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Site Administrator

2 months ago

Toronto ON, Canada DEL PROPERTY MANAGEMENT INC. Full time

Company Overview

With over 50 years of experience, Del Property Management (DPM) is a trusted leader in Condominium Property Management. DPM specializes in managing condominiums, boasting a portfolio of 85,000 condominium suites across 300 communities developed by Tridel and third parties. Recognized as the #3 condominium manager in Canada by the REMI Network, DPM continues to set the standard within the Greater Toronto Area (GTA).

The Site Administrator works in the management office at the condominium site to carry out property and site administration duties, including:

  • Liaising with residents, contractors, and vendors in person, by phone and by email under the Condominium manager's supervision
  • Organizing, sorting, and distributing incoming and outgoing mail/couriers
  • Filing and maintenance of condominium corporation records
  • Ordering and maintaining office supplies
  • Preparation of notices and correspondence, and posting accordingly under the Condominium Manager’s supervision
  • Overseeing bookings of various facilities as applicable (i.e. elevator, party room, guest suites, etc.) Processing common element assessment fees including facilitating collection and recording of payments
  • Compiling arrears information and sending corresponding notifications under the Condominium Manager’s supervision
  • Processing payables, including preparing purchase orders and cheque requisitions, and ensuring all cheques are reviewed by the Condominium Manager/Assistant Manager prior to disbursement Sending out signed cheques to vendor directly or to Head Office Accounting as applicable Reconciling invoices with purchase orders, coding according to account codes, and preparing for the Condominium Manager's signature
  • Preparation of legal forms (i.e. status certificates, lien notices, etc.) under the Condominium Manager’s supervision
  • Resident file administration and maintenance of resident’s registry
  • Processing and maintenance of other registries as applicable (i.e. enterphone system, key and access fob issuance, bike storage, storage lockers, etc.)
  • Set up and tear down for meetings (i.e. Board meetings, Annual General Meetings, Resident’s Meetings, etc.)
  • Attending meetings to register attendees as required
  • General administrative duties

Qualifications

  • 1-3 years of administration experience, preferably in the condominium management space
  • Fluency in Cantonese and Mandarin is a requirement
  • Excellent communication and interpersonal skills
  • Strong organization and problem-solving abilities.
  • Ability to work in a fast-paced environment and multitask effectively.
  • Limited License is preferred
  • University degree in Business Administration, Real Estate, or related field