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Document Control Lead

2 months ago

Brampton, Canada LNG Canada Full time

About the Role

If you have a passion for defining and implementing effective Document Management in large scale assets, then this is a great opportunity to join a diverse team delivering business processes and solutions designed to ensure the accuracy and integrity of data at the heart of our Company.

You will work as part of the LNG Canada IMIT organization and will be reporting to ASSET IM lead. You will be responsible for establishing and maintaining the Asset Document Management solutions. This role covers a range of activities and is focused on preparing the organization for maintaining Asset information throughout brownfield projects and general modifications that will occur in the Operations phase.

To succeed with us in IMIT team, we need your enthusiasm to:

  • Demonstrate personal commitment to HSSE.
  • Display a strong positive attitude to manage change and improvement in our processes, ways of working and our overall performance.
  • Develop strong working relationships with your team, stakeholders to boost co-operation and a One Team approach.
  • Use your ability to utilize flexible thinking with well-developed problem-solving skills.

You will use your expertise to:

  • Develop Asset Document Control and management specifications, standards, and procedures in accordance with LNGC Facility constraints.
  • Development and embedment of Concurrent Engineering processes.
  • Writeup IM Sections into Contracts being awarded for Asset Contractors.
  • On-board Contractors with respect to Information Management guidelines in Contract
  • Support Asset IM lead in day-to-day operations.
  • Coordinate receipt and acceptance of information to be handed over to stakeholders in accordance with Asset information specifications.
  • Maintain awareness and understanding of the maintenance management system and assist in the coordination of associated information/data requirement.
  • Ensuring that various disciplines in the brownfield project environment and associated modification scopes follow defined IM standards, procedures, and specifications.
  • Work as part of team delivering digitalisation initiatives to identify and deliver new and innovative ways of working by leveraging technology.
  • Identify and coordinate transition of brownfield project phase deliverables which include 1D documents and drawings, and 2D/3D design tools data to the Asset Digital Twin.
  • Support the verification of the Asset Hierarchy Master/Asset Register and ensure delivery to the Asset’s Data Warehouse.
  • Ensuring Contractor(s) adherence to Company defined Specifications and Procedures (timely delivery, quality assurance, Company reviews); updating as required based on agreed Contractor(s) clarifications.
  • Working in a highly virtualized environment with customers and stakeholders in many locations.
  • Mentoring various disciplines on the Asset to ensure they follow the information specifications, standards, and procedures.
  • Drive improvements within Document Control and broader IM scope through leadership, standards, behaviours, and innovation using IM solutions.
  • Support Plant change in accordance with Management of Change Process by configuring ASSAI/AVEVA to progress information being modified.
  • Primary contact for advice and guidance for the IM Compliance Focal Points
  • Keep the records management procedures and processes updated and to communicate changes/updates to the IMCFP.
  • Provide guidance and support for the IMCFP in all aspects of records compliance such as identification, labelling, retention, and disposition. Hold training and guidance sessions as needed.
  • Develop and run compliance reports and provide updates to IMCFPs and IM lead.
  • Liaise with Learning and Development to ensure training courses are in line with latest developments in LNGC records processes.
  • Liaise with application owners, IRM focal points, IMCFP, and IM Manager to ensure compliance with the records file plan within the various applications.
  • Identify and escalate non-compliant applications to IMIT Manager and/or IRM Manager as required.

To be successful, you will have:

Qualification:

  • A university degree in Engineering, Science, or Information Technology or equivalent extensive work experience in discipline.

Technical Skills & Experience:

  • Substantial experience in Information Management in Capital Projects and Asset with minimum 10 years of experience in this field is essential.
  • Experience in developing Asset Document Control and Management standards, specifications, procedures specific to local Asset Operations.
  • Administrative work experience with Engineering Data warehouse (EDW) – AVEVA support, configuration and managing datasets with Facility need.
  • Administrative working experience with Document Management Systems – ASSAI to support configuration and managing datasets for MOC and Brownfield scopes.
  • Working knowledge in handling and maintaining Reference Data Materials for Document Control and Engineering Data Warehouse Applications.
  • Knowledge of report building using Power BI and or equivalent and data manipulation using excel or equivalent tools.
  • Working experience of migrating tools, performing UATs on new release/updates/customizations on EDW/EDMS tools.
  • Awareness of Engineering 3D Design Systems (AVEVA PDMS/E3D, SmartPlant S3D)
  • Awareness of Aconex (Construction Project Management Software) and McLaren Document Control Solutions.
  • Experience on Engineering Equipment Tagging, Numbering and Naming Conventions.
  • Knowledge of Records Management principles and implementation methods.
  • Results oriented person who naturally looks for opportunities and new challenges.
  • Prioritizes action and collaboration to achieve goals quickly.
  • Acute level of customer-focus and ability to leveraging stakeholder engagement.
  • Skill in written and oral communications.
  • Continuous Improvement focus – Learner Mindset.
  • Ability to work to project deadlines while under pressure.
  • Experience working with a geographically diverse team.

This role requires that you:

  • Be legally entitled to work in Canada (i.e., by way of Canadian citizenship, permanent residency, or valid work permit)
  • Role is in Calgary, with a Hybrid work schedule 2 days in the office per week, located at the Bow Building
  • Planned overnight travel to Kitimat to support team member Document Controllers located in Kitimat, BC
  • Comfort with working with remote teams, using technology.
  • Know that you are working with 2 other Document Controllers based at the LNG Canada plant in Kitimat, BC

We Offer:

  • A Comprehensive LNG Canada relocation package (if required)
  • A full suite of benefits including a flexible Medical and Health plan.
  • A Defined Contribution Pension plan with a matching program
  • A competitive vacation offering to ensure a work life balance.
  • See attached document for more information about Kitimat and LNG Canada.
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