Secretary Treasurer, Committee of Adjustment

h3>Secretary Treasurer, Committee of Adjustment (Planner)

The Town of Ajax, situated on the northern shore of Lake Ontario, is an innovative municipal sector leader that provides a variety of services to one of the fastest growing communities in Ontario. With over 130,000 residents, Ajax's rich heritage and culturally diverse community make it a great place to work and live.

Secretary-Treasurer, Committee of Adjustment (Planner)

Reporting to the Supervisor, Development and Committee of Adjustment, the Secretary-Treasurer, Committee of Adjustment (Planner) is responsible for administering the Minor Variance application and Consent application submission, review, and approval process to ensure all applications are processed in the correct manner and are in compliance with the Planning Act, Town of Ajax Official Plan, Town of Ajax Zoning By-law, and other applicable legislation. The Secretary-Treasurer, Committee of Adjustment (Planner) will also undertake legal clerical duties such as searching title of the subject and adjacent lands; reviewing legal documents such as Power of Attorney, Articles of Incorporation, or Authorization and Consent to Act; The Secretary-Treasurer, Committee of Adjustment (Planner) will attend monthly evening Committee of Adjustment meetings to organize and ensure that all relevant information is presented to the Committee for decision making on each application, including background information from the applicant, agency comments and public input. p>

Key Duties

• Receive, analyze, and examine applications and supporting documents for completeness
• Ensure that applications filed are in compliance with Provincial legislation and regulations, and municipal procedures
• Provide applicants with procedural and legislative advice and/or guidance
• Prepare Minor Variance and Consent reports and make formal presentations to the Committee of Adjustment
• Identify potential legal and title contraventions and research possible solutions to assist the Committee of Adjustment
• Review title documents such as Parcel Identifier Number Page, Power of Attorney, Articles of Incorporation or legal documents such as Authorization and Consent to Act or by way of a Solicitor’s Declaration confirming same
• Circulate Minor Variance and Consent application submissions to the public and government agencies, in accordance with the regulations set out in the Planning Act to obtain comments and conditions of approval
• Compile the necessary file materials including copies of applications and supporting documentation, agency comments, maps and various other submissions to ensure that all relevant information is presented to the Committee of Adjustment for decision making on each application
• Independently issue legal and binding Certificates for Consent applications after ensuring that all provisions of the Planning Act and Regulations thereunder, the Town of Ajax Official Plan and Zoning By-law, other applicable legislation, and agency policies or regulations were complied with and that the Committee of Adjustment decision and conditions thereunder have been fulfilled within the required legislative time frame
• Prepare appeal packages to the Ontario Land Tribunal
• Chair/facilitate Pre-consultation meetings with technical staff, external agencies, applicants and their consultants

Qualifications/Skills

• Four (4) year university degree in Planning or a combination of education and experience deemed equivalent
• Registered Professional Planner (RPP) or Candidate Membership and in process of obtaining RPP designation
• Candidate or Full Membership in the Canadian Institute of Planners (MCIP) and the Ontario Professional Planners Institute
• Minimum four (4) years relevant and current work experience
• Excellent analytical skills: review, comprehension and analysis of planning and other technical supporting documentation filed in support of a Minor Variance or Consent application, strong ability to interpret data and apply a diverse range of solutions; accurate, error free and effective written communication required in report writing, e-mails, etc.
• Experience providing expert testimony before the Ontario Land Tribunal
• Strong knowledge and demonstrated implementation of legislative requirements under the Planning Act and policy framework under the Provincial Policy Statement, Growth Plan and Greenbelt Plan
• Proficient in Microsoft Office (Word, Excel, Powerpoint, Outlook)
• Valid G driver's licence with a clear driver's abstract
• Experience in the broader public sector
• Ability to provide a current Criminal Reference Check that is satisfactory to the Town of Ajax upon hire.

Members of CUPE bargaining unit will be considered first in accordance with the collective agreement. If there are no qualified candidates from within the bargaining unit, consideration may be given to other applicants.

Benefits: The Town offers full-time staff a comprehensive benefit package with paid sick, vacation and personal leave days; Health & Wellness Program, Town of Ajax Fitness Centre Combo Membership; plus a defined benefits pension (OMERS pension).

Equal Opportunity Employer

The Town of Ajax is an equal opportunity employer, committed to diversity and accessibility within the workplace where all employees feel valued, respected and supported. The Town embraces diversity and gender expression through policy, staff training and providing positive spaces. If selected for an interview, please inform Human Resources staff of any accommodation you may require during the process.

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. p>

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