Job Posting – Administrative Team Lead – Full-Time

4 weeks ago

Regina, Canada First Nations Power Authority of Saskatchewan Inc Full time
Job Posting – Administrative Team Lead – Full-Time

Organization Summary: First Nations Power Authority (FNPA) is North America’s only Indigenous-led, owned and governed not-for-profit helping to de-risk power projects with power utilities and energy companies. FNPA’s membership base consists of 165+ Indigenous communities and Industry partners from around Mother Earth. FNPA bridges the gaps between industry, government and Indigenous communities by providing expertise in the Canadian electricity sector, with a focus on building capacity, knowledge transfer, wealth creation, equity ownership in renewable energy, carbon neutral and nuclear development. FNPA assists with access to capital programming, procurement design and delivery of Indigenous-led projects.

Position Summary: The Administrative Team Lead will provide administrative leadership to the Board of Directors, CEO, Managers and overall team of FNPA while playing a pivotal role in FNPA’s daily operations. They will be responsible for a wide range of administrative tasks and providing vital support to various departments. Their attention to detail, organizational skills and ability to multitask is essential in this role.

Job Duties and Responsibilities:

  • Assist in making travel arrangements as requested
  • Assist with planning events such as annual general meetings, annual forum, workshops, member meetings and of Board of Directors meetings
  • Minute taking at meetings upon request
  • Maintain office inventory: water, kitchen items, office supplies, promotional items, etc.
  • Ensure the office is organized and presentable at all times including kitchen, social areas and storage room
  • Answer and transfer calls, distribute messages via email
  • Proofreading, editing, formatting and creating documents as requested
  • Performs other related duties as assigned
  • Actively identify and resolve administrative challenges
  • Maintain effective communication with team members, visitors and partners both verbally and in writing

Qualifications & Work Experience:

  • A minimum of a high school diploma with 5+ years administrative experience and/or accredited education in administration, office management or a related field
  • Solid understanding of Indigenous culture and values
  • Ability to demonstrate FNPA’s core values: accountability, trust, transparency and collaboration
  • 5+ years experience in providing financial and administrative reporting to a CEO and board of
  • Effective verbal, listening and written communication skills
  • Availability to travel on an as needed basis
  • Ability to demonstrate attention to detail and accuracy
  • Strong organizational and time management skills in maintaining and updating records, files and documentation, maintaining an organized office environment
  • Sound analytical thinking, planning, prioritization, and execution skills
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and other relevant software applications
  • Experience operating a multiline phone system
  • Ability to effectively work independently and in a team environment.
  • Must maintain strict confidentiality when handling sensitive information, documents and data.

Reporting: This position will report to the Finance & Operations Manager Location: FNPA Head Office, Regina, Saskatchewan Salary Range: Salary will be commensurate with education and experience Hours: Full-time (40 hours / week); Monday to Friday

Email Cover letter and CV to jobs@fnpa.ca by 4:00PM CST March 1, 2024

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