Executive Assistant

3 weeks ago

Kapuskasing, Canada Kap Paper Inc Remote Work Freelance Full time
Position: Executive Assistant – Contract – 18 months
Location: Kapuskasing – Papermill, ON  Kap Paper Inc. is looking for an executive assistant who can use their entrepreneurial approach to provide confidential and other secretarial and administrative services to the General Manager and CEO for the Kapuskasing Papermill. Commitment: 
  • Uphold the values, principles, and guidelines of Kap Paper Inc. 
  • Bring an open and cooperative attitude to your job, contributing to our positive work environment. 
  • Comply with all health, safety, and environmental standards, as well as applicable regulations and laws. 

Responsibilities: 
  • Provide confidential and other secretarial and administrative services by preparing correspondence such as letters, memos, minutes, and reports and by providing support activities necessary for their supervisor.
  • Act as point of contact for the General Manager and CEO.
  • Initiate and/or coordinate travel arrangements for the General Manager and CEO.
  • Coordinate incoming mail, ensuring correspondence requiring immediate attention is dealt with.
  • Collect data and prepare weekly and monthly operation reports for the General Manager and CEO.
  • Collect and tabulate data and prepare monthly results management graphs for cost, quality, production, environment, and safety.
  • Coordinate paper mill EMS committee activities by preparing and issuing meeting agendas and notices.
  • Taking meeting minutes and issuing in a timely fashion, updating the crew EMS presentations summary and issuing reminders for environmental action plan updates.
  • Maintain vacation schedule for the General Manager, CEO and their direct reports.
  • On an annual basis, prepare weekend duty schedule for the General Manager and update as required and ensuring that Mail sorter/switchboard Operator is informed of changes on a weekly basis.
  • Support the company’s community relations and donation objectives.
  • Be a liaison between the General Manager and CEO within all departments, ensuring a smooth flow of communication.
  • Gatekeep all external communications with the corporate office.
  • Communication memos and marketing.

Requirements: 
  • Bilingual: English and French (is an asset) 
  • Organizational skills
  • Computer skills (Microsoft programming, i.e.: excel, word, outlook, SharePoint) 
  • Excellent time management skills
  • Professional communication 
  • Perform optimally in high-pressure situations

Please send your resume and cover letter to: careers@kappaper.ca 
 Please include the job title in the subject line of your email.
 We thank all who apply but will only be contacting those selected for an interview.  Kap Paper Inc. is an equal opportunity employer. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require an accommodation for disability during any stage of the recruitment process, please indicate this in your application. Kap Paper Inc. is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification.

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