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Administrative and Admissions Assistant

3 months ago

Quebec, Canada ROME GROUP Full time

New City School is seeking a caring and organized individual who enjoys working with students, teachers, and parents to fill a maternity leave position (Oct 1 – Dec 20, 2024). This person is responsible for providing a wide range of support to the school, the Director of Admissions and Enrollment, and the administrative team. Strong communication, interpersonal, and technology skills are a must, as is the ability to multitask, balance competing priorities, and exhibit tact and diplomacy with all members of the community. Excellent organizational and time management abilities are crucial to success in this role.

Administrative Support Responsibilities
  1. Creates and contributes to a warm, inviting, and calm front office environment.
  2. Provides administrative support for and communicates effectively with the Head of School, the Director of Admission and Enrollment Management, Division Heads, and faculty and staff.
  3. Answers office phones and returns all correspondence (i.e. emails and parent requests) promptly.
  4. Maintains and manages several databases integral to the smooth functioning of the school.
  5. Manages the staff calendar and room reservations calendar.
  6. Maintains confidential student files, health records, and sends records as needed to secondary schools.
  7. Assists with mailings and communications as needed.
  8. Serves as the substitute teacher coordinator, ensuring that class coverage and sub plans are in place when teachers are absent; greets substitute teachers and helps them get situated.
  9. Provides support for a variety of events such as faculty meetings, board meetings, admissions events, luncheons, and graduation.
  10. Covers the front desk for the receptionist while she is on lunch break, and as needed; supports the school nurse and the health office in times of high traffic.
Admissions Responsibilities
  1. Supports the Director of Admissions and Enrollment Management to represent New City School as a point of contact for prospective families via phone, email, and in person.
  2. Manages the admissions database in a timely fashion in order to respond to inquiries, manage event registrations, and maintain candidate records and applications.
  3. Assists in maintaining the Office of Admissions’ schedule of tours, visit days, and other appointments.
  4. Manages the process of acquiring application materials, school records, and teacher referrals for applicant students, including follow up with families and schools to assure that applicant files are complete prior to Admissions Committee review.
  5. Prepares and coordinates materials and mailings.
  6. Assists with the planning and execution of admissions events, including Open Houses and student assessment visits.
POSITION REQUIREMENTS
  1. A Bachelor’s Degree and experience working in an administrative capacity is preferred.
  2. Outstanding oral and written communication skills.
  3. Proficient in Word, Excel, and able to easily utilize a multitude of technological platforms.
  4. Understands the importance of confidentiality.
  5. Strong attention to detail and follow-through required.
  6. Ability to think ahead, multi-task and work quickly and accurately.
  7. Ability to work as a team member and display positive behaviors.
  8. Possesses excellent listening skills and a positive attitude and demeanor.
  9. At various times throughout the year, the employee is required to work outside of regular business hours for various job-related functions. The employee will receive as much advance notification as possible for these events and is required to attend them as part of their essential duties.
TO APPLY:

Qualified candidates should send a cover letter, resume, along with three professional references and a salary range to: Mr. Alexis Wright, Head of School, at awright@newcityschool.org.

Please indicate Administrative and Admissions Assistant in the subject line.

NEW CITY SCHOOL is a leading independent school located in St. Louis’ historic Central West End neighborhood, enrolling approximately 300 students from age 3 through 6th Grade. Our teachers provide an education that is challenging yet developmentally appropriate and supportive, as they work to empower and encourage children to be active and engaged learners.

At New City School, we recognize a diverse faculty and staff is a strength that impacts and enhances all aspects of our school.
We celebrate our inclusive school environment and are eager to accept applications from candidates of all backgrounds and perspectives. New City School does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status in any of its activities, hiring practices or operations.

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