Fleet Associate and data analyst

FLEET ASSCOCIATE & DATA ANALYST At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs. Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, concrete forming, marine, environmental remediation and treatment plants / pumping stations. If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel. JOB SUMMARY We’re looking for a motivated and detail-oriented Fleet Associate & Data Analyst to join our Fleet & Administration team. This position blends hands‑on fleet coordination with data analysis and reporting; ideal for someone who enjoys both operational problem‑solving and working with numbers. Reporting to the Director of Fleet Systems and Administration, the fleet associate and data analyst will support daily fleet activities such as dispatching, compliance tracking, and equipment coordination, while also analyzing data related to utilization, fuel efficiency, and maintenance costs to help drive smarter operational decisions. Location: Clearway Equipment Office & Yard – 69 Freshway Dr, Concord, ON L4K 1R9. Hours of Operation: 8:00 am to 5:00 pm (EST), Monday through Friday (On Site) Compensation range: $60,000 - $70,000 annual salary ESSENTIAL DUTIES & RESPONSIBILITIES Data Collection, Reporting & Analysis Gather, clean, and consolidate data from multiple sources (ERP, fuel cards, telematics, GPS systems, etc.) into structured reports. Develop and maintain weekly, monthly, and quarterly reports on: Equipment and vehicle utilization Fuel efficiency and idle time Maintenance and downtime trends Cost per hour/kilometer analysis Asset aging and lifecycle performance Build and maintain dashboards or summary sheets that highlight fleet trends and performance indicators for management review. Identify variances, anomalies, or trends in data (ex. high idle time, overconsumption of fuel, underutilized assets) and make recommendations for corrective actions. Support budgeting and forecasting activities by providing accurate utilization and cost data. Work with administration to ensure all fleet-related expenses are captured under correct G/L codes and cost centers. Fleet Administration & Coordination Support day‑to‑day fleet operations including vehicle and equipment assignments, registration renewals, insurance updates, and new asset onboarding. Track and maintain CVOR compliance records, annual inspections, driver abstracts, and other regulatory requirements. Serve as a point of contact for field staff, drivers, and supervisors regarding vehicle status, dispatch needs, and maintenance scheduling. Support in coordination of dispatching and scheduling of equipment, float moves, and company vehicles to meet operational timelines and project demands. Maintain the master fleet database, ensuring all records (VIN, license plate, asset numbers, driver assignments, etc.) are accurate and current. Assist with equipment recalls, warranty claims, and service scheduling, coordinating with the maintenance shop or vendors as needed. Manage incoming and outgoing fleet documentation such as fuel card setups, vehicle transfers, insurance certificates, and repair authorizations. Compliance & Process Improvement Assist with internal and external audits related to fleet compliance, insurance, CVOR, and safety records. Monitor upcoming license, permit, and inspection expirations and ensure timely renewals. Help standardize fleet documentation templates (asset checklists, dispatch forms, mileage logs, etc.) to ensure consistency across divisions. Identify and implement process improvements to increase efficiency in fleet tracking, dispatch communication, and data management. Collaborate with internal software teams to optimize use of fleet systems. Support leadership in data‑driven decision‑making related to equipment replacement and utilization optimization. Communication & Collaboration Liaise between intercompany departments to ensure alignment on asset status, cost tracking, and reporting accuracy. Provide clear, concise updates to management on fleet KPIs, performance issues, and improvement opportunities. Assist in preparing presentations and summary reports for monthly or quarterly fleet review meetings. Promote a culture of safety, accountability, and continuous improvement within fleet operations. OUR IDEAL CANDIDATE Post‑secondary education in Business Administration, Data Analytics, Logistics, or a related field. 2–4 years’ experience in fleet management, operations coordination, or data analysis (construction, logistics, or transportation preferred). Knowledge of ERP systems, telematics, GPS tracking, and fuel card programs. Familiarity with CVOR compliance, insurance, and vehicle registration processes. Strong data analysis and reporting skills; advanced in Excel and familiar with Power BI or similar tools. Experience with fleet management or maintenance tracking software. Organized, detail‑focused, and able to manage multiple deadlines. Excellent communication and collaboration skills across teams. BENEFITS Competitive Salary with annual cost‑of‑living increases Annual Bonus Program Group RRSP with 100% Matching 100% Company‑Paid Benefits Extended Health Care Dental Care Vision Care Disability Insurance Vacation & Personal Days, plus Paid Holiday Shutdown Parental Leave Top‑up Program Employee Assistance Program (EAP) Life Insurance Wellness Programs Free On‑site Parking Please, no agencies #J-18808-Ljbffr