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Director of Finance And Accounting

4 months ago


Golden Horseshoe, Canada Osborne Financial Search Full time

JOB DESCRIPTION

DIRECTOR OF FINANCE

Permanent, Full-time

Reports to Chief Executive Officer

POSITION SUMMARY:

Our client is a community cares not-for-profit organization that provides a variety of cares services for seniors living in their own homes. As a member of the senior management team, this position is responsible for: 1) Leading all accounting, finance, and enterprise risk management functions; 2) Contributing to business decisions and implementing strategic action plans; 3) Preparing and presenting financial reports and annual budgets; 4) Developing short term and long term financial planning in conjunction with the Chief Executive Officer and Chief Operating Officer; and 5) Assisting the CEO and the Volunteer Treasurer with financial reporting as required at Board of Directors’ meetings and the Annual General Meetings.

KEY RESPONSIBILITIES:

1. Accounting/Finance Management

  • Oversee the operation of the Finance Department to ensure compliance with Canadian Not-for-Profit accounting standards, financial and operational requirements for charities, and organization policies and procedures
  • Provide leadership and mentoring to Finance Department staff to ensure efficient and value-added services to the organization, including cross training to cover staff vacations or absences
  • Ensure strong levels of internal control to achieve maximum financial and data integrity

· Develop, implement, and maintain sound accounting policies, procedures and internal controls that meet organizational and funders’ needs

  • Establish guidelines for budget and forecast preparation and prepare the annual budget, in consultation with the CEO and COO, for presentation to the Audit, Finance & Risk Management Committee and Board of Directors

· Oversee the preparation of monthly financial statements and reports for senior management and the Audit, Finance & Risk Management (“AFRM”) Committee and Board

  • Analyze financial trends to provide forecasting information and alternatives to assist senior management and the Board of Directors in their decision making
  • Manage cash flow, prepare cash forecasts and oversee investment of cash reserves in accordance with the company's investment policy
  • Oversee all payroll functions to ensure that all employees and remittances are paid in a timely and accurate manner. Collaborate with HR to manage the annual renewal of benefit plans.

2. Risk Management

  • Manage and update of the organization’s Risk Register through collaboration with senior management on a continual basis, including development of proposed mitigation strategies
  • Identify, monitor and advise the CEO/COO, AFRM Committee and Board on key risks to the organization as they emerge

· Collaborate with the AFRM Committee on the development of the company's Enterprise Risk Management (ERM) approach

3. Relationship Management

· Internal relationships include interactions with the Board of Directors; Audit, Finance & Risk Management Committee; other directors; Finance staff; other staff; and volunteers

· External relationships include relationships with Ministry of Health, Ontario Health – Central Region, hospital partners, Home and Committee Care Support Services CW & MH, auditors, donors, and suppliers

  • Liaise with the Volunteer Treasurer, participate in the meetings of the AFRM Committee, and the Board, as required
  • Provide guidance to senior management team with respect to all financial matters

· Participate in staff meetings and all other meetings, as necessary

4. Audit & External Reporting Management

  • Lead the annual audit process and be the primary contact with external auditors, including oversight of the year end closing process and preparation of supporting information for the audit
  • Oversee the preparation of quarterly reports for the Ministry of Health (MOH) and Ontario Health Central Region
  • Oversee the preparation of Annual Reconciliation Report for the MOH
  • Oversee the preparation and filing of the annual Charity Return (T3010), quarterly HST returns, and annual funder accountability reports

5. Quality and Growth Management

  • Participate and contribute financial expertise to senior management and Board of Directors during strategic planning

· Prepare the financial segment, including recommended pricing, of grant proposals and business cases for the MOH, Ontario Health Central Region, hospital partners and other funders

· Participate in long and short-term planning of the company's present and future programs, proposals, and tenders

· Provide quality control via review and editing of various proposals, documents, and communications

6. Administration

· Contribute to a culture of client safety and employee Health and Safety by complying with all safety practices of the organization, reporting unsafe practices and adverse events, and acting on safety recommendations

· Other duties as assigned

QUALIFICATIONS:

  • Minimum of a Bachelor degree in Business Administration or Commerce
  • Chartered Professional Accountant’s designation required
  • Minimum of five (5) to seven (7) years’ experience at a senior level at an Ontario health care organization and/or a similarly complex environment/sector OR Manager/Senior Manager out of Public Accounting firm with not-for-profit client base.
  • Proficient in the use of accounting software (e.g. QuickBooks) and MS Office software applications (Word, Excel, PowerPoint, Outlook)
  • Experience with AlayaCare and CRM database is an asset
  • Skilled at financial trend analysis and forecasting
  • Ability to simplify financial statements and reports to ensure they are user-friendly for a variety of financial literacy abilities ranging from novice to expert while maintaining the integrity of the data
  • Experience in the preparation of grant proposals and business cases for provincial and municipal governments and other funders
  • Demonstrate ability to mentor, coach and develop team members
  • Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques
  • Must be bondable
  • Clear Police Reference Check with Vulnerable Sector Screening
  • Flexibility required to occasionally work extended hours for Board and Board Committee Meetings, and as the need arises
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