Corporate Officer

4 weeks ago

Ottawa, Canada Canada Post - Postes Canada Full time

Job Requisition Id: 181475
Business Function: Pension Investment
Primary City: Ottawa
Other Location(s):
Province: Ontario
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: Bilingual Imperative (BBBB)
Employee Class and Level: CPMGA01
Number of Vacancies 1
Job Closing Date (MM/DD/YYYY): 10/24/2024

All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.

Job Description

Assists the Manager, Pension Regulations in ensuring that the regulatory governance aspects of the Canada Post Pension Plan are complied with and integrated with the fiduciary responsibility of Canada Post. The Officer, Pension Regulations is specifically accountable for participating in the planning and in supporting the operations of the Pension Advisory Council (PAC), the Communications and Consulting Group (CCG), the Investment Advisory Committee (IAC) and the Board of Directors committees involved in pension related matters, in an environment that is time sensitive and highly regulated. Helps to ensure the various governance rules are followed in accordance with all Terms and Reference and Protocols. Researches issues related to regulatory governance, and participates in the development and implementation of policies and procedures related to pension governance and regulations in order to facilitate committee decision-making, ensure compliance with relevant governance policies and improve the overall effectiveness of the various committee and council operations. Supports the planning of the PAC and CCG elections processes.

Job Responsibilities

Below are the main job requirements and responsibilities for the Officer, Pension Regulations.

  • Participates in the planning and in the development of materials used to support the VP, Pension Fund and Chief Investment Officer at meetings of the PAC, the CCG, the IAC, and the Board of Directors committees, when involved in pension related matters.
  • Writes committee resolutions of a regular nature, reviews, edits and assists in writing overviews, executive summaries, briefing notes and memoranda for review and approval by Board of Directors committees and specific committee and advisory council. Takes notes as Recording Secretary and, as required, drafts minutes at assigned specific advisory committees and council meetings.
  • Conducts research, gathers and presents information pertaining to governance of the Pension Plan and to regulatory matters for the Managers and Director, Pension Services, and the chairs of the specific advisory committees and councils, or the Corporate Secretariat.
  • Co-ordinates the administrative activities and processes of the PAC and the CCG, including preparing the agenda, arranging meeting logistics, ensuring quorum, tracking decision milestones, and taking notes in accordance with the committees’ Terms of Reference and Protocols. Processes all communications related to PAC and CCG members.
  • Ensures the effective operations of the various committees and councils, including coordinating the mailings of agenda items, assisting in the posting of material for Board of Directors committees, maintaining timelines and schedules and ensuring that items are reviewed and approved accordingly in a time sensitive environment.
  • Participates in the development and implementation of administrative procedures, and committee processes to facilitate committee decision-making in an environment that is time sensitive and dealing with highly confidential information, ensures compliance with relevant pension governance and regulations and improves the overall effectiveness of the various committee and council operations.
  • Reviews and updates all Pension Advisory Council Election Timelines and processes and assists the Manager in implementing steps to coordinate elections working closely with the supplier of electronic voting services. Participates in the preparation of the nomination and voting kits, and set-up of the electronic voting online and telephone voting options with the service provider, and in the processing of the votes.
  • Maintains a system of records with respect to the meetings’ material and minutes of the PAC, the CCG and the IAC and ensures records are accurate and confidentially secured.
  • Reviews PAC and CCG members travel expense claims and makes necessary adjustments to ensure eligible costs are charged to the fund.
  • Undertakes special assignments and projects, and provides support to the Pension Services group as required.
Qualifications

Education

  • Completed post-secondary, preferably in a related field OR a combination of equivalent professional experience and training

Experience

  • 2-5 years of relevant functional experience

Other Candidate Requirements

  • Proficient computer skills and competent with Microsoft Office programs
  • Strong communication, analytical, and customer service skills
  • Bilingual English/French BB/BB
Other Information

Safety Sensitive Positions
This position may be considered a Safety Sensitive position and has additional requirements under Canada Post's Substance Use Policy.

Employment Equity
Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.

Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

Accommodation
Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.

Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.

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