Accounting Associate

7 months ago

Ajax, Canada Elexicon Energy Inc. Full time

Elexicon Energy is the fourth-largest municipally owned electricity distributor in Ontario. Our mission is to provide our customers with reliable, affordable energy services and to continuously improve to meet their needs, while ensuring the needs of our shareholders are met through sustainable growth.

WHY JOIN OUR TEAM?

At Elexicon Energy we believe in living and leading our values through our daily actions. Our people are passionate about what they do and are engaged in day-to-day operations, projects and initiatives to support Our Why of empowering the communities we serve and helping customers create the possibilities that energize their future. This is an exciting time to join our growing team as we develop the strategies and plans to support a new brand and vision for customer centricity and operational excellence

This position initially reports to the Manager, Capital Assets at the Whitby location and is responsible for activities as follows:
DUTIES & RESPONSIBILITIES
- Classify accounting and financial transactions and prepare original and adjusting general ledger and sub-ledger journal entries and accruals based on understanding of Company Policies and Procedures, General Accounting Practices and OEB Uniform System of Accounts.
- Calculate expenses, reconcile ledger balances to accounts, research and prepare adjusting entries to resolve variances. Recommend modifications to existing procedures and /or processes.
- Assist Accounting Associates in resolving problems related to the processing for accounts receivable, accounts payable, bank reconciliation, cash processing and posting entries.
- Assist in and participate as a lead or team member in specialized project related work, as well as, business process changes, various system implementations and upgrades. This may require working with external consultants and other internal departments for testing, validating data and processes, assisting in and table setups and process documentation.
- Assist with the budgeting, variance analysis and any other ad hoc reporting and/or analysis.
- Provide recommendations to ensure that controls are adhered to.
- Develop an in-depth knowledge of the financial systems and assist with troubleshooting system issues.
- Liaise daily with other internal Elexicon departments and work groups regarding financial related issues.
- Coordinate and maintain property and asset account records utilizing Microsoft Dynamics Fixed Asset module. Calculate expenses, reconcile ledger balances to accounts, research and prepare adjusting entries to resolve variances.
- Administer Property Taxes, Property Assessments, PILS and Accruals for all properties. Keep detailed records and comparison reports, issue payments for property taxes, prepare Requests for Reconsideration and liaise with various consultants.
- Compile, enter and verify data, prepare monthly inter-company billing and associated journal entries.
- Analyze financial records for capital and customer projects against estimate and make applicable adjustments. Prepare monthly reports, closing entries and ensure customers are invoiced accordingly. Liaise with Technicians concerning accurate set-up, fixed costs, and invoice and job closures.
- Prepare and submit/remit claims such as HST and other remittances to Revenue Canada and other government agencies as required in accordance with Federal, Provincial and Municipal legislation. Keep up to date with legislated changes.
- Administer the corporate credit card program as directed by the Manager. Reconcile monthly billing by liaising with cardholders to ensure compliance with the Purchasing Policy as well as make accurate and timely payments to the credit card supplier and allocations to the general ledger. Prepare related reports for Executive and Board committee review.
- Prepare and update the cash flow forecasting document on a regular basis. Gather relevant data from internal contacts within the organization.
- Prepare and reconcile quarterly and year end reports and other Treasury related spreadsheets for Directors expenses and compensation, Shareholder dividends, interest amortization and intercompany transactions for distribution.
- Financial support for Communication, Marketing & Public Affairs group in administration of accounting for CDM programs. Administer new jobs for expenses and revenues. Prepare calculations based on set procedures. Prepare monthly activity reports for analysis by program managers. Assist program managers in variance analysis as required.
- Responsible for administering, creating, scheduling and processing all non-electrical invoice billings for Elexicon utilizing strong prioritizing and organizational skills. Schedule, prioritize and coordinate for accurate, timely distribution.
- Verify accuracy of all invoices to Purchase Orders with external customers. Liaise with internal staff, as necessary, to ensure relevant projects have been appropriately invoiced in accordance with Elexicon’s billi

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