Executive Coordinator

EXECUTIVE COORDINATOR

Jazz St. Louis seeks an Executive Coordinator whose role will be to provide essential support to the President & CEO, and Senior Leadership to ensure the effective operation of the organization. The ideal candidate for this role should be dedicated to Jazz St. Louis’s mission and vision.

ABOUT JAZZ ST. LOUIS

Jazz St. Louis began in 1995 as a presenter of local, national, and international jazz musicians in a small, intimate atmosphere. Over the years, the organization has become a unique and successful non-profit arts organization focused on teaching jazz’s cultural significance and historical importance alongside presenting the music. Jazz St. Louis strives to be the leader in developing unique programming that engages youth and adults alike and preserves the shared cultural heritage embodied in jazz music.

Jazz St. Louis is a not-for-profit organization whose mission is to lead its community in advancing the uniquely American art of jazz through performance, education, and community engagement.

Pursuing this mission led to robust growth and the completion of an $8.5 million capital campaign in 2014, which opened the Steward Center for Jazz in Grand Center, the heart of St. Louis’ arts district. This new space allowed JSL to grow into its reputation as a leading jazz venue by housing all performance, education, and office resources in one place. The performance space — The Ferring Jazz Bistro — has earned accolades from patrons and musicians alike, calling it one of the top five listening rooms in the world. At the same time, Nancy’s Jazz Lounge provides a comfortable space to watch the performances casually. The Centene Jazz Education Center, located on the fourth floor of the building, was specifically designed for interactive instruction, and has evolved into a welcoming and secure environment where students can collaborate, grow, and hone their musical talents.

Each season, JSL presents an 18-show subscription series consisting of five nights of performances by internationally acclaimed artists, including Wynton Marsalis and the Lincoln Center Jazz Orchestra, Chick Corea, David Sanborn, Christian McBride, Marcus Miller, Ray Brown, Arturo Sandoval, Poncho Sanchez, Robert Glasper, The Bad Plus, and Terrace Martin. In addition to the subscription series, special performances, and St. Louis-led groups, Jazz St. Louis programs over 170 nights annually. More than 40,000 people attend our concerts as part of the subscription series, special events, or local artist performances. Hundreds of local and nationally renowned musicians have graced our stage.

JSL’s educational initiatives nurture the future of musicians, supporters, and leaders by providing hands-on training, performance opportunities, concert experiences, educator resources, and connections with talented regional and touring artists. The in-house training programs, JazzU and Jazz Academy provide students from all over the area with in-depth jazz instruction from the region’s top jazz educators. The Emerson Jazz for Our Schools program provides schools with inspirational concert experiences with the national touring artists that perform on the Jazz St. Louis stage. The Artist Residency program invites highly acclaimed national touring artists to schools to conduct clinics, masterclasses, and performances. JSL holds an annual jazz band festival in conjunction with Jazz at Lincoln Center’s Essentially Ellington program, providing a fantastic performance opportunity, clinics, and masterclasses to high school bands from all around the Midwest. Finally, the Elementary Curriculum Partnerships provide teachers with curricular resources and professional development to increase the amount and quality of jazz in the general music curriculum. All these programs are made available to students, teachers, and schools at no cost.

JSL’s Community Engagement programs strengthen our community through collaborative connections to jazz in new and unique ways. The Whitaker Jazz Speaks program presents complimentary lectures featuring renowned authors, scholars, and musicians, accompanied by unique performances. The topics covered are diverse, including the intersection of jazz and civil rights, as well as jazz’s ties to baseball. The Jazz St. Louis Book Club, curated and led by Washington University professor Dr. Gerald Early, allows literary lovers to engage in jazz through the printed word. Our Community Engagement programs also reach families with young children. Music Heals uses the rhythms and sounds of jazz to provide a fresh take on music motor therapy for toddlers with developmental delays. Additionally, JSL provides kinder music with a jazz flair in presenting Jazz at Lincoln Center’s WeBop program. JSL’s video library of instructional videos for music teachers and students is available on the internet and viewed worldwide.

JSL joined with the Opera Theatre of Saint Louis to co-commission two operas by Terence Blanchard, 2013’s Champion, and 2019’s Fire Shut Up in My Bones, the Metropolitan Opera’s first performance of an opera by a Black composer.

JSL’s radio program, The Next Set: Live from Jazz St. Louis, produced in partnership with St. Louis Public Radio, is broadcast over several regional terrestrial stations and streamed online.

Most recently, in May 2021, JSL announced the appointment of trumpeter Keyon Harrold as its first Creative Advisor, a three-year position made possible through the support of the Mellon Foundation. Harrold’s involvement with JSL is an exciting opportunity to make new musical connections and grow the organization’s influence on St. Louis and the surrounding region, culminating in Jazz St. Louis’ first-ever solo commission in Spring 2024.

Jazz St. Louis employs 15 full-time staff, several part-time & box officers, and a variety of contract roles supporting education and community engagement efforts. The Executive Coordinator reports to the President & CEO.

JOB SUMMARY

The Executive Coordinator will be responsible for the following:

· Provide high-level administrative support to executives, including managing schedules, coordinating meetings, and handling correspondence.

· Serve as a point of contact between executives, employees, clients, and external partners.

· Organize and prioritize tasks to ensure deadlines are met and important matters are addressed promptly.

· Assist with the preparation of reports, presentations, and other documents.

· Manage travel arrangements and logistics for executives.

· Monitor and respond to emails and phone calls on behalf of executives.

· Conducting research, compiling data, and preparing briefing materials for meetings.

· Collaborate with other team members to support the overall goals of the organization.

· Demonstrate strong organizational skills, attention to detail, and the ability to multitask effectively.

· Attend special events (gala or season announcements) upon request.

REQUIREMENTS

· Proven experience as an Executive Coordinator or similar role.

· Strong written and verbal communication skills, with exceptional attention to detail.

· Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

· Ability to handle sensitive and confidential information with discretion and maintain confidentiality at all times.

· A high degree of professionalism and integrity.

· Strong interpersonal skills with the ability to build and maintain relationships at all levels of the organization.

· A bachelor’s degree in business administration or a related field is required.

· A minimum of three years of experience in an office environment or a combination of relative experience is required.

BENEFITS

· Ten days of vacation days that accrue with years of service.

· 11 holidays, including New Year’s Day, Martin Luther King Jr Day, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, the Day After Thanksgiving, Christmas Day, either the day before or after Christmas

· Fully paid medical benefits for the employee and an opportunity to purchase dental and vision coverage at a discounted rate.

· COVID-19 considerations as provided by CDC guidelines.

COMPENSATION

The Executive Coordinator position is full-time and salaried, with competitive benefits and a salary between $45K and $53K annually.

TO APPLY

Interested applicants should send a statement of interest (cover letter), resume, salary expectations, and three professional references to careers@jazzstl.org.