Intellectual Property Assistant

7 days ago

Old Toronto, Canada The Mirillion Group Full time

My Client, a large full service law firm, with an excellent reputation is seeking to add a IP Legal Assistant to their busy Toronto based practice group. You will support Lawyers directly and this is a hybrid remote opportunity.

The successful candidate will be responsible for, but not limited to:

  • Preparing, amending and attending to electronic filings and prosecution of Canadian trademark applications and related reports
  • Monitoring deadlines, sending reminders and assisting with the preparation and filing of reports to clients and responses to deadlines
  • Preparing dockets and accounts for approval. Must be comfortable with numbers and possess a strong working proficiency with all accounting and billing procedures.
  • Preparing routine correspondence, administrative tasks, and maintaining client contact information in database
  • Prioritizing incoming work, following through on assignments and managing ongoing tasks
  • Implementing and maintaining practice management systems on behalf of busy professionals
  • Opening and closing files

Requirements:

  • Must be a graduate of a recognized Legal Secretarial or Law Clerk Program
  • 5+ years’ experience as a Legal Administrative Assistant with proficient experience and knowledge in Intellectual Property/Trademarks.
  • Working knowledge of Inprotech and CIPO’s online systems would be an asset
  • Ability to deal with pressure in a calm manner, as well as changing priorities whilst multitasking
  • Open to receiving instructions, constructive feedback, learning and employing new concepts and work styles.
  • Excellent oral and written communication skills, proofreading abilities and attention to detail
  • Ability to excel in a deadline-driven environment and to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm
  • Ability to work independently, as well in a team, with minimum supervision when required.
  • Excellent proficiency with Microsoft 365, Outlook, PowerPoint, Excel, Aderant, and knowledge of iManage or a similar document management system would be an asset

A competitive salary and benefits package is on offer for the right candidate.

If you would be interested in hearing more about this opportunity - please e-mail me in confidence at gdonnelly@mirillion.ca

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