Litigation Legal Assistant

1 month ago

Canada Davies Ward Phillips & Vineberg LLP Full time

About Davies

Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad.

A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.

About the Position

We are looking for a legal assistant with experience in commercial litigation to join the team of legal support professionals at our Montréal office. Reporting to the Senior Manager, Legal Support Professionals, the successful applicant will provide complete legal and administrative support to two to three litigation lawyers.

Primary Responsibilities

  • Draft correspondence and prepare and revise legal documents
  • Finalize proceedings for notification and court filing as applicable
  • Communicate and liaise with bailiffs and court representatives
  • Take part in swearing-in activities as needed
  • Monitor procedural delays
  • Manage deadlines, plan meetings and appointments and update lawyers’ calendars
  • Organize lawyers’ business trips and make necessary reservations
  • Revise and proofread documents for grammar, formatting and compliance with legal requirements and Davies’ visual identity
  • Manage files, documents and folders using a number of storage and archiving applications such as Closing Folders, Sharefile, virtual data rooms
  • Assist lawyers with business development projects and keep professional contacts database up to date
  • Process data (time, expenses) and open files
  • Liaise with clients, colleagues, support departments including our Business Centre, and external parties
  • Follow up on billing of lawyers’ matters in tandem with Billing Specialists
  • Transcribe dictations, audio notes and other recordings
  • Participate in the successful onboarding of new team members
  • Perform any related administrative task

Qualifications

  • Attestation of Collegial Studies (ACS) in legal secretarial studies or Diploma of Collegial Studies (DCS) in office systems technology; Diploma of Collegial Studies (DCS) in paralegal technology would be an asset
  • At least ten years of relevant experience, including in a professional services firm
  • Knowledge of Federal Court, Tax Court of Canada and Supreme Court of Canada proceedings would be an asset
  • In-depth knowledge of Québec litigation proceedings would be an asset
  • Excellent oral and written communication skills in English and French *Our Montréal office represents and delivers service in Québec both to Québec-based clients and to clients that do business in Québec. The incumbent will be required to interact and produce content in both French and English, hence verbal and written proficiency in both languages is required.
  • In-depth knowledge of the Microsoft Office Suite
  • Team player with strong organizational skills and attention to detail
  • Ability to act proactively, demonstrate motivation and anticipate needs
  • Ability to manage priorities and work within tight deadlines
  • Discretion, critical thinking and good judgment

To Apply

For more information or to submit your application, please email Amélie Daigle, Human Resources Business Partner at mtlrecruitment@dwpv.com.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.

Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad.

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