Property Administrator

Property Administrator - 1 Year Contract

Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centres and stand-alone supermarkets.

Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through accretive acquisitions, strategic development and active property management. Choice Properties' principal tenant is Loblaw Companies Limited, Canada's largest retailer. Choice Properties' strong alliance with Loblaw positions it well for future growth.

A commitment to continuous learning and development is a strong part of our culture.

The Property Administrator reports to and provides administrative support to the Property Manager working on the retail portfolio. The successful candidate will be responsible for providing direct support by ensuring that key administrative aspects of the portfolio are maintained in a professional, current and proficient manner.

Responsibilities: Administer tenant accounts receivable including monitoring/collection of arrears. Assist PM in reconciliations. Prepare tenant statements of account as needed. Process monthly re-occurring billing. Issue vendor PO’s (Nexus) Process and enter incoming invoices via accounting software (Nexus). Assist Property manager with preparation of Property Budgets Preparation of and distribution of annual RANs Preparation of manual invoices as required. Maintain an up-to-date tenant contact list for all properties. (angus) including tenant insurance Maintain an up-to-date Contractor List for all properties and set up new vendors and ensure compliance standards are met. Maintain Utility Registers and assist PMs with tracking utility payments Prepare monthly accruals. Aid on special projects, including preparation of various consolidated reports. Prepare and issue tenant billings (Rental Advice Notices), and other routine tenant correspondence. (Monthly fire alarm notices) Complete the simulation of monthly rent roll. Process tenant service requests and dispatch contractors as advised by Property Manager and/or as required. Perform a wide variety of clerical and administrative duties including word processing, filing, photocopying, scheduling appointments, etc. Contract tendering preparation and updating contract summaries. Collect tenant sales and enter into JDE

Qualifications: Property administration or related office experience. Strong accounting background considered an asset. Accounts Payable and Accounts Receivable experience is an asset. Strong computer skills, specifically with Excel, JDE, Nexus, Nitro Pro considered an asset. Excellent written and verbal communication skills, combined with an approachable manner. Strong analytical and accounting skills with excellent attention to detail. A self-starter with the ability to work independently. Positive attitude

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