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Administrateur(trice) immobilier
2 months ago
JLL is seeking a Property Administrator (Property Accountant) reporting to the Senior Director, Property Management, the Property Administrator. The incumbent will be responsible for overseeing the preparation of monthly, quarterly and annual financial reports accurately, in a timely manner and in accordance with the client's reporting requirements. The Property Administrator will also participate in the development of budgets and financial forecasts and will also be responsible for the preparation of year-end audit files for the properties assigned to him/her.
WHAT YOU’LL BE DOING
- Ensure accurate recording of lease accounting data in the Yardi accounting system and the financial accounting system in a timely manner.
- Review and interpret leases, prepare lease summaries and related documents for transmission to the accounting department.
- Assist in the preparation of annual operating budgets as well as produce final reports including monthly and quarterly variance analyses compared to the initial figures for each property.
- Assist the property manager(s) in the development of the capital budget plan.
- Produce the month-end (accruals) closing journal entries for each of the properties.
- Perform the analysis of actual vs. budget variances for the preparation of monthly and quarterly reports to the client.
- Calculate the management and supervision fees for the progress of construction projects and complete the documentation necessary for the issuance of the invoice.
- Record depreciation expenses monthly.
- Prepare on a monthly, quarterly, and annual basis, financial statements and reports to partners, as applicable.
- Support the manager and the leasing team in analyzing and interpreting management reports as well as documentation related to arrears and leasing.
- Compile and prepare various working papers for the purpose of year-end collection for tenants.
- Support management and administrative staff by providing accounting expertise on expenditure management initiatives. Assist property managers by monitoring cost control projects on a monthly basis to ensure that commitments and budgets are not exceeded.
- Reviews processes and recommends improvements to establish procedures and processes to increase efficiency and production.
- Establish and maintain quality relationships with operations and property management office staff as well as head office staff.
- Implement and use performance indicators related to finance and property management activities. Report discrepancies as required.
- Perform any other related duties as may be assigned from time to time by the immediate supervisor.
WHAT WE’RE LOOKING FOR
- University degree or post-secondary education preferably in finance, accounting, or business administration.
- At least three years of accounting experience. Experience in the real estate industry is considered an asset.
- In-depth knowledge of real estate policies and procedures – required.
- Ability to analyze financial data, including investigation, reconciliation, and problem-solving techniques.
- Proficiency in Office Suite tools, including proficiency in Excel. Experience with Yardi would be considered an asset.
- Autonomy, strong organizational skills, time management skills, adaptability, ability to multitask, work independently and prioritize to meet deadlines consistently.
- Excellent communication skills and a good ability to influence to maintain effective relationships.
- Ability to share business information with colleagues as well as internal and external clients.
- Excellent communication skills, both oral and written, in French and English*
WHAT’S IN IT FOR YOU
- Join an industry leader and shape the future of commercial real estate
- Deep investment in cutting-edge technology to power your work
- Comprehensive and competitive benefits plan
- A supportive, caring and diverse work environment designed for your growth and well-being
*Oral and/or written interactions with internal and external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, etc.) and out of Québec customers.
Location: On-site – Montreal, QC
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table
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