetings. Prepare meeting notes, agendas, and post-meeting summaries. Coordinate joint calls and manage availability across teams. Assist in planning and participating in industry events, trade shows, and networking meetups. Handle registrations, logistics, and event material preparation. Represent ADGTech professionally during events. Attend joint business calls with partners or clients as needed. Take structured notes and ensure timely follow-ups on assigned actions. Collaborate with team members for smooth execution of ongoing projects. Requirements Prior experience as an Executive Assistant, Office Coordinator, or similar role. Excellent written and verbal communication skills. Strong organization and multitasking abilities. Working knowledge of Google Workspace, Microsoft Office, and basic financial tools. Familiarity with social media platforms and basic marketing tools. Professional phone etiquette and client-handling skills. Flexible for occasional evening or weekend events. Preferred Qualifications Diploma or degree in Business Administration, Marketing, or related field. Experience in event coordination or startup environments. Exposure to CRM, project tracking, or accounting software is a plus. Compensation Hourly rate commensurate with experience. Performance-based incentives. Potential for full-time conversion based on performance and business needs. #J-18808-Ljbffr
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Part-Time Executive Assistant
4 weeks ago
Surrey, Canada ADG Online Solutions Full timeLocation: Surrey, BC (Hybrid – Remote & On-site as required) Reports To: CEO / Founder Hours: Part-Time (15–25 hours per week) About ADGTech Solutions: ADGTech Solutions Inc. is a fast-growing technology and digital transformation company based in Surrey, BC, specializing in AI-driven software products, marketing automation, and digital solutions for...
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Board and Executive Assistant
2 weeks ago
Surrey, Canada Peace Arch Hospice Society Full time**Position Summary** The Board and Executive Assistant is responsible for providing support for all aspects of the Executive Director position. This support will include supporting areas of day-to-day operations and supporting the Board of Directors. The Board and Executive Assistant will be required to be adaptable and flexible in responding to a variety...
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Executive Assistant
4 days ago
Surrey, Canada Western Pacific Enterprises Full timeAbout the Role: The Executive Assistant will primarily support the President and will provide additional support to executive team members as directed to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support high-ranking executives companywide and coordinate...
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Remote Executive Assistant to ELT
2 weeks ago
Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Surrey, Victoria, London, Halton Hills, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada MAAC (Metropolitan Area Advisory Committee Full timeA nonprofit social service organization is seeking an Executive Assistant to provide crucial support to the Executive Leadership Team. This remote part-time role requires excellent organizational skills and the ability to manage multiple priorities. The ideal candidate will have a background in administrative support and be proficient in office software. A...
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Surrey, Canada Monarch House Full timeA healthcare treatment center in Metro Vancouver is seeking an Occupational Therapy Assistant (OTA) to support children and youth with developmental delays. The OTA will execute intervention plans under supervision and work within a collaborative team to ensure positive client experiences. Qualifications include post-secondary studies in Occupational Therapy...
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Executive Assistant
1 week ago
Surrey, Canada Flat Architecture Inc. Full time**Position/Title Seeking**: Executive Assistant **Level of Experience**: Executive Assistant Starting Pay Range: Salary will be commensurate with experience **Employment Type**: Full-time **Experience**: Min. 3 years **Organization Name**: Flat Architecture Inc. **Organization Description**: Flat Architecture Inc. is a growing mid-sized architectural...
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Executive Assistant
1 week ago
Surrey, Canada BC Wildlife Federation Full time**Role**: Executive Assistant **Hours**: Full Time, 6 month contract with the potential to extend We are looking for a passionate and driven individual with a strong personal alignment with BCWF’s mission, goals, and values. The office is conveniently located close to Hwy 1 and the Golden Ears Bridge. Standard hours of work are Mon-Fri, 8:00am -...
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Executive Assistant
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Surrey, Canada Baptist Housing Seniors Living Full time**Executive Assistant** **Ministry Office | Surrey, British Columbia, Canada | Full Time** **The Opportunity** At Baptist Housing, every day is an opportunity for you to help our seniors experience life well in supportive communities. As a member of our team, you can experience a fulfilling career while working in a collaborative environment where support...
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Executive Assistant
1 week ago
Surrey, Canada Sandhu Management Consultants Inc. Full time**Company description** I am not hiring for my company. Instead, for a non-profit Research and Educational Institute. I am the President for the new charitable public foundation. **Job description** 1. is a seasoned Executive Assistant seeking an opportunity to make an impact behind the scenes and work for an Institute envisioning to be a leader in its’...
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Production Assistant
2 weeks ago
Surrey, Canada Soft Stuff Creations Inc. Full time**Join Our Team as a Part-Time Production Assistant!** Are you passionate about the creative world of production? Do you have experience with heat press techniques or willingness to learn? If so, we want to hear from you! **Position**: Part-Time Production Assistant **Location**: Surrey, B.C. **Company**: Soft Stuff Creations **What We Offer**: - A...
