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Assistant Controller

3 months ago

San Juan de Terranova, Canada Verafin Full time

The Assistant Controller is responsible for providing accounting support in all areas of financial processes and reporting. The ideal candidate is more than just a numbers person, they have impeccable attention to detail, a desire to learn, technical know-how, and last but not least, the ideal candidate is incredibly organized while juggling multiple priorities.

Responsibilities and Duties:
Accounts Payable:

  • Code and post invoices
  • Ensure timely payment of invoices
  • Maintain electronic vendor files
  • Process team expense claims

Assist Director of Finance with Monthly Financial Statement Preparation:

  • Prepare and post journal entries
  • Analyze general ledger accounts
  • Reconcile general ledger accounts such as prepaids, bank accounts, etc.
  • Reconcile credit card statements to general ledger

Backup for Invoice Processing:

  • Prepare and post accounts receivable invoices
  • Respond to customer billing requests
  • Process customer payments and make bank deposits

Backup for Payroll Processing:

  • Extract payroll information and ensure it is transferred to payroll supplier
  • Prepare and process unplanned payroll payment requests
  • Prepare and post bi-weekly payroll journal entries

Data Management and Reporting:

  • Provide financial and customer reporting and analysis as required
  • Provide proactive insights based on customer financial data to assist the Customer
  • Success and Sales teams

Budgets:

  • Participate in the budgeting process including budget preparation
  • Monthly, quarterly and annualreporting on actuals to budget

Other Duties and Tasks:

  • Act as a department Subject Matter Expert (SME) for key technology/tools in the accounting department
  • Assist with preparations for audits
  • Prepare funding applications with required supporting documentation

Knowledge & Experience Requirements:

  • Strong knowledge of basic bookkeeping procedures
  • Strong knowledge and understanding of accepted accounting principals
  • Strong interpersonal and communication skills
  • Ability to work effectively with a wide range of constituencies in a diverse company
  • Strong knowledge of Microsoft Office applications, especially Excel
  • Experience in accounting software, preferably Sage
  • Ability to work independently
  • Ability to meet deadlines
  • Exceptional attention to detail
  • Positive, upbeat attitude
  • Ability to spot efficiencies and willingness to implement changes when required
  • PowerBI experience would be an asset
  • AI platforms, such as Copilot and understanding of its applications in accounting processes would be an asset

Education and Experience Requirements:

  • Post-secondary diploma with a focus in accounting or relevant work experience
  • A certificate in accounting would be considered an asset

KPIs:

  • Accuracy of financial information and reporting
  • Timeliness of monthly close process
  • Days payables outstanding and alignment with purchase approval process
  • Other financial KPIs to be determined

Working Conditions & Physical Effort:

  • Work schedule will be Monday to Friday 9-5with a hybrid working model. Schedule of days to be worked in the office will fluctuate based on deadlines.
  • From time to time, you may have to work outside of regular hours
  • The call centre is a 24x7x365 operation and you will be required to occasionally provide emergency support after business hours

If this sounds like you, please send your resume and cover letter to jspurgeon@telelink.ca

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