Financial Officer

Department: Facilities Management
Campus: Barrie
Classification: Support Staff
Posting Date: November 21, 2025 
Hourly Pay Rate: PB I -$40.39 (start rate) - $ year rate)
Hours Per Week: 35 hours per week
Status: Full-time

Located in Barrie and reporting to the Executive Director, Facilities Management. This position also works closely with the Controller, Director Financial Planning, and applicable financial staff with regards to year-end and government reporting requirements.  

The Financial Officer is the primary financial resource for the Facilities Management department and is accountable for processing, maintenance and analysis of capital projects and Facilities Management' operating budgets. This includes preparing reports for granting agencies of the provincial and federal governments and the creation of various financial reports and comparative models to evaluate actual performance to the college's goals. The incumbent is to analyze information to meet reporting and audit/contractual requirements and to make recommendations to the management team.

The incumbent supports the Executive Director, Facilities Management, in developing multi-year capital plans and project and operating budgets and updates.  Participates with the Executive Director in budget review meetings and reporting on Financial Planning.

The incumbent is also responsible for trend analysis to predict expenditures to identify year end pressures/savings and multi-year savings strategies to support the department and college, highlight areas of potential investment through analysis and calculation of payback periods, review use of external contractors and expenditure categories.

Specific duties include, but are not limited to:

Project Budget Management  

•    Sets up new projects and closes completed projects on a timely basis including ensuring comprehensive records are maintained on project expenditures as per Department filing protocols.  Monitors projects on a daily basis, monitors monthly budget to actual reporting which includes budget adjustments, account code revisions, if required, updates of purchase order commitments and change orders, coding project invoices, closing of purchase orders and completion of journal entries, as required

•    Track changes, conducts variance analysis and prepares forecasts for budget review

•    Supports various FM Project Managers with financial management duties as assigned. Including preparing or assisting with preparation of project documentation for external/internal project related parties (purchasing documentation ex non-compete forms, project financial reporting, etc.)

•    Supports the Executive Director and management team, as required, in the multi-year capital planning with analysis of financial implications, funding sources and impacts on the deferred capital replacement and maintenance for the college

•    Performs special project analysis and reporting as required by the Executive Director, Facilities Management, Controller or Director, Financial Planning
 

Departmental Budget Management

•    Supports annual budgeting process for the Facilities Management' operating and capital budgets

•    Monitors and reconciles non-salary budget accounts including ensuring comprehensive records are maintained on budget expenditures as per Department filing protocol and in conjunction with PeopleSoft Finance

•    Monitors, investigates and resolves budget issues related to the operating and capital budgets 

•    Track changes, conducts variance analysis and prepares forecasts for budget review

•    Advises Executive Director and/or Managers of account problems, recommends solutions, expedites changes and ensures that they are kept informed of budget status

•    Ensures operating and capital expenditures are properly recorded in the financial system and set up at the front end of the project.

•    Ensures all revenue (Food Services/vending, Cable pulls, Theatre, etc.)  and expenses are received and properly recorded in the financial system  

•    Works with the applicable FM staff to process journals/invoices for the recovery of utilities costs for third party users (example Daycare, Residence and Student Association, network data drops, etc.

Government Reporting

•    Supports the Facility Renewal Funding (FRP) related projects by creating requisitions for purchase orders, processing expenses, adjusting, allocating account numbers and project id's, etc. Prepares required reporting for Executive Director, Facilities Management and Controller for reporting to Ministry

•    Supports any projects where infrastructure funding has been received from Federal and/or Provincial government in accordance with the specific funding agreements and audit requirements of such initiative. Prepares required reporting for Executive Director, Facilities Management and Controller for reporting, as applicable

Year End

•    Works with FM team in reviewing all outstanding purchase orders and takes appropriate action as required (e.g. close), following up on outstanding invoices, etc.

•    Reviews all projects and department operating transactions for accuracy to ensure all expenditures are coded appropriately (location, Dept. ID, account code, PID, etc.) and completes journals/changes to correct any anomalies/errors and reconcile as required to maintain financial integrity of the Department
 

Data Tracking, Analysis and Reporting

•    Supports various FM section team members (operations, projects and energy/sustainability) in research, data analysis and applicable financial tracking to assist in any required reporting (legislative, external or internal), e.g. waste management, utility tracking, conservation demand management plan and net zero strategy tracking and reporting

•    Prepares information for benchmarking or other requested reports, as required
 

Data Management

•    Supports the Department Managers in creating, updating and/or maintaining any Department/Project records or databases, as applicable to support staff and department operations (building information, department financial records, leases, contracts, etc.)    

•    Provides support to the Executive Director and management team by working on special projects

•    Collects, sources, compiles, and reviews information to produce spreadsheets, databases or statistical or narrative summaries for the Executive Director and management team to use in proposals or presentations

•    In supporting the Executive Director and the Director Operations, the incumbent works with program areas for implementation of service-level agreements (SLC's) for completion of non-Facilities Management funded maintenance / work of equipment, etc. including cost recovery as required

QUALIFICATIONS:

•    Successfully completed a four (4) year degree in accounting

•    ACAF or CPA designation would be considered an asset

•    A minimum of five (5) years experience in accounting and project management, preferably in a Public Sector environment

•    Experience in construction and project management is an asset

•    Proven understanding of Generally Accepted Accounting Principles (GAAP)

•    Knowledge of PeopleSoft, Banner, Cognos are an asset

•    Demonstrated proficiency in statistical analysis and data analysis/reporting 

•    Experience operating at an advanced Excel, specifically developing complex spreadsheets, moving data between applications and developing complex queries and reports

•    Experience using technical and analytical skills, working with database design and functions, and using report writing tools.  Experiencing troubleshooting and resolving systems problems

•    Self-motivated, detail and goal-orientated individual who is capable of working in a dynamic, customer focused, work environment managing multiple priorities and organizing own work, with time pressures and strict deadlines

•    Excellent communication, problem solving, time management, and interpersonal skills with a focus on providing exceptional customer service in a team environment to both technical and non-technical staff.

Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.

Alternate formats will be provided upon request throughout the recruitment and selection process.

Georgian College has introduced FLEX Work for some positions.  This position is not eligible for Flex Work and will be an on-campus position with no option for remote work.

APPLY NOW:

To be considered for this position, please visit our website at and apply by navigating to About Us and then to Career Opportunities.

Applications for this position must be received by 11:59 p.m. on December 5, 2025. While we thank all applicants, only those contacted for an interview will be acknowledged.