Executive Assistant

Get AI-powered advice on this job and more exclusive features. Join Our Mission: Help the Helpers with Jane Let's kick things off with a quick intro. Jane is a team that's all about fostering growth, spreading delight, and serving our healthcare community. We're on the hunt for people ready to jump in and join us while we simplify the lives of healthcare practitioners and patients daily. And guess what? Jane is a remote-first company, meaning every role at Jane, including this one, is remote - giving you the freedom to work from any corner of Canada. Learn More About Us We're founder-led, which means we live our values while maintaining a clear vision for the future. Our product enables the likes of physiotherapists, mental health counsellors, chiropractors, and other allied health practitioners to run their practices in a digital-first way through features such as online booking, charting, scheduling, telehealth, secure payments and billing along with an evolving library of features. Your Role in Our Journey We are seeking a highly organized, experienced, and tech-savvy Executive Assistant to support our co-CEOs. This is a newly formed role supporting our co-CEOs Ali and Trevor, helping them stay on top of meetings, communications, and follow-ups both internally at Jane and with external stakeholders and reach-outs (e.g., Board, investors, speaking invitations, etc.). This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and leverages both traditional organization and modern AI tools to streamline operations. You’ll play a key role in ensuring our CEOs day‑to‑day and week‑to‑week activities run smoothly, and helping them prioritize interactions and responses to ensure the right things are getting their attention. The Impact You Could Have Inbox & Communication Management: Monitor and triage the co‑CEO’s inboxes, prioritize communications, and draft and send follow‑ups as needed. Calendar Management: Own and manage calendars, scheduling meetings, coordinating appointments, and ensuring optimal time allocation. Travel Coordination: Arrange occasional travel, including flights, accommodations, and itineraries. Meeting & Event Support: Coordinate executive lunches, dinners, and board meetings, including handling catering and on‑site logistics. Tech & AI Fluency: Utilize modern tools - including AI platforms and productivity apps - to automate tasks, increase efficiency, and assist in daily operations. The Experience We Feel We Need 5+ years as an executive assistant within fast‑paced, scaling organisations Growth & Improvement mindset: curiosity and drive to continuously learn and explore ways to make things simple, more efficient and productive for our busy leaders. Excellent communication and writing skills; confident drafting and driving senior‑level correspondence. Highly organized with exceptional attention to detail and time management. Comfortable balancing multiple tasks, managing shifting priorities, and working independently. Tech Savvy: Comfortable with Google Suite (Gmail, Google Docs), Slack, Notion, AI tools such as Fellow, Travel platforms (such as Travel Perk). At Jane, we’re committed to paying fairly, clearly, and above all, paying for growth. This role has an annual salary range of $71,600 to $107,400. While that is a large range, it is intentional. It reflects the full growth journey someone might take in the role, from developing skills early on to becoming highly proficient and ultimately achieving excellence. Most new hires join at the accomplished stage, which for this role represents an annual salary of $85,100. A starting salary below this typically indicates a candidate with strong potential who is still developing key skills. Salaries above this usually apply to existing team members who have made a significant impact and bring deep Jane‑specific knowledge. We believe in paying for growth. You’ll have regular career development conversations with your manager and your compensation will grow as you gain experience and contribute meaningfully to our mission. Paying clearly is one of our compensation fundamentals. Watch this short video to learn how our salary bands are set. You’re also encouraged to ask questions about compensation at any point during the interview process. We also offer a comprehensive benefits package, you can learn more about it here. At Jane, we’re committed to fostering an environment that allows you to come to work as your truest self. We believe it’s important to actively recognize, embrace, and celebrate our differences in order to make Jane an inclusive, equitable, and diverse workplace. We want to build a team of people who make conversations rich with perspective and experience. We are committed to listening to every voice in order to learn and grow because doing this will allow us to meet the needs of the diverse community of helpers that Jane serves. Employment decisions are made based on how a candidate’s skills and experiences match the role and what they bring to the Jane community, assessed through a fair interview process. We encourage anyone who requires accommodation or adjustments throughout the interview process to let us know, and we will do our best to support you. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. Seniority level Mid‑Senior level Employment type Full‑time Job function Administrative Industries Software Development Referrals increase your chances of interviewing at Jane App by 2x Surrey, British Columbia, Canada 1 day ago Burnaby, British Columbia, Canada 3 months ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr