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Manager, Conferences and Events

4 months ago

Vancouver, Canada Pace Group Full time

Position Title: Manager, Conferences and Events

Type: Full-time employment

Reports To: General Manager

Job Start: August 2024 


Pace Group Communications Inc.


Pace Group Communications is one of British Columbia’s best known and most trusted communications and event management firms. For more than 30 years, we’ve helped public, private, government, Indigenous and not-for-profit clients tell their stories through a wide range of communications, media relations and event services not often found in a single agency.


Position Description


The Manager, Conferences and Events is responsible for account management and assisting in the planning and execution of conferences and events for Pace Group clients. Project work may include business conferences, public festivals, public and stakeholder engagement, media events, fundraising events, venue management, and others.


Responsibilities Include but are not limited to:


  • Provide leadership and strategic direction to Pace Group clients on the development and implementation of a variety of communications and event-based initiatives
  • Project management, including the development and implementation of plans, systems, processes, information management, and procedures essential for the effective and efficient coordination of the project
  • Regular client reporting, including regular communication, meetings and approvals, meeting minutes, agenda and action item management
  • Developing and implementing event communications plan, marketing and advertising strategies
  • Sponsorship planning including, developing a sponsorship program, identification and approach of potential sponsors, contract management and sponsor fulfillment
  • Managing small tradeshows, exhibitors and informational displays (often tied to conferences)
  • Procurement, set-up and management of on-line registration platforms and virtual/hybrid event platforms
  • Identifying, contracting and managing required venue and event suppliers
  • Identifying, contracting and managing event moderators, speakers, elders, entertainers, etc.
  • Developing and implementing transportation plans
  • Access control, crowd control and security planning
  • Production planning, run-of-show development, writing speaking notes
  • Develop and monitor client event budgets


Qualifications


  • University or post-secondary degree in a related field
  • Minimum 6 years of event logistics experience in an agency or business environment
  • Experience managing accounts and clients
  • Experience working with the media, community and corporate partners
  • Experience working with online registration or data management systems an asset
  • Experience with virtual and hybrid event technologies an asset
  • Enthusiastic, outgoing, hardworking, mature, positive
  • Excellent communications, interpersonal skills and attention to detail
  • Strong ability to organize and prioritize a multi-task workload
  • Ability to take initiative, exercise tact and discretion
  • Ability to work both independently and collaboratively with others in a team situation
  • Flexible and adaptable to constantly shifting situations and priorities
  • Committed to meeting tight deadlines
  • Effective project management skills


Closing date: Open until position is filled

Interested applicants should submit their cover letter and resume via LinkedIn