Production Lead
3 weeks ago
About Debut- We are Scientists. Artists. Technologists. Analytic thinkers. Dreamers, and Problem Solvers. We are a multi-disciplinary team dedicated to ongoing research and exploring new frontiers at the intersection of science and experience design.
For over 20 years, Debut has been in the business of building connections. Closing the gap between companies and their audiences by engineering experiences based on the highest caliber of behavioral and cognitive neuroscience research. We call this process Neuroscaping, and it is the engine behind every experience we create.
Job Overview- The Production Lead is responsible for overall management of the production team. Oversees the execution of corporate events, communication elements; and is accountable for the overall financial management and resourcing of programs.
This position maintains and oversees existing client relationships and contributes to the development and growth of new business.
Responsibilities-Client Management: Serves as lead of Production department by managing and overseeing production of key accounts. Steps into C-suite conversations when necessary to show leadership for production related matters
Supports account and relationship management for existing clients
Attends key client meetings as requested
From time to time will be expected to act in a Producer capacity on select programs and projects
Contributes to business development by growing existing business and attracting and cultivating new business. Participates in overall strategy around new business and existing business
Team Management and Leadership: Assigns internal or freelance production teams to project
Responsible for growing resource pool, vetting and hiring (securing for job/negotiating rates/agreeing on budgeted hours) of freelance staff for production teams. Manages team once in place
Supporting Director of Finance and GM with paperwork related to freelance hires
Establishes and assigns production work
Guides and supports staff in their daily activities
Providing guidance with respect to production training and career development for internal staff
Creates a positive working environment that has open communication, trust, and respect
Production: Ensures Debut’s creative and production standards are maintained across all programs and throughout each project cycle along with key creative team
Works collaboratively with assigned team, weighs into various production elements, including but not limited to, video and digital media (technical and stage design experience is an asset)
Create and oversees critical paths and ensures schedules are adhered to and deliverables are managed within timelines. Proactively communicate with Associate Producer & Account lead where applicable.
Provides onsite live production support and onsite management as required in an oversight role.
Responsible for onboarding new production or freelance staff in partnership with Director of Finance and GM
Lead and initiate best practices for versioning control, naming convention, organizing, and archiving production files
Projects Budgets Management: Responsible for overall financial health of events, conferences and communication programs including creation, review, and oversight of all production budgets to ensure Debut’s margins are maintained
Deliver programs on budget along with assigned team
Work with Accounting to ensure programs are invoiced on a timely basis
Conducts review of financial reconciliation for each program on a weekly basis
Responsible for ensuring that final project reconciliations are finalized within 45 days of program completion
Ensure team completes timesheets on a weekly basis
Identify and implement efficiencies related to production process
Strategic Planning: Actively contributes to Debut’s strategic planning activities
Working Conditions- Periodic travel based on business requirements
Remote work flexibility within Canada
As this position is in development with respect to company growth, the position description may be modified as the overall operational aspects of the company change and evolve over time.
Elements Required to be Successful in this Role- Leadership skills: visibility, leading teams collaboratively, fostering a respectful and positive working environment
Supervisory/management skills, including effective delegation
Action orientation: proactively resolves problems and demonstrates initiative
Building effective working relationships with internal and external staff as well as clients
Effective communication with all levels of leadership and staff
Advanced knowledge of MS Excel
Flexibility and adaptability
Negotiation skills
Superior Organizational and Time Management Skills
Sound financial management of events, conferences, and communication programs
Strategic perspective - Work collaboratively with Production and Strategy teams to generate ideas and strategic creative solutions
Pragmatism -Make recommendations that are feasible within client budget and timeline
Time Management -Balances a myriad of tasks; prioritizes duties to meet project milestones/deadlines
Problem Solving -Able to break down a situation into smaller pieces to identify and solve key issues. Use logic and analytical methods to arrive at a realistic solution
Client Management Skills -Able to convey authority, warmth, and professionalism in client interactions
Business Savvy - Understand basic business concepts like business plans, reporting structures, etc, for the purpose of Art Direction and visualization of corporate communications
Qualifications- 5+ years of agency experience in a similar role in corporate events industry
Content/video production experience
Strong interpersonal skills demonstrated through the effective collaboration and management of internal and external staff
Understanding of onsite and virtual event and video execution standards and how specific production deliverables feed into the broader context
Proactive in soliciting and incorporating direction and feedback into projects
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