Financial Officer

Department: Facilities Management Campus: Barrie Classification: Support Staff Posting Date: November 21, 2025 Hourly Pay Rate: PB I – $40.39 (start rate) – $46.64 (4‑year rate) Hours Per Week: 35 hours per week Status: Full‑time Located in Barrie and reporting to the Executive Director, Facilities Management. This position also works closely with the Controller, Director of Financial Planning, and applicable financial staff regarding year‑end and government reporting requirements. The Financial Officer is the primary financial resource for the Facilities Management department and is accountable for processing, maintenance, and analysis of capital projects and the department’s operating budgets. This includes preparing reports for granting agencies of the provincial and federal governments and creating various financial reports and comparative models to evaluate actual performance against the college’s goals. The incumbent analyzes information to meet reporting and audit/contractual requirements and makes recommendations to the management team. The incumbent supports the Executive Director, Facilities Management, in developing multi‑year capital plans and project and operating budgets and updates. They participate with the Executive Director in budget review meetings and reporting on financial planning. The incumbent is also responsible for trend analysis to predict expenditures, identify year‑end pressures and savings opportunities, and develop multi‑year savings strategies that support the department and college. They highlight areas of potential investment through analysis and calculation of payback periods, review use of external contractors and expenditure categories. Specific Duties Include, But Are Not Limited To Project Budget Management Set up new projects and close completed projects on a timely basis, ensuring comprehensive records are maintained on project expenditures in accordance with department filing protocols. Monitor projects daily, monitor monthly budget-to-actual reporting including budget adjustments, account code revisions, updates of purchase order commitments and change orders, coding project invoices, closing purchase orders, and completing journal entries as required. Track changes, conduct variance analysis, and prepare forecasts for budget review. Support various FM Project Managers with financial management duties as assigned, including preparing or assisting with preparation of project documentation for external/internal parties (e.g., purchasing documentation such as non‑compete forms, project financial reporting). Support the Executive Director and management team in multi‑year capital planning with analysis of financial implications, funding sources, and impacts on deferred capital replacement and maintenance for the college. Perform special project analysis and reporting as required by the Executive Director, Facilities Management, Controller, or Director of Financial Planning. Departmental Budget Management Support annual budgeting process for the Facilities Management operating and capital budgets. Monitor and reconcile non‑salary budget accounts, ensuring comprehensive records are maintained per department filing protocol and in conjunction with PeopleSoft Finance. Monitor, investigate, and resolve budget issues related to the operating and capital budgets. Track changes, conduct variance analysis, and prepare forecasts for budget review. Advise Executive Director and/or managers of account problems, recommend solutions, expedite changes, and keep them informed of budget status. Ensure operating and capital expenditures are properly recorded in the financial system and set up at the front end of the project. Ensure all revenue (Food Services/vending, cable pulls, theatre, etc.) and expenses are received and properly recorded. Work with applicable FM staff to process journals/invoices for the recovery of utilities costs for third‑party users (e.g., daycare, residence, student association, network data drops). Government Reporting Support FRP‑related projects by creating requisitions for purchase orders, processing expenses, adjusting, allocating account numbers and project IDs. Prepare required reporting for Executive Director, Facilities Management, and Controller for reporting to Ministry. Support projects receiving infrastructure funding from federal or provincial government, ensuring compliance with specific funding agreements and audit requirements, and prepare necessary reporting. Year End Work with FM team to review all outstanding purchase orders and take appropriate action (e.g., close). Follow up on outstanding invoices, review all projects and department operating transactions for accuracy, and complete journals/changes to correct any anomalies or errors, reconciling as required to maintain financial integrity of the department. Data Tracking, Analysis and Reporting Support FM section members in researching, analyzing, and tracking data for required reporting (legislative, external or internal), e.g., waste management, utility tracking, conservation demand management plan and net‑zero strategy tracking. Prepare information for benchmarking or other requested reports. Data Management Support department managers in creating, updating, and maintaining department/project records or databases (building information, financial records, leases, contracts). Provide support to the Executive Director and management team on special projects. Collect, source, compile, and review information to produce spreadsheets, databases, or statistical or narrative summaries for proposals or presentations. Work with program areas to implement service‑level agreements for completion of non‑Facilities Management funded maintenance/work of equipment, including cost recovery as required. Qualifications Successfully completed a four‑year degree in accounting. ACAF or CPA designation would be considered an asset. Minimum of five years experience in accounting and project management, preferably in a public‑sector environment. Experience in construction and project management is an asset. Proven understanding of Generally Accepted Accounting Principles (GAAP). Knowledge of PeopleSoft, Banner, Cognos is an asset. Demonstrated proficiency in statistical analysis and data analysis/reporting. Experience operating at an advanced Excel level, developing complex spreadsheets, moving data between applications, and developing complex queries and reports. Experience using technical and analytical skills with databases and report‑writing tools, troubleshooting and resolving system problems. Self‑motivated, detail‑ and goal‑oriented individual capable of working in a dynamic, customer‑focused environment managing multiple priorities, with time pressures and strict deadlines. Excellent communication, problem‑solving, time‑management, and interpersonal skills with a focus on providing exceptional customer service in a team environment to both technical and non‑technical staff. Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier‑free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process. Alternate formats will be provided upon request throughout the recruitment and selection process. Georgian College has introduced FLEX Work for some positions. This position is not eligible for Flex Work and will be an on‑campus position with no option for remote work. Apply Now To be considered for this position, please visit our website at www.GeorgianCollege.ca and apply by navigating to About Us and then to Career Opportunities. Applications for this position must be received by 11:59 p.m. on December 5, 2025. While we thank all applicants, only those contacted for an interview will be acknowledged. #J-18808-Ljbffr