Office Administrator(On-Site)

4 weeks ago

Old Toronto, Canada Xanadu Full time

About Xanadu:

Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.

At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems, and literally change the world. And that is something to be excited about

Your Role and Responsibilities:

As Office Administrator you will be responsible for providing support to a number of important Xanadu functions and processes - facility management, marketing, HR and IT operations.

  • Working with the Operations team and other stakeholders, ensuring equipment, IT and furniture requirements are met for the specific teams and company, as a whole, on an on-going basis
  • Facilitate the safety protocols and processes of the space including visitor management
  • Be the first point of contact at reception (i.e., welcoming guests)
  • Office administrative duties including courier logistics, ordering office and kitchen supplies and daily stocking of fridge
  • Manage the cleanliness and upkeep of the office including the kitchen, meeting rooms, etc.
  • Support senior team leaders and international new hires with travel management
  • Assist human resources with onboarding activities, where needed
  • Collect, sort and distribute mail
  • Support onsite employee and team events such as weekly “Quantum Well Fridays” and Jam Sports
  • Help with external events where Xanadu is in attendance (conferences, meetings)
  • Coordinate company social events
  • Offer logistical support for employee training sessions
  • Support ad hoc projects

Preferred Qualifications and experience:

  • Bachelor’s Degree in HR, Marketing, Law, Business Administration or related field
  • 3+ years of business experience, preferably in a start-up environment, either in operation/cross functionally or within an HR, IT or Sales/Marketing department
  • Able to work comfortably with a variety of competing priorities and communicate on a timely basis to stakeholders the status of projects and initiatives
  • Sound time management skills
  • Driven by “getting things done”
  • Motivated by successfully working through new challenges and figuring out new and efficient processes
  • Hospitality industry experience preferred

Values:

Our values are important. They are fundamental and lay the foundation for the culture at Xanadu.

At Xanadu, we are committed to building an inclusive, safe, and equitable culture and fostering an environment where our employees feel included, valued, and heard. We are committed to meeting the needs of all individuals and support a barrier-free workplace. Should you require accommodations at any point during the recruitment process please contact Human Resources at hr@xanadu.ai.

Are you authorized to work in Canada?* (i.e. citizenship, permanent resident or a valid work permit)*

If you are working in Canada on the basis of a work permit, what is the expiry date of your current work permit? (select date)

Have you been convicted of a criminal offense for which a pardon or record suspension has not been granted?**

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