Committee Coordinator

Regular Full-Time
Competition No. 24-31

Internal/External Opportunity
This is a Union Position
Anticipated start date: Immediately

About our Community:
Located on the traditional territory of the lək̓ʷəŋən Peoples, the Township of Esquimalt acknowledges its neighbouring First Nations and is committed to building strong and enduring relationships with the Esquimalt and Songhees First Nations.

The Township of Esquimalt, with a population of over 17,000 is recognized as a vibrant, distinct, resilient, and diverse community for people to discover, feel welcome and belong. The Township is home to Canada’s Pacific Navy and boasts extensive amenities including beautiful parks and beaches, scenic waterfront walkways as well as modern recreational facilities.

About our Organization:
With a high functioning, progressive Council and leadership team, and dedicated, engaged staff, the Township is an organization committed to working collaboratively to continue making Esquimalt one of the most desirable places to live, work and play.

About the Opportunity:
The Corporate Services Department is seeking a motivated individual to fill a full-time Committee Coordinator position. Reporting to the Director of Corporate Services/Corporate Officer, the Committee Coordinator provides complex specialized administrative and technical support for Committees of Council, including working closely with staff liaisons, Council members, and volunteer Committee chairs in coordinating meeting arrangements, setting agendas, managing attendance, drafting minutes, attending meetings and providing advice on meeting procedures, livestreaming meetings, and following up on actions and decisions of Committees as appropriate. The Committee Coordinator prepares and edits a variety of correspondence and documents, maintains a variety of departmental files, records, and documents, and performs other related work as required.

Our Preferred Candidate:
The ideal candidate will have three years of experience in a local government environment, preferably supporting Boards, Committees, or Commissions and at least one year of post-secondary courses in public administration, local government service delivery, or related field.

Salary: $35.25 – $38.02 hourly plus benefits
Hours per week: 35 (including some required evening shifts and minimal overtime)

Prior to applying, please visit our website at employment opportunities to view the job description which provides a detailed outline of key duties and required qualifications, skills, and abilities.

Please submit your resume and covering letter quoting competition no. 24-31 by 4:00 p.m. on May 28, 2024 to: hr@esquimalt.ca.

We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.

Date posted: May 7, 2024