Financial Services Clerk

Job Summary Responsible for supporting the Financial Services team in various aspects of the accounting cycle. Decision‑making is governed by College policy and procedures, external requirements (CRA), and relevant legislation. Requires judgement and initiative in identifying, adapting and applying procedures and approaches to address irregular situations. Expected to identify and resolve most conflicts relating to position responsibilities (internal and external) on own, reporting the results to the Director of Finance or delegate. Supervisor is available to assist in resolving problems if they cannot be resolved at this level. Specific Duties Administer accounts payable (AP) for an assigned portfolio. Perform accounts payable processes by processing, verifying and reconciling invoices. Responsible for efficient operation of AP functions including prioritization and time mgmt. Maintain and clear filing to archives and destroy old documents within established timeline. Ensure timely payments in accordance with authorization levels and contract obligations. Cover the duties of other clerks (Accounts Receivable/Cashier, Payable and Payroll). Perform accounts receivable and/or payroll duties as assigned during peak times and absences, as well as cover the duties of other accounts payable portfolios when necessary. Provide coverage at the front counter by assisting students and staff with cashier functions when the cashier is unavailable due to breaks or absences. Provide information and/or instruction on completing tasks during orientation of new staff. Maintain awareness of pertinent collective agreements as they relate to payroll processing. Support the Director Financial Services, Associate Director Financial Services, and Budget Analyst in all aspects of routine financial administration. Provide confidential administrative support, including making travel arrangements, reconciling commercial cards, scheduling, coordinating and booking meeting space, drafting and preparing correspondences and reports, note taking in various meetings, filing and other administrative support tasks as assigned, working with frequent interruptions. Responsible for the administration of the Purchasing Card system (Centresuite). Contribute to developing efficient processes to ensure smooth running of finance functions. Assist with calendar & fiscal year end activities as directed by the Director (or designate). Download data from computerized systems and perform analysis as required including research and validation to determine accuracy. Reconcile monthly bank statements; and process daily cash sheet entries and receipts. Processing of T4As on an annual basis. Assist external auditors, as necessary, during their visits. Research, assess information, and write briefing notes/summaries on a variety of topics. Carry out other duties and special non‑routine assignments as assigned by the Director (or designate), requiring independent analysis, problem solving, creativity and innovation. Maintain donor system information, and Financial Services process documentation. Under the direction of the Manager (or designate), update information in the College’s donor system, including issuing tax receipts and acknowledgment letters to donors. Provides input/feedback and maintains information on department’s web page and intranet. Responsible for maintaining adequate up to date electronic filing of process documentation. Liaise, follow up and problem solve with other college departments and community campuses to clarify information, processes and procedures. This may include budget, student or other finance related matters. Act as a resource for the College community on financial processes and procedures. Compile and maintain up to date desk manuals, describing daily, weekly, monthly and annual routines in sufficient detail to enable department coverage with minimal training. Skills & Qualifications Completion of grade 12 plus minimum of a 1 year Accounting/Finance, Business Administration or equivalent certificate. Two years of recent related experience in a computerized accounting environment, one of which must be in a computerized accounts payable environment. Solid understanding of office procedures, bookkeeping and accounts payable principles. Proficiency in MS Office and hands‑on experience with spreadsheets and databases. Excellent oral and written communication skills and the ability to interact well with others. Maintain confidentiality and privacy of sensitive employee, student and finance information. Ability to follow direction and procedures, and work independently with flexible work habits. Good organizational, problem‑solving and conflict resolution skills. Ability to work under pressure, time constraints and prioritize workloads to meet deadlines. Employment Details Seniority level: Not Applicable Employment type: Full‑time Job function: Finance and Sales Industries: Higher Education Location: Prince George, British Columbia, Canada Salary: CA$27.60 – CA$35.74 (posted 2 days ago) #J-18808-Ljbffr