Accounting Administrative Assistant

3 weeks ago

Golden Horseshoe, Canada EightSix Network Inc Full time

Our client, an established and reputable Real Estate Developer located in North York is seeking a highly organized and detail-oriented Administrative Assistant to support the Finance and Accounting Team. This is a full-time, permanent, in office role that has strong potential for growth, development and learning.

Duties:

  • Assisting team with monitoring Accounts Payable dedicated email inbox including digitally filing emails, attachments, and invoices
  • Working with Accounts Payable team to scan cheques and attach to corresponding invoices digitally
  • Digitally filing invoices/cheques once approved
  • Providing basic IT: coordinating with IT department, Boardroom, and Kitchen TV main contact, setting up zooms on large TVs, wifi modems, printer, and toner filling, help resolve IT issues, printer management and service;
  • Creation of contact cards;
  • Place lunch, catering and coffee orders as needed;
  • Arrange holiday baskets and cards to be sent; track and send thank you letters for incoming gifts and cards;
  • Creating, printing, and saving labels;
  • Printing on letterhead;
  • Meeting and greeting guests when required;
  • Printing, preparing, and flagging material, as well as daily printing for team;
  • Assisting with Meeting Management – including booking boardrooms, ordering any catering for meetings or internal events, greeting guests, and providing beverages to guests as needed;
  • Couriers - sending out couriers on behalf of the Finance and Accounting Team. Tracking all courier shipments and ensuring timely arrivals, preparing packages, envelopes, and labels for couriers;
  • Scanning of filing cabinets to convert storage to electronic filing;
  • Other tasks as required.

Qualification and Required Skills / Experience:

  • Multiple levels of support for training and learning position available;
  • Experience in an office environment - clerical or administrative assistant experience would be of benefit;
  • Excellent organizational skills with the ability to multi-task and prioritize work;
  • Ability to learn new roles and complete tasks with accuracy;
  • A “can do” attitude and willingness to step in and help whenever needed;
  • Customer service experience will be an asset in this role;
  • Excel experience will be an asset to this role;
  • Excellent oral and written communication skills. Must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization.
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Peak Associates Limited in North York, Ontario, Canada

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