Administrative Assistant
2 weeks ago
Looking for a career opportunity with an established and reputable national organization that makes a real difference in women’s health, values its employees and offers a comprehensive total compensation package including a hybrid working from home program?
The Society of Obstetricians and Gynaecologists of Canada (SOGC) is the national voice for women’s health in Canada with a mission to lead the advancement of women’s health through excellence and collaborative professional practice.
The SOGC has over 4,000 members, comprised of: obstetricians; gynaecologists; family physicians; nurses; midwives and allied health professionals working in the field of sexual and reproductive health.
Since 1944, the SOGC continues to be a leading national and international authority on sexual and reproductive health and on evidence-based training and education. The SOGC leads the development of 12–17 clinical practice guidelines per year and hosts three regional continuing medical education meetings, and an Annual Clinical and Scientific Conference. The SOGC also coordinates and hosts in-person and virtual academic programs for participants at all stages of their career: medical students, residents and practicing health professionals.
POSITION DESCRIPTION
Reporting to both the Director of Communications and Public Affairs, as well as the Director of Business Development and Membership, the Administrative Assistant facilitates efficient operations in both departments and provides administrative support to the Corporate Office when needed.
Administrative tasks will vary slightly between the two departments, but comprise primarily of the following:
KEY RESPONSIBILITIES
- Answers and transfers incoming calls, screening when necessary.
- Coordinates meetings between directors, their respective administrative support as well as others based on their reporting managers’ schedules.
- Booking department all staff meetings, as well as one-on-ones
- Responsible for managing and organizing visa statements, signatures for invoices and proper financial coding.
- Retrieves information as requested from records, email, minutes and other related documents; prepares written summaries of data when needed.
- Responds to and resolves administrative enquiries and questions.
- Coordinates and schedules travel, meetings and appointments for managers or supervisors
- Prepares agendas and schedules for meetings.
- Records and distributes minutes or other records for meetings.
- Performs other related duties as assigned.
QUALIFICATIONS, EXPERIENCE and KEY SKILLS
- Related post-secondary education in related field.
- Three to five years of experience in an administrative role.
- Excellent verbal and written communication skills in both English and French.
- Basic understanding of administrative procedures and systems such as recordkeeping and filing.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Excellent interpersonal and customer service skills.
- Ability to work independently.
WHAT WE OFFER:
Total Compensation Package which includes:
- Benefits after three months.
- Pension matching after one year.
- Three weeks of vacation.
- Hybrid flexible workplace split between in-office and home office schedules.
Please submit your cover letter and resume to careers@sogc.com.
The SOGC is an equal opportunity employer and encourages all qualified applicants to apply. SOGC welcomes and encourages applications from people with disabilities.Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
-
Real Estate Administrative Assistant
3 weeks ago
Ottawa, Canada Real Estate Administrative Assistant Full time**Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...
-
Administrative Assistant
3 weeks ago
Ottawa, ON, Canada The Society of Obstetricians and Gynaecologists of Canada Full timeLooking for a career opportunity with an established and reputable national organization that makes a real difference in women’s health, values its employees and offers a comprehensive total compensation package including a hybrid working from home program?The Society of Obstetricians and Gynaecologists of Canada (SOGC) is the national voice for women’s...
-
Administrative Assistant
3 weeks ago
Ottawa, ON, Canada The Society of Obstetricians and Gynaecologists of Canada Full timeLooking for a career opportunity with an established and reputable national organization that makes a real difference in women’s health, values its employees and offers a comprehensive total compensation package including a hybrid working from home program?The Society of Obstetricians and Gynaecologists of Canada (SOGC) is the national voice for women’s...
-
Administrative Assistant
1 week ago
Ottawa, ON, Canada The Society of Obstetricians and Gynaecologists of Canada Full timeLooking for a career opportunity with an established and reputable national organization that makes a real difference in women’s health, values its employees and offers a comprehensive total compensation package including a hybrid working from home program? The Society of Obstetricians and Gynaecologists of Canada (SOGC) is the national voice for...
-
Administrative Assistant
3 weeks ago
Ottawa, ON, Canada The Society of Obstetricians and Gynaecologists of Canada Full timeLooking for a career opportunity with an established and reputable national organization that makes a real difference in women’s health, values its employees and offers a comprehensive total compensation package including a hybrid working from home program? The Society of Obstetricians and Gynaecologists of Canada (SOGC) is the national voice for...
