Community planning director

In terms of retail, commercial, medical and other business services, the City of Lacombe is an important municipal center within south central Alberta.

The City’s economy is greatly supported by the agriculture and oil and gas industries, and related supplier and service companies to these industries.

Lacombe is a charming City known for its rich history and vibrant community. Visitors and residents alike enjoy a variety of amenities, including picturesque parks and a thriving downtown filled with unique shops and restaurants. One of the city’s most iconic landmarks is the Flatiron Building, a beautifully preserved architectural gem that stands as a testament to Lacombe’s heritage. This historic building adds character to the city and serves as a proud symbol of Lacombe’s commitment to preserving its past while embracing the future.

The City maintains many services and amenities including a hospital and care centre, Museum, Public Library, a regional airport, primary and secondary schools, a private University and access to post-secondary education, secondary medical and pharmaceutical services, fire protection, a municipal police force, seniors and supportive living care and housing, community and faith based organizations, retail and commercial services, and a multitude of recreation facilities, green spaces, playgrounds and parks, sports fields, ice hockey arenas, and a curling club.

The City is legislated under the Alberta Municipal Government Act and is governed by a Council comprised of seven (7) elected officials, Mayor and six (6) Councillors.

Vision:

• Growing through collaborative and empowering partnerships, the City of Lacombe is a desirable community to visit and a vibrant and healthy community to live.

Mission:

• Lacombe innovates, challenging ourselves and others to support a vibrant, verdant, inter-generational city of choice.

Reporting to the Chief Administrative Officer and participating as a member of the Corporate Leadership Team, the Director of Community Services will provide leadership, coordination and delivery of services for assigned portfolios.

Community Services is directly involved in improving the quality of life of all residents and is primarily aligned with the Strategic Priorities of Building the Community, Efficiently Delivering Core Services, Managing Community Resources, and Delivering Sustainable Service Levels. General operations of the Division include Planning & Development, Recreation, Communications & Marketing and Economic Development.

Direct Reports:

• Manager of Recreation
• Manager of Planning and Development Services

Roles and Responsibilities

Strategic Oversight

• Actively participate in Corporate Leadership Team meetings and activities and responsible to ensure delivery of divisional outcomes as dictated through the City’s Strategic Plan.
• Ensure all divisional policies, procedures and standards align with the City’s overarching goals and strategic objectives.
• Identify potential risks related to divisional policies and implement measures to mitigate those risks.
• Oversee compliance with internal governance documents and external legislation/regulations, ensuring all divisional activities adhere to legal and ethical standards.
• Design required changes to support continuous improvement to services throughout the organization.
• Ensure adequate service levels in the provision of Division programs are provided to the City.
• Actively drive the implementation of the City’s vision, mission and values.
• Develop long-range plans for assigned portfolios based on community needs and trends and the City’s Strategic Plan and objectives.
• Responsible for monitoring comparator communities for divisional leading practices and adapting / updating for City content as appropriate.

Organizational Management

• Provide sound leadership, direction and collaborative practices between departments.
• Responsible for oversight of the hiring, evaluation and performance management of all staff within the assigned portfolio for the Division within approved personnel policies and legislation.
• Provide appropriate and varied programs that facilitate the transfer of knowledge, experience and expertise among employees to contribute to organizational goals, sustainability and the delivery of quality services.
• Foster a positive work culture and monitor the corporate culture evolution regularly.
• Create and maintain an environment oriented to trust, open communication, creative thinking, and cohesive team effort; including but not limited to providing, and communicating a vision, motivating, inspiring, coaching/mentoring and training and developing the divisional team, facilitating innovation, problem-solving and collaboration, and maintaining healthy group dynamics.
• Representing Community Services, attend all Council and Committee meetings.
• Oversee the management and maintenance of the City’s governance documents pertaining specifically to the Community Services division. Working with the applicable internal resources, ensure regular review where required amendments to existing bylaws and policies are undertaken. Prepare new bylaws and policies at the direction of the CAO for Council’s consideration.
• Act as a point of contact with the City’s solicitor and other legal counsel regarding legislative and contractual issues. Oversee the preparation of the Division’s agreements including contracts, leases, sales agreements, development agreements, and grant funding agreements.

