Administrative Assistant

7 days ago

Old Toronto, Canada Arkfield Development Full time
  • Manage day-to-day office operations including liaising with building management, service providers, office suppliers, cleaning staff, IT department, courier companies, telephone companies, copier manufacturers, water delivery, etc.
  • Support all departments within the company and develop and maintain relationships with outside contacts, partners, and clients.
  • Act as a key point of contact for general office inquiries.
  • Conduct market and industry research.
  • Provide accounting support as required.
  • Provide on-boarding and off-boarding related tasks for staff and contractors.
  • Maintain and manage filing and material organization.
  • Greet, assist, and direct office visitors with a warm and welcoming demeanor.
  • Attend internal meetings and track meeting minutes.
  • Manage executive travel plans including hotel, air, and restaurant.
  • Coordinate and organize team lunches and off-site reservations.
  • Plan and manage company/production events.
  • Update company’s website and post on social media channels.
  • General support and administrative assistance.
  • Exceptionally organized and detail oriented
  • Excellent interpersonal skills and communication skills at all levels
  • Ability to work with deadlines and under pressure
  • Ability to work independently and as part of a team
  • Professional, positive, and friendly manner
  • Ability to multi-task
  • Ability to operate with little direction

Required Skills and Experience

  • Post-secondary education coupled with 3-5 years in office management/executive administrative experience
  • Excellent calendar and email management skills
  • Experience handling up to three executives at one time is a must
  • Prioritizing ownership/management requests while juggling operational responsibilities
  • Data entry in QuickBooks is a must, bookkeeping experience is an asset
  • Experience working with confidential and sensitive information
  • Highly skilled with Office 365; experience with Adobe products/apps, web platforms – LinkedIn, Instagram
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