Current jobs related to Senior Administrative Assistant - Oakville ON - Kelly Services (Canada), Ltd.

  • Senior Administrative Assistant

    4 weeks ago

    Oakville, Ontario, Canada Halton Healthcare Services Full time

    Job DescriptionHalton Healthcare Services is seeking a highly organized and proactive Senior Administrative Assistant to provide crucial support to our Executive Leadership Team. As a key member of our leadership operations, you will play a vital role in maintaining seamless day-to-day operations and tackling special projects with confidence and...

  • Senior Administrative Assistant

    4 weeks ago

    Oakville, Ontario, Canada Halton Healthcare Services Full time

    Job DescriptionHalton Healthcare Services is seeking a highly organized and proactive Senior Administrative Assistant to provide crucial support to our Executive Leadership Team. As a key member of our leadership operations, you will play a vital role in maintaining seamless day-to-day operations and tackling special projects with confidence and...

  • Medication Assistant

    1 month ago

    Oakville, Ontario, Canada Sunrise Senior Living Full time

    Job Title: Medication AideSunrise Senior Living is seeking a compassionate and detail-oriented Medication Aide to join our team. As a Medication Aide, you will play a vital role in ensuring the health and well-being of our residents by administering medications and providing exceptional care.Responsibilities:Administer medications to residents in a safe and...

  • Medication Assistant

    1 month ago

    Oakville, Ontario, Canada Sunrise Senior Living Full time

    Job Title: Medication AideSunrise Senior Living is seeking a compassionate and detail-oriented Medication Aide to join our team. As a Medication Aide, you will play a vital role in ensuring the health and well-being of our residents by administering medications and providing exceptional care.Responsibilities:Administer medications to residents in a safe and...

  • Community Relations Assistant

    5 months ago

    Oakville, Canada Amica Senior Lifestyles Full time

    **Job Description**: **_ COMMUNITY RELATIONS ASSISTANT_** **_ Amica Glen Abbey_** **_ Full Time_** At Amica we are united in our purpose to provide the best care in Senior Living in a supportive environment. We are setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to...

  • Community Relations Assistant

    5 months ago

    Oakville, Canada Amica Senior Lifestyles Full time

    **Job Description**: **_ COMMUNITY RELATIONS ASSISTANT_** **_ Amica Bronte Harbour_** At Amica we are united in our purpose to provide the best care in Senior Living in a supportive environment. We are setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a...

  • Community Relations Assistant

    5 months ago

    Oakville, Canada Amica Senior Lifestyles Full time

    Job Description: **_ COMMUNITY RELATIONS ASSISTANT_** **_ Amica Glen Abbey_** At Amica we are united in our purpose to provide the best care in Senior Living in a supportive environment. We are setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a...

  • Community Relations Assistant

    5 days ago

    Oakville, Canada Amica Senior Lifestyles Full time

    **Job Description**: **_ COMMUNITY RELATIONS ASSISTANT_** **_ Amica Bronte Harbour_** **_ Full-Time_** At Amica we are united in our purpose to provide the best care in Senior Living in a supportive environment. We are setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and...

  • RPN for Medication Administration

    1 month ago

    Oakville, Canada Sunrise Senior Living Full time

    The Medication Care Manager is responsible for providing the highest degree of quality care and services by administering medication and treatments in a safe organized manner. Responsibilities include but are not limited to administration of medications, documentation of medication administration and providing resident care while demonstrating the Mission...

  • RPN for Medication Administration

    4 months ago

    Oakville, Canada Sunrise Senior Living Full time

    JOB OVERVIEW The Medication Care Manager is responsible for providing the highest degree of quality care and services by administering medication and treatments in a safe organized manner. Responsibilities include but are not limited to administration of medications, documentation of medication administration and providing resident care while...

  • Medication Assistant

    4 weeks ago

    Oakville, Ontario, Canada Sunrise Senior Living Full time

    Medication Care ManagerThe Medication Care Manager at Sunrise Senior Living is responsible for delivering exceptional care and services by administering medication and treatments in a safe and organized manner.Key Responsibilities:Administer medications and treatments as prescribed by healthcare professionalsDocument medication administration and patient...

  • Medication Assistant

    4 weeks ago

    Oakville, Ontario, Canada Sunrise Senior Living Full time

    Medication Care ManagerThe Medication Care Manager at Sunrise Senior Living is responsible for delivering exceptional care and services by administering medication and treatments in a safe and organized manner.Key Responsibilities:Administer medications and treatments as prescribed by healthcare professionalsDocument medication administration and patient...

  • Medication Administration Specialist

    4 weeks ago

    Oakville, Ontario, Canada Sunrise Senior Living Full time

    Medication Care Manager Job DescriptionThe Medication Care Manager plays a vital role in ensuring the highest quality of care for our residents at Sunrise Senior Living. As a key member of our healthcare team, this position is responsible for administering medications and treatments in a safe and organized manner.Key Responsibilities:Administer medications...

  • Medication Administration Specialist

    4 weeks ago

    Oakville, Ontario, Canada Sunrise Senior Living Full time

    Medication Care Manager Job DescriptionThe Medication Care Manager plays a vital role in ensuring the highest quality of care for our residents at Sunrise Senior Living. As a key member of our healthcare team, this position is responsible for administering medications and treatments in a safe and organized manner.Key Responsibilities:Administer medications...