Budget Management

• Model the highest level of ethical and transparent behaviour in all actions, particularly in the management and use of public dollars, ensuring accountability and integrity in financial practices and behaviour.
• Lead and/or participate in long range planning for infrastructure/facility replacement and associated costs.
• Responsible and accountable for budget implementation and monitoring for all programs/services within Division.
• Address variances in budgets and project costs in accordance with City policy/procedures and legislative framework.

Operational

• In the absence of the Chief Administrative Officer (CAO), act as the CAO in accordance with the CAO Bylaw and the Municipal Government Act.
• Develop and monitor departmental work plans to ensure consistency with Council strategic planning.

Cross Divisional Project Leadership & Change Management

• Support the implementation of continuous improvement initiatives within the organization to enhance operational efficiency and service delivery.
• Support the development of service level improvements and efficiencies, ensuring alignment with strategic goals and operational needs.
• Collaborate with the CAO in formulating and executing strategic tactics that support the achievement of Council’s Strategic Plan.
• Assist in the monitoring and reporting of the organization’s progress towards achieving the milestones set in Council’s Strategic Plan.
• Responsible for the oversight and management of arms-length entity funding agreements outlining grant arrangements.
• Responsible for the oversight of the effective and efficient management of Community Service facilities, services and programming that support the well-being and quality of life for the residents of the City of Lacombe and surrounding area.
• Ensure that services meet the needs of a diverse population including seniors, youth, families and vulnerable groups.
• Provide oversight for zoning bylaws, development permits and land subdivisions to ensure orderly and sustainable growth by planning for populations growth and infrastructure needs in collaboration with the Engineering Department.

Emergency Management and Health & Safety

• In conjunction with the CAO and the Director of Emergency Management, ensure department staff receive regular training through formal classes and exercises involving the City’s emergency plan.
• In the absence of the Director of Emergency Management, act as the Deputy Director of Emergency Management as scheduled, and ensure the City’s emergency plans correspond with the regional plan as assigned by the Director of Emergency Management.
• Participate in the City’s Emergency Management program, by ensuring overarching and role specific training is completed for Deputy Director of Emergency Management role as well as role(s) assigned in the City’s Emergency Management plan.
• Maintain awareness of, comply with, and adhere to Alberta’s Occupational Health & Safety Legislation, City’s Health & Safety Policies & Procedures, by following rights and responsibilities as outlined in the Health and Safety Manual, ensure compliance with all safe work procedures and the OH&S program requirements; li>
• Participate as required in the City’s Asset Management Program.

Qualifications

• Bachelor’s degree or Diploma in a related field such as Public or Business Administration, Parks and Recreation Management, or Social Sciences.
• Experience and knowledge of the Alberta Municipal Government Act (MGA) is beneficial.
• Strong functional computer literacy including Microsoft Office suite.
• Experience with financial, payroll or asset management systems would be an asset.
• Excellent writing and communication skills.

Certifications and Designations

• Local Government certification, or Level 1 or Level II of the National Advanced Certificate in Local Authority Administration program is considered an asset.
• Applied Land Use Planning Certificate is considered an asset.
• Intermediate knowledge of budget principles, including development, execution and monitoring.
• Excellent relationship building skills with a variety of stakeholders and partners.
• Good time management and project management skills.
• Excellent writing and communication skills.
• Skill in managing significant budgets.
• Skill in public facilitation, community engagement and presenting to a variety of audiences.
• Ability to manage effectively a diverse group of stakeholders towards common goals.
• Ability to prioritize, organize and delegate projects, tasks and responsibilities.

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