Project Administration Officer
3 weeks ago
Project Administration Officer - Temporary (Up to 10 Months) Location: Guelph, CA, N1G 2W1 Position Type: Temporary Full-Time (11/03/2025 – 09/08/2026) Division: Physical Resources, Office of the AVP Physical Resources Collective Agreement: USW Local 4120 General Purpose: The Project Administration Officer will provide procurement and administration support for the design and construction of capital projects on campus, reporting to the Manager, Capital Accounting. Duties and Responsibilities Create documentation such as requests for proposals and contract orders based on specifications provided by Project Managers. Prepare tender packages for capital projects and communicate with vendors, including issuance of specifications, drawings, addendums and other necessary documentation. Prepare and process all documents necessary for the annual pre‑qualification of contractors and consultants for Vendor of Record lists, maintaining a Vendor of Record listing with each vendor’s current information and MERX identification. Support Campus Planning, Design and Development staff with the interpretation and planning of job costing estimates, tenders, and bids. Create and issue project communication documents such as signage, campus bulletins, shutdown notices and notices of work. Take the lead in the use and customization of Kahua, Physical Resources’ web‑based construction project management software. Maintain all files, documentation and data accurately stored in Kahua. Compile information from Project Managers to the Manager of Capital Accounting and Director of Campus Planning, Design and Development ahead of the quarterly capital planning committee meetings. Initiate and coordinate the project authorization process, including preparing the documents and ensuring necessary approvals are received in a timely manner. Requirements A two‑year Community College diploma in Construction Engineering Technician program or Business Administration. Minimum three years related experience in a building construction environment. Knowledge of contract documents and financial documents in the construction industry and relevant legislation. Strong organization skills. Effective oral, written and interpersonal communication skills. Ability to perform a high volume of work accurately and promptly with attention to detail. Ability to work well both independently and as a member in a team environment. Strong computer skills with proficiency with a variety of software including Microsoft Office Suite and databases. What Will Give You The Edge? Construction industry experience. Prior experience with a construction project management software platform. At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution. #J-18808-Ljbffr
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Administrative Officer
2 weeks ago
Guelph, Canada Ontario University Athletics Full timeRequisition ID: 1935 Department: CoE-Office of the DeanThis position is represented by the agreement between the Professional Staff Association and the University of Guelph Internal ApplicantsIf you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.Career...
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Administrative Officer
3 weeks ago
Guelph, Canada University of Guelph Full timeLocation: Guelph, CA, N1G 2W1 Primary Category Page: Staff and Management Division: College of Engineering Requisition ID: 1935 Department: CoE-Office of the Dean This position is represented by the agreement between the Professional Staff Association and the University of Guelph. For current University of Guelph employees: please apply on the internal...
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Administrative Officer
3 weeks ago
Guelph, Canada Ontario University Athletics Full timeSelect how often (in days) to receive an alert: Primary Category Page: Staff and Management Division: College of Engineering Requisition ID: 1935 Department CoE-Office of the Dean This position is represented by the agreement between the Professional Staff Association and the University of Guelph If you are a current employee of the University of...
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Administrative Officer
3 weeks ago
Guelph, Canada Ontario University Athletics Full timeSelect how often (in days) to receive an alert: Primary Category Page: Staff and Management Division: College of Engineering Requisition ID: 1935 Department CoE-Office of the DeanThis position is represented by the agreement between the Professional Staff Association and the University of Guelph If you are a current employee of the University of Guelph you...
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Project Administrator
1 week ago
Guelph, Canada J.L. Richards & Associates Limited Full timeWe’ve opened a role in our Geulph office for a talented Project Administrator to work alongside exceptional people in JLR’s Project Delivery group.Pop Quiz: Does working in a supportive team environment with administrative professionals excite you? Are you a resourceful, clever, and enthusiastic Administrative Assistant with 3+ years of writing and...
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Guelph, Canada Rowan Williams Davies & Irwin Full time**Administrative Assistant/ Project Administrative Assistant** **Guelph, On** RWDI is a global climate and performance engineering consulting firm that helps its clients redefine what’s possible by overcoming design and operational challenges, while minimizing environmental, user, and resource impact. With deep technical expertise across a broad range of...
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Project Administrator
3 weeks ago
Guelph, Canada Domain Logistics Full timeOverviewUnder the guidance of the Project Manager, the Project Administrator is responsible for overseeing and tracking supply chain projects end-to-end. They will log newly submitted opportunities, guide each initiative through the Project/CR (Change Request) process through to completion, and ensure timelines and expenses are tracked to remain within the...
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Project Administrator
1 week ago
guelph, Canada Domain Logistics Full timeOverviewUnder the guidance of the Project Manager, the Project Administrator is responsible for overseeing and tracking supply chain projects end-to-end. They will log newly submitted opportunities, guide each initiative through the Project/CR (Change Request) process through to completion, and ensure timelines and expenses are tracked to remain within the...
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Project Administrator
3 weeks ago
Guelph, Canada Domain Logistics Full timeOverviewUnder the guidance of the Project Manager, the Project Administrator is responsible for overseeing and tracking supply chain projects end-to-end. They will log newly submitted opportunities, guide each initiative through the Project/CR (Change Request) process through to completion, and ensure timelines and expenses are tracked to remain within the...
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Project Administrator
4 weeks ago
Guelph, Canada Domain Logistics Full timeOverviewUnder the guidance of the Project Manager, the Project Administrator is responsible for overseeing and tracking supply chain projects end-to-end. They will log newly submitted opportunities, guide each initiative through the Project/CR (Change Request) process through to completion, and ensure timelines and expenses are tracked to remain within the...
