Project Coordinator

4 weeks ago

Ottawa, Canada TRM technologies Inc. Full time
Location Ottawa Language English Required Security Clearance Secret Security Clearance Required

Role And Responsibilities

Our Federal Government client requires a Project Coordinator to Develop, plan, Analyze, Evaluate requirements with team and project authorities.

They Will Be Responsible To

  • Assisting project team in all management activities including financial, planning and contracting aspects
  • Providing administrative and technical support of a clerical nature as required to a project team
  • Assisting in performing such tasks as maintaining project documentation and records
  • Acting as the first point of contact in a "hot-line" situation by accepting incoming calls, logging calls, attempting to resolve simple problems and following established procedures for more difficult problems
  • Tracking project change requests
  • Maintaining and updating relevant project information in manual and/or electronic files; project information might include such things as project activity schedule, status reports, correspondence
  • Communicating with project management on administrative matters related to the project
  • Assisting in the preparation and coordination of documentation in response to scheduled and unscheduled reports, returns and observations to update management of project progress
  • Receiving incoming mail (both hard copy and e-mail), prioritizes, assesses urgency, sets deadlines
  • Developing/maintaining bring forward (BF) and other control systems for action items
  • Researching and locating background information, analyzes, extracts relevant information and writes summaries
  • Maintaining and tracking financial transactions, enters commitments and expenditures into the projects financial budget.

Qualifications And Experience

  • Minimum of 5 years of experience in: Entering project financial information into financial systems; Producing project financial reports; and Resolving discrepancies.
  • Minimum of 5 years of experience in: Maintaining project decisions, action logs and change requests.
  • Minimum of 5 years of experience in: Performing analysis and reporting on project progress.
  • Bilingualism in French and English is a strong asset
  • Technologies:
    • MS Project or CA Clarity
    • MS Word
    • MS Excel
    • MS Power Point
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