Administrateur(trice) immobilier

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

CE QUE VOUS FEREZ

CE QUE NOUS RECHERCHONS

CE QU'IL Y A POUR VOUS

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JLL is seeking a Property Administrator (Property Accountant) reporting to the Senior Director, Property Management, the Property Administrator. The incumbent will be responsible for overseeing the preparation of monthly, quarterly and annual financial reports accurately, in a timely manner and in accordance with the client's reporting requirements. The Property Administrator will also participate in the development of budgets and financial forecasts and will also be responsible for the preparation of year-end audit files for the properties assigned to him/her.

WHAT YOU’LL BE DOING

The following is a non-exhaustive list of duties related to this position:

Ensure accurate recording of lease accounting data in the Yardi accounting system and the financial accounting system in a timely manner.

Review and interpret leases, prepare lease summaries and related documents for transmission to the accounting department.

Assist in the preparation of annual operating budgets as well as produce final reports including monthly and quarterly variance analyses compared to the initial figures for each property.

Assist the property manager(s) in the development of the capital budget plan.

Produce the month-end (accruals) closing journal entries for each of the properties.

Perform the analysis of actual vs. budget variances for the preparation of monthly and quarterly reports to the client.

Calculate the management and supervision fees for the progress of construction projects and complete the documentation necessary for the issuance of the invoice.

Prepare on a monthly, quarterly, and annual basis, financial statements and reports to partners, as applicable.

Support the manager and the leasing team in analyzing and interpreting management reports as well as documentation related to arrears and leasing.

Compile and prepare various working papers for the purpose of year-end collection for tenants.

Support management and administrative staff by providing accounting expertise on expenditure management initiatives. Assist property managers by monitoring cost control projects on a monthly basis to ensure that commitments and budgets are not exceeded.

Reviews processes and recommends improvements to establish procedures and processes to increase efficiency and production.

Establish and maintain quality relationships with operations and property management office staff as well as head office staff.

Implement and use performance indicators related to finance and property management activities. Report discrepancies as required.

Perform any other related duties as may be assigned from time to time by the immediate supervisor.

WHAT WE’RE LOOKING FOR

University degree or post-secondary education preferably in finance, accounting, or business administration.

At least three years of accounting experience. Experience in the real estate industry is considered an asset.

In-depth knowledge of real estate policies and procedures – required.

Ability to analyze financial data, including investigation, reconciliation, and problem-solving techniques.

Proficiency in Office Suite tools, including proficiency in Excel. Experience with Yardi would be considered an asset.

Autonomy, strong organizational skills, time management skills, adaptability, ability to multitask, work independently and prioritize to meet deadlines consistently.

Excellent communication skills and a good ability to influence to maintain effective relationships.

Ability to share business information with colleagues as well as internal and external clients.

Excellent communication skills, both oral and written, in French and English*

WHAT’S IN IT FOR YOU

Join an industry leader and shape the future of commercial real estate 

Deep investment in cutting-edge technology to power your work 

Comprehensive and competitive benefits plan 

A supportive, caring and diverse work environment designed for your growth and well-being

*Oral and/or written interactions with internal and external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, etc.) and out of Québec customers.

Location:

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL est à la recherche d'un(e) Administrateur(trice) immobilier (Comptable de propriété) relevant du Directeur principal, gestion immobilière, l’administrateur immobilier. Le titulaire de ce poste sera chargé de superviser la préparation de rapports financiers mensuels, trimestriels et annuels avec exactitude, dans les meilleurs délais et conformément aux exigences du client en matière de production de rapports. De plus, l'Administrateur(trice) participera également à l'élaboration des budgets et prévisions financières et sera aussi responsable de la préparation des dossiers de vérification de fin d'année pour les propriétés qui lui sont assignées.

CE QUE VOUS FEREZ

• Assurer l’exactitude de l’enregistrement des données comptables des baux dans le système Yardi et le système de comptabilité financière et ce au moment opportun;

• Passer en revue et interpréter les baux, préparer des sommaires de baux et les documents connexes pour qu’ils soient transmis au service de la comptabilité;

• Assister à la préparation des budgets d’exploitation annuels ainsi que produire les rapports finaux incluant les analyses de variances mensuelles et trimestrielles par rapport aux chiffres initiaux pour chacune des propriétés;

• Assister le ou les gestionnaires dans l’élaboration du plan de budget de capital;

• Produire les écritures de journal de clôture de fin de mois (courus) pour chacune des propriétés.

• Effectuer l’analyse des écarts réel vs. budget pour la préparation des rapports mensuels et trimestriels au client;

• Calculer les frais de gestion et de supervision relatifs à l’avancement des projets de construction et compléter la documentation nécessaire à l’émission de la facture;

• Comptabiliser mensuellement les dépenses d'amortissement;

• Préparer sur une base mensuelle, trimestrielle et annuelle, les états financiers et les rapports aux partenaires, le cas échéant; 

• Appuyer le gestionnaire et l’équipe de location à analyser et interpréter les rapports de gestion ainsi que la documentation portant sur les arrérages et la location;

• Compiler et préparer divers documents de travail aux fins du recouvrement de fin d’année pour les locataires;

• Soutenir le personnel de la gestion et de l’administration en offrant son expertise en matière de comptabilité sur les initiatives de gestion des dépenses. Aider les gestionnaires immobiliers en surveillant mensuellement les projets de contrôle des coûts pour veiller à ce que les engagements et les budgets ne soient pas dépassés.

