Accounting Analyst

7 days ago

Kitchener, Canada Diva International Inc. Full time

About the Role:
Diva International Inc. (“DIVA”) is looking for an Accounting Analyst to start in mid-January 2025 to early April 2026 as a maternity leave coverage contract position. This role will primarily be responsible for providing analytical support for accuracy and compliance of fiscal data and records. This includes processing and analyzing areas of financial statements and ad-hoc financial reports for audits, tax, and management purposes. Additionally, this role will identify accounting issues and errors and provide recommendations.

The role allows for remote work in Canada and must reside in Canada. Residing in Ontario, Canada is preferred. Candidate must be legally eligible for employment.


Responsibilities:

General Accounting/Financial Analysis

  1. Perform Freight Analysis by customer on a monthly basis and for month-end accruals.
  2. Prepare month-end reports on gross margin, perform cut-off testing and analysis of cost of goods sold highlighting any variances and provide an explanation.
  3. Perform AR deductions by customer analysis on a monthly basis and for month-end accruals.
  4. Review the Open RMA ledger and for month-end accruals.
  5. Prepare and perform Financial Review Analysis on a monthly basis against budget/forecast.
  6. Perform bank reconciliations for all bank accounts twice a month and post bank charges, etc. in NetSuite.
  7. Review credit card reconciliations in NetSuite and investigate uncleared items.
  8. Prepare and/or review Balance Sheet Schedules, for example, Prepayments, Accrued Liabilities, Fixed Assets and investigate variances.
  9. Review Product Class/Department and ensure they are coded correctly prior to month-end close.
  10. Utilize financial data to produce ad hoc or recurring reports that are useful and understandable, to support business decision making.
  11. Analyze and resolve discrepancies with necessary departments.
  12. Prepare Fixed Assets Schedules and depreciation journal entries on an annual basis.
  13. Prepare Trademarks/Patents Schedules and amortization journal entries on an annual basis.
  14. Support external consultants on preparing and filing the US Sales Tax Return.
  15. Support year-end audit process and provide the necessary schedules to external auditors.
  16. Complete government survey from Statistics Canada.
  17. Participate in special projects or accounting functions and analyses as needed.
  18. Prepare and file the GST/HST Return to CRA.
  19. Prepare monthly cost allocation journal entries.
  20. Create Excel schedules to support account balances, analysis, or adjustments.
  21. Perform analysis on balance sheet and income statements, monitor and reconcile general ledger accounts, as well as review, prepare and record journal entries.
  22. Monitor and continue to develop and improve internal controls.

Accounts Receivable

  1. Create invoices from NetSuite when needed.
  2. Reconcile weekly eCommerce Sales and payment applications when needed.
  3. Review the top 20 customers’ AR Aging on a quarterly basis and perform the necessary write-offs/adjustments when needed.
  4. Review bad debts provision/write-off at year end and prepare the journal entries.
  5. Support for depositing and recording payments received from customers.
  6. Assist the AR team in pulling supporting documents on Customer Portals during off-peak weeks.
  7. Maintain an accurate and complete trail of supporting documentation for all activities.
  8. Organize filing of all appropriate documents.

Accounts Payable

  1. Create Purchase Orders in NetSuite for Sales and Admin Team.
  2. Provide training to AP associate on freight bills process.
  3. Provide guidance to AP associate on the correct GL Codes to use for new transactions.
  4. Review Employee Expense Report (on Corporate Credit Cards/Reimbursement) in NetSuite and ensure correct GL Codes are used.
  5. Maintain an accurate and complete trail of supporting documentation for all activities.

Other Duties Include:

  1. Identify and drive process improvements, including the creation of standard and ad-hoc reports and tools.
  2. Improve procedures and initiate corrective actions.
  3. Other administrative and financial duties as assigned.
  4. Organize electronic and hard copy filing of all appropriate documents.
  5. Ensure that all month-end financial duties and resulting financial reporting is completed in a timely and accurate manner.
  6. Participate in professional and development activities to improve knowledge and skills.
  7. Develop, update and maintain documentation of department policies and procedures as needed.
  8. Maintain up-to-date compliance with the legal requirements of the current legislation.
  9. Support the adoption of new accounting standards and amendments.
  10. Assist in upholding policy and procedures relating to financial and accounting issues.
  11. Work in accordance with DIVA International Inc.’s Quality Policy and B-Corp set of standards.

Qualifications:

  1. Bachelor’s Degree in Accounting/Finance.
  2. 3-5 years general accounting experience; CPA is an asset.
  3. Knowledgeable in all accounting principles, GAAP compliance requirements and their practical application in the field.
  4. Strong proficiency in Microsoft Office Suite; MS Excel, Word, PowerPoint.
  5. Experience with ERP systems; NetSuite experience is an asset.
  6. Experience and/or comfort working in the menstrual hygiene category/CPG environment.
  7. Flexibility and great interpersonal skills enabling effective work in a diverse environment.
  8. Keen attention to details.
  9. Experience working in remote work an asset alongside a strong understanding of working in an office environment.
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