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Administrative Assistant
3 months ago
This is a full-time 12-month term position, covering a maternity leave from July 2024-July 2025. The position is based in our Regina office and provides administrative support, and assists in the development and delivery of SaskMusic programming and projects. An integral member of our small and dedicated team, you would share our commitment to helping Saskatchewan music thrive.
You are keenly interested in providing excellent service to members, care about the details, and love the idea of having something interesting to work on each day. A love of music, and curiosity to learn about the music industry is required.
The successful candidate in this role will:
Provide reception/administrative services, including membership communications, and be our first point of contact by phone, email, and in person.
Learn how to answer music industry questions ranging from the simple to the complex.
Assist staff in the planning and production of SaskMusic events and programs, including workshops, showcase events, career fairs, awards show, and provide support services to artists and the music industry.
Process memberships and manage digital records.
Assist with basic accounting and statistical gathering.
Help with outreach, jury coordination, and research.
Provide on-site event assistance such as venue setup, running supplies, registering attendees, staffing information booths, etc. at Sask-based events.
Assist with our social media accounts and contribute to communications projects.
Assist the Executive Director with financial reporting, scheduling and board communications.
The successful applicant will have qualities such as:
A friendly, enthusiastic, and positive attitude.
Excellent customer service/interpersonal skills.
Minimum education Grade 12 or GED.
Previous experience working in an administrative position and/or recent coursework in administrative programs.
A professional work ethic and an organized self-starter.
Excellent oral and written communication skills, including strong typing skills.
Competency in Microsoft Office and general computer programs.
Excellent time management skills, with an ability to prioritize and self-manage your work across a wide variety of projects.
Attention to detail.
Initiative and creative problem-solving skills.
Ability to work well within a small team environment and contribute your ideas.
The confidence to lead/set up events, and to represent us in reels/videos.
Experience in music (musician, artist, songwriter, other activities) or another creative stream would be an asset.
Knowledge of basic accounting would be helpful.
A driver's license would be an asset.
This position is full-time at 35 hours per week, working in-person, weekdays in our Regina office. This role will require occasional, pre-scheduled evening and weekend work each month, and possible minimal travel in-province. The starting salary is $36,400 per year, and following a 3-month probationary period we offer health benefits, a company pension, and 3 weeks of paid annual vacation.
About SaskMusic
SaskMusic is a non-profit, member-based creative association. We represent, promote and develop the artists and music industry of Saskatchewan, offering one-on-one guidance, workshops, marketing and export assistance, career development opportunities, peer sessions, artists/services directory, and much more. From songwriters and freelance musicians to studios, we work with artists and industry members from across our province, in a wide range of genres and skill levels. We also provide information and resources to the general public and the music industry.
How to Apply
Applications will be accepted through this link only: saskmusic.app.box.com/f/cd69c71e09c24c63b30ba04cfa63e4cb
We request a cover letter addressing why you feel you are a good fit for this position, and a resume that addresses where your experience aligns with the desired qualities.
Questions about this position may be directed to Lorena Kelly, execdir@saskmusic.org .
Application deadline: June 30, 2024
SaskMusic is committed to principles of equality, inclusivity, and social justice. Staff, board, and members are expected to abide by a code of conduct that cultivates a safe, supportive working environment. We welcome applications from all qualified individuals who are legally able to work in Canada, and encourage applications from members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
SaskMusic's Regina office is located in an accessible space. The position will require focused work with frequent interruptions, and may require occasional light lifting.
We thank all applicants, however, only those short-listed for an interview will be contacted.
