Design Office Administrator

Get AI-powered advice on this job and more exclusive features.Direct message the job poster from DRA GlobalMining Engineering Co-op Manager, McGill University. Board of Directors - Women in Mining, Canada. Recruitment Specialist, DRA GlobalDRA Global is a diversified, global engineering, project delivery and operations management group with an impressive track record spanning over three decades.As the Partner of first choice, DRA Global aims to attract, recruit and retain the best talent in the marketplace; in doing so we have developed a solid organizational culture focused on Safety, Integrity, Courage, Innovation, Trust and People to ultimately deliver the best results for clients.We are seeking a highly skilled and experienced Design Office Administrator to join our team in Toronto, Ontario. This position provides administrative support to the Design Office Team and functions related to the Design Office specifically.Responsibilities:Technical ExpertiseCarries out all Design Office administration responsibilities for the project, assists with capturing and formatting of project documents not limited to specifications, procedures and project reportsSets up new project templatesCaptures mark-ups to squad checked documentationTakes and/or formalizes and distributes minutes of meetings to team membersAssists with project close-out, close out and lessons learnt reportsTechnical knowledge of the software and workflows used in the Design Office (specifically excel and VAULT)Operational FunctionAssist the Design Office Manager in the day-to-day administration of the DO AdministrationAssist, liaise and co-ordinate with the Design Office Lead and project design team to ensure adherence to project and client requirements and scheduleEnsure correctness of drawing numbers, drawing titles and drawing revisions at every register update (Vault)Participate actively in quality and process improvementEmphasize continuous improvement. i.e. electronic file management system; internal and external department communications tools and databasesResponsible for preparing and maintaining drawings and documentation relating to systems, programming, operations and procedures which may include user manuals, reference manuals and project documentationIssues to Archiving department or maintains an internal documentation archivePrepare and populate the Drawing Registers as setup by the Design Office Leads, updating the registers on a weekly basis as instructed by the Design Office Lead. i.e. drawing progress and time spent on drawingsPrepare, populate and be responsible for the upkeep of the Design Office Change Control Register in conjunction with the Design Office LeadAssist in preparing drawings in conjunction with the Design Office Lead for Design Review andEnsures that interactions with all stakeholders are conducted in professional and respectful mannerEnsures that all relevant stakeholders are kept informed and updated on the technical aspects of the projectAbility to work on own initiative whilst taking into account the wider needs of the teamAbility to work well under pressure, work on multiple tasks at one time, prioritizing workloads and meeting deadlinesMust be able to work with a high degree of accuracy and significant attention to detail and possess excellent organizational skillsWe value diversity and the benefits it brings to achieving our objectives, enhancing our reputation, and attracting, engaging, and retaining talented people. We welcome applications from all backgrounds regardless of gender, age, disability, and ethnicity.Our commitment to equal opportunities and a diverse workplace is embodied in our values of People, Safety, Trust, Integrity, Excellence, and Courage.Seniority levelAssociateEmployment typeFull-timeJob functionDesign and AdministrativeIndustriesMining #J-18808-Ljbffr