Site Administrator

1 month ago

Toronto, Ontario, Canada Minto Group Full time

About the Role:

Minto Group is seeking a highly organized and detail-oriented Site Administrator to join our team. As a key member of our construction site team, you will be responsible for ensuring the smooth operation of our site office and providing administrative support to our construction team.

Key Responsibilities:

  • Provide administrative support to the construction team, including answering phones, responding to requests, and coordinating internal mail and courier packages.
  • Organize and manage documents in various systems, including tracking and controlling documents related to health and safety.
  • Coordinate and distribute up-to-date home plans and drawings to the trades and supervisors.
  • Perform health and safety on-site orientations for trades and conduct monthly health and safety meetings with the trades and supervisors.
  • Coordinate inspection packages for city inspectors and ensure all inspections are performed.
  • Communicate with city services to locate wires and cables before digging.
  • Maintain records related to ministry of labour-mandated site visits, including documentation to be posted and filed.
  • Participate in production meetings with Minto staff, record, and distribute minutes.
  • Order and track office supplies for the site office.
  • Review lot sightings for accuracy and ensure they comply with sales, décor, grading, construction, etc.
  • Maintain and update all hard copy and electronic files related to specific site lots, including design upgrades, site plans, etc.
  • Install and maintain all lot signage and advertising.
  • Ensure all Minto staff and trades partners abide by ministry of Ontario labour regulations and Minto's health and safety policies.

Requirements:

  • A high school diploma is required; a college diploma in office administration or a related field is an asset.
  • A minimum of two to four years of relevant office experience, with construction experience being an asset.
  • Computer skills, including Word, Excel, Outlook, and Teams.
  • Knowledge of the construction site and processes is an asset.
  • Excellent communication skills, including listening, verbal, and written communication.

About Minto Group:

Minto Group is an equal-opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. If you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs.

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