• Passer en revue les processus et, recommander améliorations afin d’établir des procédures et des procédés visant à augmenter l’efficience et la production.

• Établir et maintenir des relations de qualité avec le personnel de l’exploitation et du bureau de la Gestion immobilière ainsi que le personnel du siège social.

• Mettre en place et utiliser des indicateurs de performance en lien avec les activités de finance et de gestion immobilière. Signaler les écarts au besoin.

• Accomplir toute autre tâche connexe pouvant être assignée de temps à autre par le supérieur immédiat.

CE QUE NOUS RECHERCHONS

• Diplôme universitaire ou études postsecondaires de préférence en finances, en comptabilité ou en administration des affaires.

• Au moins trois ans d’expérience en comptabilité. Une expérience dans le secteur de l’immobilier est considérée comme un atout.

• Connaissance approfondie des politiques et procédures relatives à l’immobilier – requise.

• Aptitude à analyser de données financières, y compris en ce qui a trait aux techniques d’enquête, de rapprochement et de résolution de problème.

• Maîtrise des outils de la Suite Office, Notamment la maitrise d’Excel. Une expérience de Yardi serait un atout.

• Autonomie, fortes compétences organisationnelles, aptitudes pour la gestion de temps, capacité d’adaptation, capacité à mener plusieurs tâches de front, à travailler de manière indépendante et à établir les priorités afin de respecter les échéances de manière constante.

• Excellentes aptitudes pour la communication et une bonne capacité d’influence pour maintenir des relations efficaces.

• Capacité de communiquer des renseignements opérationnels à des collègues ainsi qu’à des clients internes et externes.

• Excellentes aptitudes en communication, en français et en anglais*, tant à l’oral qu’à l’écrit

CE QU'IL Y A POUR VOUS

• Joignez vous à un chef de file du secteur et façonnez l’avenir de l’immobilier commercial

• Des investissements massifs dans les technologies de pointe afin d’optimiser votre travail

• Un régime d’avantages sociaux complet et concurrentiel

• Un milieu de travail stimulant, conçu pour votre croissance et votre bien-être

*Interactions orales et/ou écrites avec des locataires ou partenaires externes basés à l’extérieur du Québec (par exemple, fournisseurs de services, cabinets d’avocats, pairs, banquiers, firmes de courtage, firmes d’analyse de crédit, agences de crédits, clientèle non-francophone, etc.)

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JLL is seeking a Property Administrator (Property Accountant) reporting to the Senior Director, Property Management, the Property Administrator. The incumbent will be responsible for overseeing the preparation of monthly, quarterly and annual financial reports accurately, in a timely manner and in accordance with the client's reporting requirements. The Property Administrator will also participate in the development of budgets and financial forecasts and will also be responsible for the preparation of year-end audit files for the properties assigned to him/her.

WHAT YOU’LL BE DOING

The following is a non-exhaustive list of duties related to this position:

• Ensure accurate recording of lease accounting data in the Yardi accounting system and the financial accounting system in a timely manner.

• Review and interpret leases, prepare lease summaries and related documents for transmission to the accounting department.

• Assist in the preparation of annual operating budgets as well as produce final reports including monthly and quarterly variance analyses compared to the initial figures for each property.

• Assist the property manager(s) in the development of the capital budget plan.

• Produce the month-end (accruals) closing journal entries for each of the properties.

• Perform the analysis of actual vs. budget variances for the preparation of monthly and quarterly reports to the client.

• Calculate the management and supervision fees for the progress of construction projects and complete the documentation necessary for the issuance of the invoice.

• Record depreciation expenses monthly.

• Prepare on a monthly, quarterly, and annual basis, financial statements and reports to partners, as applicable.

• Support the manager and the leasing team in analyzing and interpreting management reports as well as documentation related to arrears and leasing.

• Compile and prepare various working papers for the purpose of year-end collection for tenants.

• Support management and administrative staff by providing accounting expertise on expenditure management initiatives. Assist property managers by monitoring cost control projects on a monthly basis to ensure that commitments and budgets are not exceeded.

• Reviews processes and recommends improvements to establish procedures and processes to increase efficiency and production.

• Establish and maintain quality relationships with operations and property management office staff as well as head office staff.

• Implement and use performance indicators related to finance and property management activities. Report discrepancies as required.

• Perform any other related duties as may be assigned from time to time by the immediate supervisor.

WHAT WE’RE LOOKING FOR

• University degree or post-secondary education preferably in finance, accounting, or business administration.

• At least three years of accounting experience. Experience in the real estate industry is considered an asset.

• In-depth knowledge of real estate policies and procedures – required.

• Ability to analyze financial data, including investigation, reconciliation, and problem-solving techniques.

• Proficiency in Office Suite tools, including proficiency in Excel. Experience with Yardi would be considered an asset.

• Autonomy, strong organizational skills, time management skills, adaptability, ability to multitask, work independently and prioritize to meet deadlines consistently.

• Excellent communication skills and a good ability to influence to maintain effective relationships.

• Ability to share business information with colleagues as well as internal and external clients.

• Excellent communication skills, both oral and written, in French and English*

WHAT’S IN IT FOR YOU

• Join an industry leader and shape the future of commercial real estate 

• Deep investment in cutting-edge technology to power your work 

• Comprehensive and competitive benefits plan 

• A supportive, caring and diverse work environment designed for your growth and well-being

*Oral and/or written interactions with internal and external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, etc.) and out of Québec customers.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com .