-
Senior Administrative Assistant
4 weeks ago
Ottawa, ON, Canada House of Commons of Canada Chambre des communes du Canada Full timeThe House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy. Our success is made possible by our talented and dedicated workforce. We leverage diversity in all its forms and recognize that everyone has valuable contributions to make and the potential for individual...
-
Senior Administrative Assistant
4 weeks ago
Ottawa, ON, Canada House of Commons of Canada Chambre des communes du Canada Full timeThe House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy. Our success is made possible by our talented and dedicated workforce. We leverage diversity in all its forms and recognize that everyone has valuable contributions to make and the potential for individual...
-
Senior Administrative Assistant
3 weeks ago
Ottawa, ON, Canada House of Commons of Canada Chambre des communes du Canada Full timeThe House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy. Our success is made possible by our talented and dedicated workforce. We leverage diversity in all its forms and recognize that everyone has valuable contributions to make and the potential for individual...
-
Senior Administrative Assistant
3 weeks ago
Ottawa, ON, Canada House of Commons of Canada Chambre des communes du Canada Full timeThe House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy. Our success is made possible by our talented and dedicated workforce. We leverage diversity in all its forms and recognize that everyone has valuable contributions to make and the potential for individual...
-
Senior Administrative Assistant
3 weeks ago
Ottawa, ON, Canada House of Commons of Canada Chambre des communes du Canada Full timeThe House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy. Our success is made possible by our talented and dedicated workforce. We leverage diversity in all its forms and recognize that everyone has valuable contributions to make and the potential for individual...
-
Administrative Assistant
4 weeks ago
Ottawa, Canada CAA North & East Ontario Full time**Job Title: Administrative Assistant** **Term: 6 month contract, with possibility of permanency** **Wage: $46,000 per annum / $23.59 per hour** **HYBRID**:The Administrative Assistant will work onsite at 1031 Bank St and 5515 Canotek Rd, with occasional Work-From-Home **Job Overview**: The Administrative Assistant is responsible for providing...
-
Administrative Assistant
1 week ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Under the Supervision of the Departmental Administrator, the Administrative Assistant is responsible for ensuring the efficient operation of the day-to-day ‘business’ of the Department’s main office and the delivery of a high level of responsiveness to inquiries from student, staff, faculty and the general public. The...
-
Administrative Assistant
4 weeks ago
Ottawa, Canada The Grounds Guys Full time**The Position** The Administrative Assistant performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive typing and software skills are required, as well as Internet research...
-
Senior Administrative Assistant
4 weeks ago
Ottawa, ON, Canada House of Commons of Canada Chambre des communes du Canada Full timeThe House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy. Our success is made possible by our talented and dedicated workforce. We leverage diversity in all its forms and recognize that everyone has valuable contributions to make and the potential for individual...
-
Administrative Assistant
7 days ago
Ottawa, Canada Carleton University Full timeDuties and Responsibilities: Under the Supervision of the Departmental Administrator, the Administrative Assistant is responsible for ensuring the efficient operation of the day-to-day 'business' of the Department's main office and the delivery of a high level of responsiveness to inquiries from student, staff, faculty and the general public. The...
-
Administrative Assistant
2 weeks ago
Ottawa, Ontario, Canada Gorilla Voltage Full timeJob briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.What does an Administrative Assistant...
-
Administrative Assistant
7 days ago
Ottawa, Ontario, Canada Carleton University Full timeDuties and Responsibilities: Under the Supervision of the Departmental Administrator, the Administrative Assistant is responsible for ensuring the efficient operation of the day-to-day 'business' of the Department's main office and the delivery of a high level of responsiveness to inquiries from student, staff, faculty and the general public. The...
-
Administrative Assistant
2 weeks ago
Ottawa, Ontario, Canada The Grounds Guys Full timeThe PositionThe Administrative Assistant performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive typing and software skills are required, as well as Internet research abilities...
-
Administrative Assistant
3 weeks ago
Ottawa, Canada Borden Ladner Gervais LLP Full timeWe are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...
-
Administrative Assistant
3 weeks ago
Ottawa, Canada Borden Ladner Gervais LLP Full timeWe are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...