Assistant Manager, Purchasing Services

3 weeks ago

Burnaby, Canada School District #41 (Burnaby) Full time
Assistant Manager, Purchasing Services

Professional Exempt (Hybrid)

The Burnaby School District is on the traditional territory of the Coast Salish Nations of Musqueam, Tsleil-Waututh and Squamish.

The Burnaby School District is the fourth largest in BC. The District operates 41 elementary and 8 secondary schools, including a range of district and provincial resource programs. The District supports and provides learning to 25,000 Kindergarten to Grade 12 (K-12) students and to more than 6,000 adult learners through our established Burnaby Community & Continuing Education program. With more than 100 languages spoken in the homes of its students, the District is one of the most culturally diverse in Canada. We have exceptional talent in our District and pride ourselves on being an engaging, collaborative, and supportive employer, as well as a progressive leader in education. We offer and welcome employees to take the opportunity to develop their careers within our District. There are many opportunities for those employees that possess the qualifications and capability to access positions of advancement. Employees are supported throughout their careers to engage in professional development opportunities by encouraging learning on assigned professional development days, providing professional development workshops, and providing the opportunity for reimbursement of external professional development. Reporting to the Director, Finance, the Assistant Manager, Purchasing Services is responsible for overseeing and managing all procurement and purchasing activities of the District ensuring that all services, supplies and equipment required for ongoing operations of the school district are procured in an efficient and cost-effective manner. The Assistant Manager develops strategies and implements policies and procedures to obtain maximum value for the district in procuring all Goods and Services for the District while adhering to legislative framework of a public sector environment. The Assistant Manager is responsible for the direct supervision, training, and mentoring of the Purchasing staff and coordinates the work of the department in supporting the Purchasing needs of the schools and various departments within the District.

A Purchasing Services Assistant Manager in Burnaby:

Responsible for establishing procurement objectives, goals, and strategies that align with the district’s overall business objectives and needs;

Responsible for developing and implementing policies, procedures, and processes for the procurement and purchasing activities for the District;

Ensuring compliance with Public procurement law, policies, legal, treaty and ethical obligations for a Public organization;

Oversee and manage the entire procurement process, including sourcing, supplier selection, negotiation, contract management, direct awards and Vendor Management;

Manage and lead the purchasing process for goods and services required by the school district, including preparing and issuing requests for proposals, quotations, and tenders, evaluating bids, negotiating contracts, lease and service agreements and ensuring compliance with policies and regulations;

Works in collaboration with various district departments including Facilities and Maintenance and Capital Projects Office to coordinate, prepare, draft and issue capital construction project tenders and related construction contracts and documents including insurance requirements under the Schools Protection Program;

Daily management of department operations including distribution of workload and being first point of contact for internal and external stakeholder problem solving and conflict resolution;

Manages production of contract documentation and administers contracts including correspondence, plans and specifications, approval documentation, amendments, renewals, extensions, and closures;

Responsible for the hiring and recruitment requirements of the department and supervise and mentor purchasing staff, providing guidance, training, and performance evaluations; and

Performs other related duties as requested.

Qualifications/Experience:

Bachelor’s degree in a related / relevant discipline and a Supply Chain Management Professional (SCMP) certification or an equivalent combination of training and experience;

Minimum of five (5) years of direct related work experience with at least 3 years of Managerial / Supervisory experience, preferably within a large public sector organization ;

A combination of experience and education relevant to the role may also be considered;

Detailed knowledge of and experience with Public Purchasing Practices including various bidding and tendering methodologies and procedures and the creation of agreements and contracts;

Knowledge of Canadian procurement law, treaty obligations, WorkSafe BC requirements, and other legal issues related to the purchase of all Goods and Services;

Knowledge and experience with capital construction procurement process creating various construction contracts and documents would be an asset;

Experience in a school district or other unionized public sector environment would be an asset;

Exceptional interpersonal skills with a demonstrated ability to collaborate and communicate effectively at all levels;

Exceptional supervisory and leadership skills in building effective teams;

Highly organized with excellent analytical and problem-solving skills;

Excellent verbal and written communication skills, and the ability to work effectively and collaboratively with a wide variety of stakeholders ;

Knowledge and aptitude in the use of personal computers and related word processing, spreadsheet, and custom software applications related to work performed; and

Valid B.C. Driver’s License (Class 5) and ability to travel to various schools/facilities within the District.

If you have the following qualifications, and are passionate for public education, we welcome your application, please provide: a cover letter, detailed resume including professional credentials, and a minimum of three current references to financeapplications@burnabyschools.ca This position will remain open until filled. The starting annual salary range for this role is $86,596 to 97,420. When determining salary, years of education and experience will be considered. Further details will be discussed in a personal interview. We also offer a competitive benefits package and pension. Successful applicants will be required to consent to a Criminal Record Search prior to employment. Only those persons selected for interviews will be contacted.

The Burnaby School District values inclusion and embraces diversity as a strength. Our goal is for all individuals to feel a sense of belonging in a safe, supportive, and welcoming community. We encourage applications from all qualified individuals, including Indigenous, Black, people of colour, all genders, LGBTQ2+ and persons with disabilities.

Thank you for your interest in the Burnaby School District

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