  • Medication Administration Specialist

    4 weeks ago

    Oakville, Ontario, Canada Sunrise Senior Living Full time

    Medication Administration RoleThe Medication Care Manager at Sunrise Senior Living is responsible for delivering high-quality care and services by administering medication and treatments in a safe and organized manner.Key Responsibilities:Administer medications as prescribed by healthcare professionalsDocument medication administration accurately and...

  • Medication Administration Specialist

    4 weeks ago

    Oakville, Ontario, Canada Sunrise Senior Living Full time

    Medication Administration RoleThe Medication Care Manager at Sunrise Senior Living is responsible for delivering high-quality care and services by administering medication and treatments in a safe and organized manner.Key Responsibilities:Administer medications as prescribed by healthcare professionalsDocument medication administration accurately and...

  • Administrative Assistant

    2 months ago

    Oakville, Canada St. Mildred's-Lightbourn School Full time

    **Overview** Department: Administration Reports to: Senior Administrative Coordinator Liaises with: School Heads, Assistant Heads, Teachers Education: College Diploma / University Degree; Diploma in Office Administration or equivalent field is preferred Experience: 5+ years progressive administrative experience Experience with Blackbaud’s...

  • Activities Assistant

    5 months ago

    Oakville, Canada Sunrise Senior Living Full time

    Overview **_ "It makes me feel good knowing that we make the residents’ lives better. We laugh with them, cry with them, sing and dance with them - we brighten their day. Working here is an unbelievable privilege and it will be something I carry with me for the rest of my life!"_** - **_Sunrise Team Member_** At Sunrise, our Activities Assistant is...

  • Activities Assistant

    1 month ago

    Oakville, Canada Sunrise Senior Living Full time

    Sunrise of Oakville "It makes me feel good knowing that we make the residents’ lives better. We laugh with them, cry with them, sing and dance with them - we brighten their day. Working here is an unbelievable privilege and it will be something I carry with me for the rest of my life!"- Sunrise Team Member At Sunrise, our Activities Assistant is...

  • Caregiver Assistant

    4 weeks ago

    Oakville, Ontario, Canada Sunrise Senior Living Full time

    Sunrise Senior Living: A Place to ShineWe're more than just a senior living community - we're a family. Our residents are at the heart of everything we do, and we're committed to making their lives better every day.As an Activities Assistant, you'll play a vital role in bringing joy and purpose to our residents' lives. You'll work closely with our care team...

Senior Administrative Assistant

2 months ago

Oakville ON, Canada Kelly Services (Canada), Ltd. Full time

Kelly’s customer, located in Oakville, ON, are looking for a driven and highly motivated part-time Senior Administrative Assistant who can work 30 hours per week supporting the General Manager. The Senior Administrative Assistant will play an essential role in supporting the executive and her team within the organization. The individual will have a proactive approach to anticipate needs, help manage the GM’s time, and solve problems before they arise, to enable the GM to focus on their core responsibilities.

RESPONSIBILITIES:

  • Efficiently manage a robust calendar, scheduling appointments, meetings, and conferences, ensuring optimal use of time
  • Arrange domestic and international travel for the GM, including flights, accommodations, ground transportation, and itinerary planning
  • Handle personal tasks for the GM as needed
  • Act as the primary point of contact between the GM and internal/external stakeholders, screening and prioritizing communications
  • Manage set up and break down of in-office appointments, meetings, and events
  • Maintain office tidiness and organization of product closets, etc.
  • Retain confidential files and records, ensuring accurate documentation and filing
  • Prepare and schedule courier pick up and drop off (e.g., documents or product mailings to sales field or retailers)
  • Place product orders with the warehouse when needed for meetings and other events
  • Facilitate Purchase Orders for local production with the PO system and assisting with obtaining vendor quotes
  • Code and send invoices, with some assistance in budget tracking
  • Assist with preparation for retailer meetings, including PowerPoint presentations
  • Prepare presentations or analysis templates as needed
  • Manage digital assets internally and coordinate with third party agencies (with the guidance of marketing) when needed
  • Attend meetings and take notes where necessary for follow-up action and information

REQUIREMENTS:

  • Bachelor’s degree (preferred)
  • 2+ years of experience in a Senior Administrative Assistant or similar role
  • Proven experience as a Senior Administrative Assistant or similar role, preferably supporting leaders within the beauty, fashion or Retail industry
  • Keen sense of collaboration with multiple departments
  • Excellent organizational and time-management skills, with the ability to prioritize tasks
  • Strong verbal and written communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with online calendars and scheduling tools
  • Discretion and confidentiality in handling sensitive information
  • Ability to work independently and remotely, with occasional in-office availability

PERKS:

  • Work for a dynamic organization within the Beauty/Fashion Brand Industry
  • Work 30 hours per week Monday - Thursday
  • 3 – 4-month temporary position with potential to go longer
  • $25 - $30 per hour plus 4% vacation pay, on each weekly pay cheque
  • Opportunity to demonstrate and showcase your strong administrative skills

If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further, and apply today

Why Kelly®

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.