Director of Administration

2 weeks ago

Cranbrook, Canada Nexus Community Support Society Full time
  • Oversee daily administrative operations, ensuring efficient office management and administrative support.
  • Develop and implement administrative policies and procedures to enhance organizational effectiveness.
  • Supervise, mentor, and support administrative staff, including performance management and professional development.
  • Occupational Health and Safety (OHS):
    • Develop, implement, and monitor OHS policies and procedures in compliance with regulatory requirements.
    • Lead the OHS committee and ensure a safe working environment for all staff and clients.
    • Conduct regular OHS training sessions and emergency preparedness drills.
  • Accreditation Management:
    • Coordinate and oversee the accreditation process, ensuring compliance with industry standards.
    • Prepare and submit required documentation and reports for accreditation bodies.
    • Implement and monitor continuous improvement initiatives based on accreditation feedback.
  • Program Support:
    • Assist program teams with non-service delivery related tasks, including asset management, capital planning, and IT systems support.
    • Manage the organization’s insurance coverages, ensuring appropriate policies are in place and claims are handled efficiently.
    • Oversee the maintenance and management of organizational assets, including facilities and equipment.
  • Assist in the development and management of the administrative budget.
  • Ensure accurate and timely processing of invoices, purchase orders, and other financial documents.
  • Work closely with the finance team to monitor and report on budget expenditures.
  • IT Systems Management:
    • Oversee the organization’s IT infrastructure, ensuring systems are secure, up-to-date, and meet operational needs.
    • Coordinate with IT service providers to maintain and troubleshoot technology issues.
    • Implement IT policies and procedures to protect organizational data and enhance efficiency.
  • Strategic Planning:
    • Contribute to the development and implementation of the organization’s strategic plan.
    • Identify opportunities for operational improvements and implement changes to enhance service delivery.
    • Participate in organizational planning meetings and provide input on administrative and program support matters.
Requirements

Qualifications

  • Bachelor’s degree in Business Administration, Public Administration, or a related field is preferred. A combination of education and experience will be considered.
  • Minimum of 5 years of experience in an administrative leadership role, preferably within a non-profit or social services environment.
  • Strong understanding of Occupational Health and Safety regulations and accreditation processes.
  • Proven experience in asset management, capital planning, and insurance administration.
  • Excellent organizational, communication, and leadership skills.
  • Proficiency in IT systems management and familiarity with relevant software and technology.
  • Ability to manage multiple priorities and work collaboratively in a team environment.
  • Commitment to the mission and values of NEXUS Community Support Society.

NEXUS is committed to supporting employment equity and diversity in the workplace. We encourage all qualified applicants, including Indigenous Peoples, persons with diverse abilities, visible minorities, women, persons of diverse sexual orientation, gender identity or expression, and others who may contribute to diversity at NEXUS.

In the spirit of reconciliation, we are committed to increasing Indigenous representation throughout our organization and encourage applicants to self-identify as First Nation, Metis or Inuit when applying.

Apply Now

View our online job application and apply for this position right now.

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